Postdoctoral Administrative Coordinator

2 weeks ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Graduate Studies & Research - Admin

**Salary range** $51,821.52 to $70,382.74 per year

**Hours per week** 35

**Grade** 8

**Posted date** April 16, 2024

**Closing date** April 28, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits

**Location - **This role is in-person. Work primarily takes place at North Campus, Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department**

The Faculty of Graduate & Postdoctoral Studies (GPS) provides key support for graduate education and graduate students at the University of Alberta. With central responsibility and oversight for the administration of the UofA’s graduate programs, the Faculty oversees student programs for over 8,600 graduate students in 74 academic units, plus assistance for about 500 postdocs.

The Faculty’s role is to:

- Provide leadership in graduate education, working in creative partnership with Colleges, Faculties, and Departments;
- Ensure that high standards of scholarship are maintained;
- Provide an exceptional graduate student experience through strategic initiatives in areas including targeted programming for both students and supervisors, internship placements and other professional development opportunities, and support for graduate student mental health and wellness; and,
- Administer over $28 million in scholarships and awards every year.

**Position**

Reporting to the Strategic Initiatives Officer, the Postdoctoral Administrative Coordinator is responsible for the efficient and effective management of all day-to-day, frontline operations of the Postdoctoral Fellows and Academic Visitors Office. These responsibilities include, but are not limited to:

- Acts as the liaison for postdoctoral affairs and academic visitors;
- Collaborates with academic hosts, supervisors, OneCard Office, Human Resources Health Safety and Environment & Shared Services, Risk Management, Health, Safety + Environment, University of Alberta Libraries, VP Research and Innovation, VP Academic and Provost;
- Provide Program support;
- Maintenance of transitory files and database, document preparation, and first point of contact for registration and inquiry purposes.

This position is also responsible for coordinating the operational administrative activities for the faculty.

**Duties**

Administration for Postdoctoral and Academic Visitors
- Liaises with Shared Services for coordinating Postdoctoral Fellow and academic visitor appointments and address issues as they arise.
- Identifies problems and engages with Postdoctoral Fellows/academic visitors and department administrators to achieve resolution, provide advice, and communicate decisions.
- Creates and maintains a database of all Postdoctoral Fellows and academic visitors.
- Works closely with Shared Services to direct inquiries related to general immigration information to Postdoctoral Fellows, academic visitors and administrators of academic units.
- Reviews and responds to a wide variety of communications/messages from Postdoctoral Fellows, academic visitors and departments, determining appropriate actions to be taken.
- Assists with website updates, coordinating, and hosting of functions.
- Assists with identification of procedural information for communication to Postdoctoral Fellows, academic visitors, and staff, faculty, and department contacts.
- Triages requests for exceptions to the PDFA Collective Agreement to the Postdoctoral Fellows Director, and distributes decisions as appropriate.
- Provides support to the Director of Postdoctoral Affairs Office as required, including FOIP requests, scheduling meetings, preparing letters or reports, completing forms, statistical information, and other ad hoc requests for assistance.
- Assists the Director of Postdoctoral Affairs Office and Associate Dean(s) with policy and procedure develop

  • Postdoctoral Fellowship

    7 days ago

    Edmonton, Canada University of Alberta Full time

    **NU Nursing**: - Competition No. **A100151182** - Closing Date **Jun 09, 2023** This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA). This position offers a benefits package found at Postdoctoral Fellows Benefits. This position has a term length of 12 months. **Location** Work primarily takes place at...

  • Postdoctoral Fellow

    3 days ago

    Edmonton, Canada University of Alberta Full time

    **MED Medicine Department**: - Competition No. **A100652688** - Closing Date **Mar 18, 2024** This position has an appointment end date of April 1, 2025 with the possibility of extension, has a salary range of $40,000 -$55,000, and offers a benefits package found at Postdoctoral Fellows Benefits. **Location** - This role is hybrid with a mix of remote...

  • Postdoctoral Fellow

    23 hours ago

    Edmonton, Canada University of Alberta Full time

    **EN Civil & Environmental Engineering**: - Competition No. **A104152167** - Closing Date **Will remain open until filled.** This position has a term length of 1 year with a possibility of extension and offers a benefits package found at Postdoctoral Fellows Benefits. Location - Work primarily takes place at North Campus, Edmonton. This role is hybrid...

  • Postdoctoral Fellow

    3 days ago

    Edmonton, Canada University of Alberta Full time

    **ART Economics**: - Competition No. **A110352693** - Closing Date **May 01, 2024** **Closing Date** **Department/Faculty** This position is with the Department of Economics, Faculty of Arts at the University of Alberta. This position will be supervised by Dr. Xingfei Liu. **Position Summary** The Postdoctoral Researcher will work closely with Dr....

  • Postdoctoral Fellow

    9 hours ago

    Edmonton, Canada University of Alberta Full time

    **NU Nursing**: - Competition No. **A102352690** - Closing Date **Mar 29, 2024** This position has a term length of 1 year and offers a benefits package found at Postdoctoral Fellows Benefits. Location - This role is hybrid with a mix of remote and in person work at North Campus Edmonton. **Working for the University of Alberta** - The University of...

  • Postdoctoral Fellow in Policy, Location and Access

    5 days ago

    Edmonton, Canada University of Alberta Full time

    **PH School of Public Health**: - Competition No. **A100151341** - Closing Date **Will remain open until filled.** This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA). This position offers a benefits package found at Postdoctoral Fellows Benefits. This full-time position is available for a period three...

