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Administrative Assistant, Development and Alumni

3 months ago

Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:
Monday to Thursday on campus, option to work remotely on Friday.

**Posting Details**:
Position Information

**Position Title**
- Administrative Assistant, Development and Alumni Relations**Position Summary**
- The Administrative Assistant, Development and Alumni Relations is primarily responsible for providing administrative support to the Development and Alumni Relations leadership team. This position will also provide weekly support to the Marketing and Communications leadership team.- The incumbent is expected to work independently and as a team member to perform a wide variety of administrative support services, all of which contribute to the efficient and professional operation of the division.**Position Responsibilities**
- Provides support to members of the leadership teams while maintaining confidentiality, accuracy, tact and respect at all times.
- Performs monthly credit card reconciliation.
- Reconciles requisitions, purchase orders and invoices; data enters transaction details, ensures appropriate signatures, completion of all documentation, and liaises with Finance as necessary.
- Assists in data collection and collating of information as requested by leadership team.
- Inputs data into Banner and runs Cognos reports as needed.
- Supports Systems and Information Coordinator with data entry projects, utilizing Raiser’s Edge NXT and other related systems.
- Tracks and monitors office supply spending budgets; orders office supplies and ensures supplies are available; orders name tags and business cards.
- Coordinates onboarding for new departmental staff, working with other division Administrative Assistants.
- Provides exceptional customer service, acting as first point of contact for both departments, and managing general inboxes for Development and Alumni Relations.
- Organizes and schedules meetings. Prepares agendas and records minutes.
- Maintains a comprehensive filing system including archival and storage inventories for in accordance with Red Deer Polytechnic policies and standard practices on records management and FOIPP.
- Manages Development and Alumni Relations online request portals.

**Required Qualifications**
- Completion of a 1-year college certificate, one year University or equivalent.
- Proficient in Microsoft Office 365 including Word, Excel, SharePoint, Teams.
- Proficient in analytical, organizational and time management skills to complete work with accuracy and attention to detail.
- Professional communication skills (oral and written) and ability to engage effectively and professionally with individuals at all levels of the organization and external contacts.
- Strong interpersonal skills with the ability to work collaboratively with a wide variety of stakeholders.
- Knowledge and experience using technology to enhance communications as well as operational efficiencies in the office.
- Demonstrated capacity to exercise sound judgement in sensitive situations and maintain strict confidentiality.

**Preferred Qualifications**
- Two (2) years of post-secondary training, completion of a community college certificate in Business administration.
- Experience in Marketing, Communications, Philanthropy, Donor Relations, or Alumni is preferred.
- Experience in the administrative academic environment, including experience working with management teams in a complex, unionized environment

**Salary or Hourly?**
- Salary**Salary**
- $43,777 - 51,213 annually**Benefits and Compensation Information**

**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta, **Red Deer Polytechnic**(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.- Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.- Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our **polytechnic community.**

Posting Detail Information

**Competition Number**
- 2024-O-016**Employment Type**
- Permanent Full-Time**Number of Vacancies**
- 1**Desired Start Date**
- 06/21/2024**Position End Date (if term-certain)**

**FTE**
- 1.0 FTE**Hours of Work**
- 8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week**Open Date**
- 05/17/2024**Close Date**
- 05/29/2024**Open Until Filled**
- No**Note to Applicant**- **Special Instructions to Applicants**
- Monday to Thurs