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Administrative Assistant, Information Technology

5 months ago

Red Deer, Canada Red Deer College Full time

**Please see Special Instructions for more details.**:
**Posting Details**:
Position Information

**Position Title**
- Administrative Assistant, Information Technology**Position Summary**
- Are you looking for part-time administrative work on a short-term contract? Do you have previous experience in records management? Do you thrive in an environment where you can make a large impact in a short timeframe?Red Deer Polytechnic is hiring a part-time, term-certain Administrative Assistant to work 17.5 hours per week until June 30, 2023. This position will work on campus within the Information Technology Services division under the direction of the Chief Information Officer.**Position Responsibilities**
- The Administrative Assistant, IT is responsible for:
- Records retrieval and retention in accordance with Red Deer Polytechnic’s document management procedures
- General administrative duties such as organizing meetings, preparing correspondence, and ordering office supplies

The Administrative Assistant, IT also focuses on:
- Supporting the hiring process for the division including creating postings and work with the institution’s applicant tracking system
- Submitting contracts for new employees and supports onboarding activities at a division level

The Information Technology Services division ensures the effective integration and use of technology and systems in a learner-centered environment. They also oversee the records management for the institution and ensure that all records are maintained appropriately.**Required Qualifications**
- A minimum of 1 year of experience in an administrative support role
- One (1) year of related post-secondary training or equivalent in a program such as the Administrative Professional certificate
- Proven experience with records management and superior attention to detail
- Comprehensive computer skills with experience using Microsoft Office 365
- Exceptional communication skills and ability to engage effectively and professionally with individuals at all levels of the organization

**Preferred Qualifications**
- Two (2) years of related post-secondary training or equivalent such as a Business Administration Diploma
- Previous experience working in a post-secondary environment

**Salary or Hourly?**
- Hourly**Salary**
- Starting at $21.22 per hour**Benefits and Compensation Information**
- An additional 8% of the hourly rate in lieu of vacation. Eligibility to access benefits is dependent upon the CUPE Collective Agreement.**About Red Deer Polytechnic**

**Red Deer Polytechnic** has been a pivotal part of central Alberta for nearly six decades. Since our story began as Red Deer College in 1964, we have proudly served our learners and communities with diverse programs, as well as impressive learning spaces and facilities.- In the spring of 2021, our institution was officially granted status as a polytechnic, and our
- **new name** and
- **brand **were announced soon after. As Red Deer Polytechnic, we will continue to offer the same breadth of credentials and mix of- We welcome you to further your career with Red Deer Polytechnic. We also welcome you to join us as a vibrant gathering place creating connections in our community. With
- **two campuses** and impressive
- **facilities**, Red Deer Polytechnic is an ideal place to learn,
- **work**,
- **conduct research** and enjoy
- **events**.- Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.Posting Detail Information

**Competition Number**
- 2023-C-003**Employment Type**
- Term-Certain Part-Time**Number of Vacancies**
- 1**Desired Start Date**
- 02/01/2023**Position End Date (if term-certain)**
- 06/30/2023**FTE**
- 0.5 FTE**Hours of Work**
- Normal working hours are between 8:30 am and 4:30 pm, Monday to Friday. Hours will be scheduled dependent upon operational needs.**Open Date**
- 01/03/2023**Close Date**

**Open Until Filled**
- Yes**Note to Applicant**Special Instructions to Applicants**Required Documents**
- Cover Letter
- Resume
- References Names and Contact Information

**Optional Documents