Training Coordinator

3 days ago


Edmonton, Canada Women Building Futures Society Full time

Key Responsibilities
- Communicate effectively with all teams to ensure an effective yearly program schedule with seamless transition, to support a positive and smooth student experience with program delivery. Understanding the interconnectivity of different program components and the impact of changes/updates on different groups.
- Assist in the development of a class schedule for numerous ongoing programs; ensuring that changes are recorded and communicated to all relevant team members
- Support the recruitment and onboarding of instructors in conjunction with the Training Manager.
- Assisting with summarizing/collating evaluations and other information required to assess programs
- Initiating and supporting various meetings throughout the lifecycle of program development and delivery, including planning, kickoff and ‘Lessons Learned’, communicating the results of the program and documenting issues and suggested solutions.
- Provide ongoing support to ensure smooth overall delivery of student programs by assisting with logistics and delivery details including proper formats, scheduling, staffing and room allocation.
- Source and rent equipment and troubleshoot, as needed, to address any logístical or resourcing challenges. This may include miscellaneous administrative responsibilities such as registering students for third-party training online, facilitating road test scheduling, or other as needed
- Booking vendors/instructors and ensure that they are properly oriented with WBF policies
- Assist with documenting processes, procedures, and helping to develop checklists for consistent program delivery.
- Provide administrative support for programming in areas of record keeping, scheduling meetings, invoice processing
- Input program tracking data into appropriate electronic files and databases.
- Support Program Facilitators to create orientation binders and print/distribute required course materials.
- Support Program Facilitators in preparing and distributing student staff contact sheets, distributing personal protective equipment (PPE), graduation certificates and other items as required
- Participate in special projects/related duties as may be required to ensure the success of WBF, for example organizing travel logistics, assisting with sourcing, and booking facilities or arranging materials for remote programs
- Organize training-related special events such as instructor meetings or graduation ceremonies

Education & Experience
- Completion of post-secondary education in a related field.
- 3+ years experience working in a dynamic, fast-paced environment, preferably administering, or coordinating training programs.
- Previous experience working with trades training and apprenticeship is an asset.
- Strong verbal and written communication skills, fostering teamwork to work in a collaborative environment.
- Excellent organizational skills with ability to manage and prioritize multiple ongoing tasks.
- Advanced Microsoft Office skills and database experience. Experience working with customer relations management database and/or learning management systems
- Awareness of the challenges of women entering non-traditional trades as well as cultural, economic, and social barriers to adult learning and employment
- Alignment with WBF’s values and culture, including a commitment to continuous learning, and creating safe, inclusive workplaces with respect for all employees, applicants, students and stakeholders.


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