Administrative Coordinator

2 weeks ago

Edmonton, Canada Ambipar Response Canada Full time

Company: Ambipar Canada

Pillar : Emergency

Location: Calgary or Edmonton

About Ambipar Canada:
Ambipar Canada is a leading provider of emergency and environmental services. We are committed to delivering sustainable and innovative solutions to help our clients manage a wide variety of industry challenges. With a strong presence in Canada, we offer a comprehensive range of services including emergency response, medical and rescue standby, environmental consulting, waste management, and industrial clean-up.

We are seeking a highly motivated and detail-oriented Administrative Coordinator to join our dynamic team at Ambipar Canada. In this role, you will play a pivotal part in supporting our organization by ensuring the seamless functioning of HR and HSEQ operations.

Based out of our Calgary office, this position requires strong attention to detail and a proactive approach to tasks.

**Responsibilities**:

- Provides administrative support to Human Resources and HSEQ, as required. This includes, but is not limited to scanning of documents, photocopying, filing, data entry, form building and presentation creation.
- Maintain organized filing systems for both physical and electronic documents.
- Administrative support to the executive Leadership Team as required
- Document control of important documents, contracts, and agreements.
- Maintain and complete audit records and action items.
- Coordinate and organize meetings, conferences, and office events.
- Assist in special projects or initiatives as assigned by management.
- Understand and manage safety certifications.
- Compile and update employee records (hard and soft copies).
- Process documentation and prepare reports relating to personnel activities.
- Assist with the implementation of policies and practices
- Manage office supplies and stationary inventory
- Handle incoming and outgoing phone calls
- Greet clients arriving in the office
- Prioritize safety compliance and cultivate a positive safety culture.

**Requirements**:

- Bachelor’s degree or Diploma in Business Administration, Communications, or a related field.
- Effective verbal and written communication skills.
- Strong Project Coordination skills and the ability to work well with all levels of internal management and staff as well as outside clients and vendors
- Ability to articulate complex information in clear and concise documents.
- Strong ability to multi-task and make decisions utilizing priority management, interpersonal and organization skills
- Manage a heavy workload with time sensitive deadlines.
- Minimum 3+ years of administration experience
- Excellent organizational, prioritization, and time management skills, with a keen attention to detail.
- Advanced knowledge in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and virtual meeting platforms (Zoom, Teams), with a willingness to adopt new technologies.
- Ability to adapt to changes related to work processes, department structure, environment and technology
- Ability to demonstrate independence, resourcefulness and tenacity
- Previous experience with IMS or an HRIS system is an asset.
- Keen attention to detail
- The ability to build and maintain positive working relationships, and function effectively with mínimal supervision.
- Handle sensitive confidential information with integrity.

How to Apply:
If you are a proactive and dedicated professional looking for an opportunity to contribute to a growing company that is committed to making a positive impact on the environment, we would love to hear from you.

**Salary**: From $50,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Application question(s):

- Are you able to pass a criminal record check?

**Experience**:

- Administration: 3 years (required)

Work Location: In person

Application deadline: 2024-04-21

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