Coordinator of Administration

6 months ago

Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full time

Job Overview:
We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will:
Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.)

1. Support the ICLR Resilience Solutions program, as directed by the Managing Director, largely focused on managing visits to ICLR’s London Climate Resilience Centre.

2. Responsibilities will include scheduling internal and external events and ensuring there is no overlap/conflicting demands for exhibits, dealing with local and national moving/shipping companies when Centre exhibits are being sent to external events, and coordinating with representatives from host facilities (convention centres, hotels etc) and representatives/event coordinators from ICLR member companies etc.

3. Manage ICLR’s Roadshow Program which will initially involve coordinating events with municipal governments and ICLR member companies.

4. Ensure stakeholder satisfaction by following up throughout a given project with those involved to ensure expectations are met. Be prepared to discuss progress, opportunities, and successes throughout the project, sharing updates as required.

Support the administration of ICLR. (About 25% of your time.)

1. Support the administration of ICLR, as led by the Director of Administration/Corporate Secretary.

2. Develop a system to administer and oversee all ICLR project contracts with member companies, governments and other clients.

3. Regularly communicate with ICLR task owners to ensure that project implementation plans are in place and validate that projects adhere to deadlines so they advance satisfactorily.

4. Monitor project spending and assure timely recovery of payments from clients. Be prepared to discuss financial progress throughout the project.

5. Assist ICLR team members with scheduling and organizing both in-person and online meetings and events.

6. Complete various projects and tasks as required by the Managing Director, Director of Administration or other members of the ICLR team.

Reporting, required skills and qualifications:
1. The Coordinator's Direct Supervisors will be the Managing Director and Director of Administration/Corporate Secretary.

2. Minimum 5 years experience as an Administrative Assistant or comparable role including several years experience managing projects.

3. University or college degree in Business Administration or related field.

5. Excellent oral and written communication skills.

6. Effective problem-solving skills and interpersonal skills.

7. Ability to multi-task under pressure and without supervision.

8. High level of tact and diplomacy in dealing with confidential issues and high-level executives.

9. Experience managing corporate special events will be considered an asset.

10. Drivers licence and access to a vehicle for occassional travel to London, ON.

If you are a motivated individual with strong administrative skills, we would love to hear from you. This is a full-time position offering competitive compensation, benefits and vacation based on experience. Join our team and contribute to the success of our organization as an Administrative Coordinator.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 5 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Toronto, ON M5V 2C3

  • Administrative Coordinator

    6 months ago

    Toronto, Canada Ministry of Energy Full time

    Join our dynamic team as an Administrative Coordinator for the Strategic Network and Agency Policy Division's Assistant Deputy Minister's (ADM) Office! If you have a keen eye for detail, a proactive attitude, and a passion for delivering outstanding customer service, this is the perfect opportunity for you. In this role, you will thrive in a challenging and...

  • Administrator & Events Coordinator

    2 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:12/18/2024 **Req ID**: 41153 **Faculty/Division**: School of Graduate Studies **Department**: School of Graduate Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00055840 **Description**: **About us**: The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and...

  • Administrative Operations Coordinator

    4 weeks ago

    Old Toronto, Canada Government of Canada - Central Full time

    OverviewThe Government of Canada - Central is seeking an experienced Administrative Operations Coordinator to join our team.About the RoleThis is a full-time position with a salary range of $75,000 to $90,000 per year, depending on experience.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure efficiency and...

  • Administrative Coordinator-swse

    2 months ago

    Toronto, Canada YMCA of Greater Toronto Full time

    Hourly Rate: $20.80 Location: 1800b-365 Bloor Street East, Toronto/1800b-365, rue Bloor Est, Toronto Work Hours: Seasonal employment: Part Time from January to April, Full Time from May to August/ Emploi saisonnier : Temps partiel de janvier à avril, temps plein de mai à août Employment Type: Seasonal until August 31, 2025/ Saisonnier jusqu'au 31...

  • Administrative and Records Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:12/02/2024 **Req ID**: 40921 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Arts & Science Co-op Programs **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00049784 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to...

  • Administrative Coordinator

    3 months ago

    Toronto, Canada Royal Bank of Canada Full time

    **Job Summary** **What is the opportunity?** RBC Family Office Services assists clients in creating comprehensive financial plans and estate planning strategies. As the Regional Administration Coordinator you will be responsible for providing support to the Financial Planning Specialists, Will and Estate Consultants, and Business Owner - High Net Worth...

