Program Assistant

2 weeks ago

Red Deer, Canada Red Deer College Full time

**Please see Special Instructions for more details.**:
**Posting Details**:
Position Information

**Position Title**
- Program Assistant (Trades & Technology)**Position Summary**
- The School of Trades & Technology is seeking a term-certain, full-time Program Assistant to join our team, starting as soon as possible. The Program Assistant is responsible for providing administrative support to programs within the designated portfolio. This position acts as the front-line support for student inquiries and will provide program-specific information as required.- This position has a variety of tasks including assisting students, faculty, and the general public who initiate contact with the School of Trades and Technology, including project administrative support during periods of curriculum renewal and/or accreditation. The incumbent will use reporting systems to generate reports and maintain databases.- The Program Assistant performs a wide variety of administrative support services, all of which contribute to the efficient and professional operations of the school.**Position Responsibilities**
- Responsibilities of the Program Assistant, School of Trades and Technology include but are not limited to:
**Program and Administrative Support**
- Support Associate Dean, Faculty, and Operations Manager with course/program delivery and execution
- Provides administrative, student, and program support
- Organizes and prepares for new academic year by preparing new class schedules and forwarding to internal areas as required, updating student forms, attendance and marks records for certain specific program areas.
- Generates agendas/minutes and compiles supporting documents for program meetings
- Processes orders for program resources
- Coordinates instructor submission; completes the preparation, of course outlines as required, course packs and manuals
- Maintains administrative filing system including managing current and archived records
- Generates reports through Banner/Cognos and other databases
- Maintains information on program website; updates program and faculty/staff information on website
- Assists and coordinates the collection of eligible recipients for the RDP Scholarship and Awards, using AIT and RDP mark sheets

**Communication**
- Provides general information to prospective students inquiring about apprenticeship programs
- Communicate with students on behalf of the Staff and Faculty as required and as appropriate

**Required Qualifications**
- Two (2) years of post-secondary training, completion of a community college certificate in Business Administration, Office Administration, or related
- Proficient in Microsoft Office 365, including SharePoint
- Working knowledge of Records Management
- Ability to learn and adapt to new software programs
- Demonstrated ability to work successfully with diverse groups of people
- Ability to work both independently and in collaboration with a team
- Demonstrated ability to take initiative and proactively complete tasks
- Strong organizational and time management skills
- Ability to develop and maintain positive working relationships with all contacts internal and external to the Polytechnic
- Experience scheduling/setting up meetings and appointments on and off campus, this may include travel arrangements
- Experience preparing meeting agendas, minutes, letters and memos accurately
- Demonstrated effectiveness and clarity of verbal and written communication with excellent interpersonal communication skills and phone manners

**Preferred Qualifications**
- Experience using BlackBoard 9.1, Banner, Cognos and ATOMS would be an asset
- Current knowledge of the administration of a post-secondary educational institution would be an asset
- Working familiarity with Alberta’s Apprenticeship training system

**Salary or Hourly?**
- Salary**Salary**
- $48,698 - $56,970 annually**Benefits and Compensation Information**
- An additional 8% of the hourly rate in lieu of vacation. Eligibility to access benefits is dependent upon the Terms and Conditions of Employment.**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta,
- **Red Deer Polytechnic** (RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Extended Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.- Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.- Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward t

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