Human Resources/payroll Coordinator

2 months ago

Winnipeg, Canada Fred Douglas Society Full time

Non-union

Reports to the Director of Human Resources

SUMMARY OF FUNCTION
- Responsible for the preparation and distribution of job postings, results, Letters of Offer for all of Fred Douglas Society.
- Responsible for obtaining employee seniority hours for job posting results purposes.
- Responsible for communication of successful applicants for positions.
- Responsible for the preparation and placement of website advertisements for vacant positions.
- Obtains required information for all employee files.
- Maintains the electronic employee personnel record, related (but not limited to):

- Letters of offer
- Pre-employment Security Checks
- Education Verification
- Registration/Licenses/Certificates
- Probationary Reviews/Performance Evaluations
- Employee Exit Surveys
- Injury-Near Miss Forms/WCB Documentation
- On-boarding education (PHIA, WHMIS, etc.)
- Occupational Safety and Health documentation
- Maintains strict confidentiality with respect to all information viewed and/or obtained from employee personnel records.
- Participates in the development and implementation of new programs and initiatives.
- Responsible for the clerical and administrative support of the HR department’s various programs (Service Recognition, Orientation, etc.)
- Responsible for preparation of payroll and benefits records along with bi-weekly submission of payroll to service provider
- Provides payroll reports, reconciliations and justifications.
- Responsible for coordinating, filing and maintaining all payroll and human resources records and information.
- Processes payroll forms, various reports and correspondence including Workers Compensation, Employment Insurance etc.
- Provides responses to staff and external services including but not limited to employment verification, Employment Insurance, Human Resources and Skills Development Canada, Canada Revenue Agency etc.
- Enrolls employees in benefit plans in payroll system and submits to HEB/HEPP as required.
- Completes Disability and Rehabilitation forms for employees claiming benefits.
- Calculate and process Maternity and WCB Top-Ups.
- Prepare Records of Employment.
- Ensure compliance with Collective Agreements in terms of scheduled hours of work and remuneration.
- Monitor Stat, Overtime Banks and vacation rollover eligibility hours as per collective agreements.
- Maintains the master listing of position control numbers and employee assignments.
- Maintains the department master rotations as developed by Department Managers to meet operational needs.

QUALIFICATIONS

**Education**:

- Certificate/Diploma/Degree in Human Resource Management required, or other suitable combinations of relevant education and experience may be considered.
- Completion of Canadian Payroll Association course, Intermediate Level, or equivalent preferred.

**Experience**:

- Minimum two (2) years of pervious clerical experience required.
- Experience in a Human Resources department preferred.
- Experience in health care preferred.
- Minimum two (2) years previous payroll experience required.
- Previous accounting experience preferred.
- Practical experience in working with and interpreting Collective Agreements as it relates to scheduling, payroll and benefits is an asset.
- Strong interpersonal skills.
- Strong communication skills - both written and oral.
- Professional telephone skills.
- Very strong organizational skills, including ability to prioritize workload and work independently.

**Personal**:

- Effective interpersonal skills with the ability to read write and communicate effectively in English.
- Subject to a criminal record check.
- Ability to use an analytical and detailed approach to problem solving.
- Demonstrated ability to work accurately and systematically.
- Strong organizational skills, including ability to prioritize workload and work independently.
- Strong working knowledge of Microsoft Word, Excel and Outlook
- Able to physically or mentally meet the demands of the position.
- Demonstrated ability to handle stressful and demanding situations in a positive manner.
- Ability to work with a variety of sensitive information and to maintain confidentiality.

SERVICE RESPONSIBILITIES
- Maintenance of Payroll System and Employee Personnel Files
- Coordinates Employee Hires and Terminations
- Maintenance and Preparation of Vacation/Seniority Lists
- Employee Benefit Coordination
- Payroll Processing
- Payroll Reconciliation
- CRA Reporting
- Distributes reports and notices

CONDITIONS OF WORK
- The conditions of work may involve prolonged sitting for extended periods of time using a desktop computer. The conditions may also include unpredictable resident behaviour as an occasional hazard. Exposure to animals, birds, and pet dander may occur on some units.

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Human resources:

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