Administrative Coordinator

3 weeks ago

Edmonton, Canada University of Alberta Full time

**Department** Alberta School of Business - Undergraduate Office

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** May 13, 2024

**Closing date** May 27, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **Work primarily takes place at North Campus, Edmonton. This role is hybrid with one work-from-home day per week.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department**

The Alberta School of Business is one of the world’s leading institutions in business education and research and is the first and longest continually accredited business school in Canada. We’re positioned to help shape the future of business with over 140 tenured, tenure track faculty and full and part-time academic teaching staff members who are at the forefront of cutting-edge research and innovative teaching. With 3400 students in our undergraduate program and 950 students in our graduate programs (including 58 PhD students), we are dedicated to fostering a welcome and supportive environment where every student has the opportunity to thrive and reach their full potential. We equip our faculty and students with the latest insights and tools to ensure students receive a transformative learning experience that prepares them for success in a rapidly evolving business landscape.

Since 1916, the innovative ideas, entrepreneurial spirit and leadership of the school’s more than 33,000 alumni have strengthened businesses and communities worldwide. We actively foster partnerships with local businesses, organizations and government agencies, allowing our students and faculty to address real-world challenges and contribute directly to the local and global economy. Our outreach programs extend beyond the classroom, empowering students to use their skills for the betterment of society.

At the Alberta School of Business, you’ll be part of a dynamic and forward-thinking community that values collaboration, inclusivity and continuous growth, making it an exceptional place to contribute your talents and expertise. The office has a team-centered focus and is committed to professionalism and the BCom student experience.

**Position**

Reporting to the Manager, Undergraduate Office, this position provides trustworthy, flexible, accurate and timely support to the Undergraduate Associate Dean and Manager. The incumbent will be an integral member of the office, a go-to resource for staff, and a key support and strategic representative for the Manager and Associate Dean. Carrying broad responsibilities, this position provides support in a range of areas, including finance, HR/recruitment, security, communications, executive coordination, risk management, logistics, administration, accreditation, and academic governance.

As a representative and trusted resource for the Associate Dean and Manager, Undergraduate Office, the Administrative Coordinator operates with a high level of professionalism and exercises good judgement in the execution of their role. In addition to carrying out their duties as outlined below, the Administrative Coordinator helps to set an elevated and professional tone in the Business Undergraduate Office.

**Duties**
- Performs purchasing functions, reconciliations and internal control/quality assurance review of financial transactions and requests prior to processing to ensure accuracy, compliance, appropriate supporting documentation, and prevention of fraud. (Supplynet, direct payment request, indent, p-card, etc.) following all relevant financial policies and procedures. Designated general p-card holder for the Undergraduate Office.
- Provides administrative support, calendar management and other executive coordination duties for the Associate Dean and Manager, Undergraduate Office.
- Provides advice/administrative policy guidance to

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