  • Recruitment Coordinator

    5 days ago

    Edmonton, Canada University of Alberta Full time

    **SS Career Centre**: - Competition No. **S114851086** - Posting Date **May 29, 2023** - Closing Date **Jun 09, 2023** - Position Type **Full Time - Operating Funded** - Salary Range **$51,055 to $69,342 per year** - Grade **08** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position offers a...

  • Research Coordinator

    3 days ago

    Edmonton, Canada University of Alberta Full time

    **ART Psychology Admin**: - Competition No. **S107349073D2** - Posting Date **May 03, 2023** - Closing Date **May 16, 2023** - Position Type **Full Time - Operating Funded** - Salary Range **$51,055 to $69,342 per year** - Grade **08** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position and offers a...

  • Administrative Coordinator

    23 hours ago

    Edmonton, Canada Urbis Infill Homes Full time

    **About Urbis Infill Homes** Urbis has been building infill homes in Edmonton for over a decade, specializing in the creation of beautiful, high-quality homes that fit seamlessly into established neighborhoods while exceeding our clients' expectations. Urbis loves Edmonton and watching it grow and are intent on improving the city’s urban fabric one...

  • Administrative Coordinator

    2 days ago

    Edmonton, Canada Bissell Centre Full time

    **Your Purpose** Bissell Centre and Boyle Street Community Services are passionate, capable agencies with long histories of working in service to individuals enduring exceptional hardship. We are looking for a proactive and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will be accountable to a joint...

  • Administrative Coordinator

    4 days ago

    Edmonton, Canada Multicultural Family Resource Society Full time

    **JOB TITLE**:Administrative Coordinator **PROGRAM**:not applicable - all of MFRS **SUPERVISOR**:Executive Director, MFRS **LAST UPDATED**:April 18, 2023 **ORGANIZATION**: As a values-driven organization, MFRS is grounded in the MFRS principles. **MFRS Principles** **Relational**: A way of interaction with and within the community in which we take time...

  • Administration Coordinator

    3 days ago

    Edmonton, Canada University of Alberta Full time

    **ENG Civil Engineering**: - Competition No. **S104151660** - Posting Date **Aug 22, 2023** - Closing Date **Aug 29, 2023** - Position Type **Part Time - Grant Funded** - Salary Range **$24,780 to $33,189 (pro-rated) per year** - Grade **06** - Hours **20** This competition is restricted to internal applicants of the University of Alberta. Please...

  • Research Coordinator

    2 days ago

    Edmonton, Canada University of Alberta Full time

    **ART Humanities Admin Serv**: - Competition No. **S111949321** - Posting Date **Jan 12, 2023** - Closing Date **Jan 19, 2023** - Position Type **Full Time - Operating Funded** - Salary Range **$51,055 to $69,342 per year** - Grade **08** - Hours **35** This competition is restricted to internal applicants of the University of Alberta. Please...

  • Administrative Coordinator

    9 hours ago

    Edmonton, Canada Ambipar Response Canada Full time

    Company: Ambipar Canada Pillar : Emergency Location: Calgary or Edmonton About Ambipar Canada: Ambipar Canada is a leading provider of emergency and environmental services. We are committed to delivering sustainable and innovative solutions to help our clients manage a wide variety of industry challenges. With a strong presence in Canada, we offer a...

  • Administrative Coordinator

    2 days ago

    Edmonton, Canada University of Alberta Full time

    **VPUS Shared Services**: - Competition No. **S102851377** - Posting Date **Jun 28, 2023** - Closing Date **Jul 12, 2023** - Position Type **Full Time - Operating Funded** - Salary Range **$47,210 to $63,741 per year** - Grade **07** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position offers a...

  • Administrative Coordinator

    Found in: beBee jobs CA - 2 weeks ago

    Edmonton, Alberta, Canada Atco Full time

    Division: Operations Location: Edmonton, AB (NEOC) Duration: 12 months Salary: Starting at $27.69 /hr Always there. Anywhere. That's us Employees at ATCO are offered endless variety. We are entrepreneurial with a large degree of autonomy and freedom, experiencing new situations and learning opportunities every day. Internal advancement is commonplace, and...

  • Administrative Sales Coordinator

    Found in: Talent CA C2 - 2 weeks ago

    Edmonton, Canada NationaLease Full time

    > > Administrative Sales Coordinator Administrative Sales Coordinator In 1944, a group of regional truck leasing company owners met in Chicago to discuss how they could work together to provide maintenance for one another as their trucks began to travel across the...

  • Administrative Coordinator

    Found in: beBee S CA - 2 weeks ago

    Edmonton, Canada Atco Full time

    Division: Operations Location: Edmonton, AB (NEOC) Duration: 12 months Salary: Starting at $27.69 /hr Always there. Anywhere. That's us! Employees at ATCO are offered endless variety. We are entrepreneurial with a large degree of autonomy and freedom, experiencing new situations and learning opportunities every day. Internal advancement is...

  • Disclosure Advisor

    3 days ago

    Edmonton, Canada University of Alberta Full time

    **SDHr-Safe Discl & Human Rights**: - Competition No. **S106952550** - Posting Date **Feb 06, 2024** - Closing Date **Feb 20, 2024** - Position Type **Full Time - Operating Funded** - Salary Range **$64,618 to $90,053 per year** - Grade **11** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position has an...

  • Coordinator / Administrator

    3 days ago

    Edmonton, Canada Spartan Controls Ltd. Full time

    Spartan Controls is an employee-owned company and leading provider of industrial automation, valves, measurement and control solutions for process industries in Western Canada. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper,...