Administrative Assistant

7 days ago

St Jacobs, Canada Home Hardware Stores Limited Full time

Home Hardware has an exciting opportunity available for an
**Administrative Assistant - Design Construction** to join our Real Estate team. Reporting to the Manager, Design Construction you will be responsible for maintaining all construction documentation and communicating with our Dealer and construction partners.

We are looking for a quick-thinking and vibrant individual with strong administrative support experience. If you thrive in a fast-paced environment and are looking to join a leading Canadian retailer, we’d love to hear from you

**What you’ll do**:

- Coordinate maintenance and repair projects. Work directly with our Dealers to assist with requests and quotes, while fielding calls and requests from consultants, construction companies, town officials, and collaborating with internal stakeholders.
- Compare design-build proposal budget numbers received from bidders for use in the selection of successful contractor. Work directly with the Design Construction Manager to prepare and distribute information packages for the selection of contractors for the design and construction of new stores, expansions, and upgrades.
- Work on multiple construction projects simultaneously. Communicate with Dealers and construction partners to ensure all parties receive appropriate and up-to-date information. Distribute information regarding preferred construction materials and equipment to ensure Home Hardware’s standards are met for each facility during construction projects.
- Administer the purchase order process, and work with team members to ensure proper procedures so that projects stay within budget.
- Track and update database of construction costs, photos and drawing files in developing annual budgets for upgrades, building repairs and maintenance programs.
- Prepare and update weekly, monthly, and quarterly project activity reports, as well as ongoing status reports of repairs and maintenance to buildings.
- Prepare, process, and facilitate correspondence including specifications, presentation material, proposals, purchase orders, change orders, letters, transmittals, agendas, schedules, minutes of job coordinators’ meetings, and minutes of site meetings.
- Complete tasks on special projects as requested by the Real Estate Department.

**What we’re looking for**:

- College Diploma in Business, with three to five years’ experience in an administrative support role.
- Adaptable to a fast-paced work environment and work independently with a strong sense of initiative.
- Ability to multi-task and prioritize to adjust changing situations.
- Ability to draft and edit correspondence with attention to detail, grammar, spelling, and punctuation.
- Excellent communication skills to ensure clear and professional communication with stakeholders.
- Must possess a strong work ethic, with excellent problem-solving, management and organizational abilities.
- Proficient computer skills using MS Office (Excel, Word, Access, Outlook, PowerPoint).

**Home offers**:

- Competitive Salary
- Annual Incentive/Bonus Program
- Comprehensive Benefits Program including:

- Health, Dental, Vision, Paramedical, Disability Coverage, Out of Country Travel Insurance, Life Insurance, Employee Family Assistance Program
- Defined Contribution Pension Plan with Company Match, and choice of contribution level
- Group RRSP
- Discount from our corporate retail stores
- WorkPerks© by Venngo discounts
- Home & Auto Insurance discounts
- 3-weeks’ vacation to start
- Personal and sick time

We thank all applicants for their interest, however only those applicants selected for an interview will be contacted.

HP

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