  • Contract Administrator Coordinator for Economic Development and Culture

    4 weeks ago

    Toronto, Ontario, Canada City of Toronto Full time

    About UsLocated in Toronto, Canada's largest city, our organization is a global centre for business, finance, and arts and culture. We are committed to creating a workplace culture of inclusiveness that reflects the diverse residents we serve.Job OverviewWe are seeking a highly skilled Contract Administrator Coordinator to join our Economic Development and...

  • Administrative Coordinator

    6 months ago

    Toronto, Canada RamSoft Full time

    **What are we looking for?** With over 25 years of experience in web radiology, RamSoft is dedicated to delivering award-winning, fully customizable, feature-rich solutions for healthcare providers around the world. We're currently seeking an Administrative Coordinator to join our team! The role of the Administrative Coordinator is to provide...

  • Course Administrator

    3 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/10/2024 **Req ID**: 40074 **Faculty/Division**: Faculty of Dentistry **Department**: Faculty of Dentistry **Campus**: St. George (Downtown Toronto) **Description**: **About us**: Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto...

  • Administrative Coordinator

    3 months ago

    Toronto, Canada Hope Air Full time

    Hope Air is seeking a dynamic and experienced Administrative Coordinator, to support in the management of the day-to-day operations of our organization. The Administrative Coordinator will play a key role in various administrative duties, working closely with the CFO, CEO, and other senior leaders and departments. This is a great opportunity for a...

  • Financial Administrator

    3 weeks ago

    Toronto, Ontario, Canada Diocese of Victoria. Full time

    About the RoleAs a Financial Administrator, you will play a crucial role in maintaining accurate and up-to-date financial records for the Diocese of Victoria. This position involves a variety of responsibilities, including financial record-keeping, administrative tasks, and office management.Key ResponsibilitiesMaintain accurate and up-to-date financial...

  • Administrative Coordinator

    6 months ago

    Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Operations team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience...

  • Administrative Coordinator, Immunization Compliance

    4 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/21/2024 **Req ID**: 39404 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Postgraduate Medical Education **Campus**: St. George (Downtown Toronto) **Position Number**: 00043496 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Practicum Coordinator

    7 months ago

    Toronto, Canada Academy of Learning Career College- BayQueen Campus Full time

    The Academy of Learning Career College at the Bay/Queen Campus is seeking a dedicated and experienced Practicum Coordinator for the Business Administration program. The Practicum Coordinator will be responsible for facilitating and overseeing practicum placements for students enrolled in the Business Administration program. **Roles and...

  • Administrative Coordinator

    3 months ago

    Toronto, Canada The Stop Full time

    **The Stop Community Food Centre** **Job Description: Administrative Coordinator** **Contract: 6 Month Full-Time Contract** SUMMARY: Reporting to the Director of Finance and Administration, the Administrative Coordinator is responsible for the effective coordination of all office administrative functions across The Stop’s three sites; This position...

  • Administrative Coordinator

    2 months ago

    Toronto, Canada GardaWorld Full time

    **Ready to be part of the great GardaWorld team?** GardaWorld, a company with an entrepreneurial culture, is seeking a dynamic individual ready to take on challenges in a constantly evolving environment. We are looking for an Administrative Coordinator to join our Security Consulting and Investigations team. You will play a key role by providing...

  • Administrative Coordinator

    3 months ago

    Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Operations team is hiring! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 53 years of experience throughout...

  • Administration Coordinator

    2 months ago

    Toronto, Ontario, Canada Elit Care Full time

    Job Description:The Administrative Officer role at Elit Care is responsible for providing high-level administrative support to our team. Key responsibilities include coordinating office services, supervising staff, and maintaining accurate records. Key Responsibilities:Review and evaluate new administrative proceduresDelegate work to office support...

  • Administrative Coordinator

    7 months ago

    Toronto, Canada Halyard Inc. Full time

    Halyard is a highly skilled multidisciplinary engineering company with services including: site studies, design, procurement, cost control, program management, implementation, construction management, and commissioning predominately in the mining, minerals processing, and utilities sectors. We are currently seeking an Administrative Coordinator to provide...

  • Coordinator

    4 months ago

    Toronto, Canada National Bank of Canada Full time

    A career as coordinator (Administrative Assistant) in the Operations Investments sector means playing a crucial strategic role with various team leaders. You perform various coordination and planning tasks to optimize schedules and facilitate the achievement of business line and manager objectives. ***Your job**: - Proactively coordinate your manager’s...