Administrative Assistant

5 days ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday-Friday 8:30-4:30, 35 hours/week

**Education Level**
2 year Community college diploma in Office Administration or related field of study.

**Career Level**
Requires 4 years of relevant experience.

**Administrative Assistant (III)**

JD00643

**Unit/Project Description**: The Undergraduate Medical Education (UGME) Program is a three-year, multi-campus program. The curriculum focuses on the mastery of fundamental concepts in Medicine and continues the McMaster tradition of problem-based learning. An Administrative Assistant is required to provide program and curriculum support for UGME at McMaster University in the Hamilton campus. The incumbent will play a key role in planning, supporting, scheduling, event management, meeting organization, minute taking, preparing student schedules, program materials, data entry, report generation and budgeting - primarily within curriculum planning, development and delivery. Working closely with the Program Coordinator (Curriculum), the Administrative Assistant ensures the efficient organization, delivery and record keeping of the UGME program curriculum (Clerkship) across three campuses. The primary focus for the forseeable future will be on the Clerkship activity. The Administrative Assistant will work closely with the Program Coordinator (Curriculum) and other Administrative Assistants within the Curriculum team and the UGME staff, faculty and students as a whole. This position reports to the UGME Manager, Curriculum.

**Job Summary**:Oversee the day-to-day administrative operations of a department. Establishes priorities and schedules of projects. Participates in the development and implementation of projects, work methods and procedures and recommends procedural changes to improve unit efficiency, including recommendations on staffing requirements. Responsible for providing direction to others in how to carry out work tasks.

**Purpose and Key Functions**:

- Participate in the development and implementation of projects, work methods and procedures. Recommend procedural changes to improve unit efficiency, including recommendations on staff requirements.
- Follow up on and ensure appropriate implementation of decisions made by supervisor.
- Resolve complex problems within area of responsibility, consult relevant documentation, and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex administrative issues.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Develop estimates of time and resources for various activities and events.
- Contribute to the development of budgets for review and approval.
- Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Establish priorities for general office operations.
- Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
- Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
- Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
- Provide policy and procedure information to others.
- Gather and compile the paperwork required to facilitate hiring and payment processes.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Write a variety of formal notes and records such as meeting minutes.
- Update and maintain information on websites and social networks.
- Format, word process, edit, and proofread a variety of documents and materials.
- Monitor and order office supplies.
- Source and obtain pricing information for office supplies and equipment.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Update and maintain confidential files and records.
- Handle sensitive material in accordance with established policies.
- Assemble, copy, collate, and disseminate a variety of documents and materials.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.

**Requirements**:

- 2 year Community College diploma in Office Administration or related field of study.
- Requires 4 years of relevant experience.

**Additional Information**:
Position requirements:

- Experience assisting with the training and work of others, identifying and analyzing problems, preparing recommendatio

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday - Friday; 8:30 AM - 4:30 PMEducation Level2 year Community College diploma in Office Administration or related field of study.Career LevelRequires 4 years of relevant experience.Aministrative AssistantJD#: JD00643Project Description:The School of Nursing requires an Administrative Assistant (III) to provide administrative support to the...

  • Administrative Assistant

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** - Monday-Friday 8:30 am-4:30 pm **Education Level** - Post-secondary education or equivalent experience - Office administration and financial management training **Career Level** - 5 years of experience in providing a full range of executive support to senior leader or administrator (preferably in a post-secondary educational setting) -...

  • Administrative Assistant

    3 weeks ago

    Hamilton, Canada Heddle Marine Service Inc Full time

    **Position Summary**: We are seeking a highly organized and detail-oriented Administrative Assistant to support our Procurement Department by providing administrative and clerical assistance. This role requires a proactive individual who can handle multiple tasks simultaneously and communicate effectively with various stakeholders. **Responsibilities**: -...

  • Administrative Assistant

    2 days ago

    Hamilton, Canada Miska Trailers Full time

    Miska Trailer Factory Position**:Administrative Assistant** Shift: Monday to Friday from 8:00 am to 5:00 pm AND / OR Tuesday, Thursday, Friday from 8 am to 5pm, Wednesday from 8 am to 7 pm, and Saturday from 8 am to 3 pm Administrative Department - shifts may vary Monday to Saturday Are you looking to work in a well-established organization that is a...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant as well as Hostesses/Reception Desk Attendee for their New Home Builder Sales Office in Hamilton (specifically Mount Hope and Cambridge). - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team...

