General Administrative Assistant
6 months ago
The Effort Trust Company is currently hiring a **General Administrator** to join us at our Head Office location in Hamilton, Ontario.
This role reports to The Director of Finance and Accounting and provides support for our Project Managers.
**Core Responsibilities**
**General/Project Administrative Support**:
- Provide administrative support to two Project Managers.
- Handle purchase order request for project expenses, enter purchase order requests into Yardi for project expenses including assembly and upload of supporting documentation.
- Support the preparation of monthly project and program reports for senior leadership review.
**Communication Management**:
- Prepare project related correspondence to residents, such as notices, FAQs, and updates, as well as ensuring that projects run smoothly day of.
**Property Event Coordination**:
- Assist with accommodations for residents on an as needed basis depending on the scope of a project.
- Providing onsite support for projects, ensuring projects run smoothly and aiding in resident inquiries.
- Provide support for the preparation of capital plan information.
- Additional tasks as assigned.
**Core Competencies**:
- Demonstrates outstanding judgement by conducting oneself discreetly when handling confidential information.
- Customer focused.
- Above average communication skills.
- Ability to maintain composure in stressful situations.
- Ability to work independently as well as in a team environment.
- Above average problem-solving skills.
- Strong sense of ownership and accountability in all that is assigned.
- Highly dependable.
- Ability to manage time effectively and prioritize conflicting deadlines.
- Strong level of confidence and maturity in dealing with all levels of management and tenants.
- Strong commitment to accuracy and attention to detail.
**Skills & Qualifications**:
- Post‐Secondary Education with a combination of experience.
- 1 to 3 years of experience in a similar role; Residential Property Management experience preferred.
- Experience providing direct support to Project Managers.
- Advanced level knowledge of Microsoft Office products, including Excel & Word.
- Experience using a computer-based accounting package.
- Experience scheduling and coordinating meetings, maintaining schedules and calendars, and booking rooms.
- Experience with property management software is considered an asset.
- Ability to occasionally lift items as heavy as 50 lbs.
- Travelling locally is required; a vehicle is required.
**How to Apply**:
, Permanent
Schedule: 8-hour shift
Ability to commute/relocate: Hamilton, ON: reliably commute or plan to relocate before starting work (required)
Experience: Project Administration and Coordination: 1-3 years (preferred)
Work Location: In person
**Benefits**:
- Dental care
- Extended health care
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 1 year (preferred)
Work Location: In person
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