  • Administrative Assistant

    2 days ago

    Hamilton, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant as well as Hostesses/Reception Desk Attendee for their New Home Builder Sales Office in Hamilton (specifically Mount Hope and Cambridge). - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team...

  • Administrative Assistant

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Administrative Assistant** **Faculty of Health Sciences - Faculty Secretariat** McMaster University's Faculty of Health Sciences (FHS) is unique as the only Canadian university that combines, in one Faculty, schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, bachelor of health sciences,...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada McMaster University Full time

    Schedule Monday-Friday 8:30 am4:30 pmEducation Level Postsecondary education or equivalent experience Office administration and financial management trainingCareer Level 5 years of experience in providing a full range of executive support to senior leader or administrator (preferably in a postsecondary educational setting) Project management Financial...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday-Friday 8:30-4:30, 35 hours/weekEducation Level2 year Community College diploma in Office Administration or related field of studyCareer LevelRequires 5 years of relevant experience, including one year of supervisory experienceShould the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada Hamilton Diocese Full time

    Administrative Assistant - Chancery OfficeAbout the Job:The Roman Catholic Diocese of Hamilton, established in 1856, is the second largest diocese in English speaking Canada and serves the needs of more than 626,000 Roman Catholics, throughout Southwestern Ontario. Reporting to the Chancellor's Office, the Chancery Office in Hamilton is looking for a...

  • Administrative Assistant

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    At McMaster our purpose is the discovery, communication, and preservation of knowledge. Ranked as one of the world’s top 75 universities, McMaster University is known for teaching and research excellence and our research strength is one of our most prized assets. We’re home to some of the best minds and laboratories in the country, with research income...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Ontario Bariatric Network Full time

    Administrator, Medical and Surgical Programs. The position is a full-time position and on site. **Duties include**: - Providing support to the team - Preparing meeting material - Assisting with preparation of educational, research or program material - Assist with budget preparation - Assist with the accreditation process - Manage website updates - Minute...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon to Fri 830-430 **Education Level** Post Secondary Education in Administration or Human Resources **Career Level** 3 to 5 years of experience **Hourly Rate** Band G Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Consumer Insolvency team as an Administrative Assistant. This diverse team of professionals assists Canadians...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    At McMaster our purpose is the discovery, communication, and preservation of knowledge. Ranked as one of the world's top 75 universities, McMaster University is known for teaching and research excellence and our research strength is one of our most prized assets. We're home to some of the best minds and laboratories in the country, with research income and...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday-Friday 8:30-4:30, 35 hours/weekEducation Level2 year Community college diploma in Office Administration or related field of study.Career LevelRequires 4 years of relevant experience.Administrative Assistant (III)JD00643Unit/Project Description: The Undergraduate Medical Education (UGME) Program is a three-year, multi-campus program. The...

  • Administrative Assistant

    1 week ago

    Hamilton, Canada Bayshore HealthCare Full time

    Are you a master multi-tasker with excellent communication skills and an upbeat attitude? Then this may be the role for you! The Administrative Assistant, under the direction of the Branch Manager, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as...

  • Administrative Assistant and Clinical Assistant

    7 days ago

    Hamilton, Canada Locke Street Minor Foot Surgery & Orthotics Full time

    Job Overview We are seeking a highly organized and detail-oriented Administrative & Clinical Assistant to join our team. As an Administrative & Clinical Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your primary responsibilities will include providing administrative support, managing front desk operations, and...

  • Administrative Assistant

    5 hours ago

    Hamilton, Canada Mnp Llp Full time

    St. Catharines Insolvency 395 Ontario Street St. Catharines, ON L2N7N6, CAN St. Catharines Insolvency 395 Ontario Street St. Catharines, ON L2N7N6, CAN Stoney Creek - Hmltn East 800 Queenston Road Stoney Creek, ON L8G1A7, CAN Stoney Creek - Hmltn East 800 Queenston Road Stoney Creek, ON L8G1A7, CAN ...

  • Administrative Assistant

    2 days ago

    Hamilton, Canada Mnp Llp Full time

    St. Catharines Insolvency 395 Ontario Street St. Catharines, ON L2N7N6, CAN St. Catharines Insolvency 395 Ontario Street St. Catharines, ON L2N7N6, CAN Stoney Creek - Hmltn East 800 Queenston Road Stoney Creek, ON L8G1A7, CAN Stoney Creek - Hmltn East 800 Queenston Road Stoney Creek, ON L8G1A7, CAN ...