Administrative Assistant

2 months ago


Hamilton, Canada Air Liquide Full time

**About Us**
A world leader in gases, technologies and services for Industry and Health.
Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders.
Join us for a stimulating experience

**How will you CONTRIBUTE and GROW?**
The _**Administrative Assistant**_ will perform general and administrative support for the Hamilton location.

**Responsibilities**:

- General and administrative functions
- Work safely; promote safety within organization
- Manage calendars; schedule appointments; organize meetings/events for group
- Manage office supplies, mail, phone coverage and other general administrative duties
- Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc)
- Conference preparation, activity management, and onsite direction
- Prepare/process expense reports
- Process purchase orders, requisitions, ACEs online; set up vendors in Oracle
- Professional appearance/attitude
- Maintain office files/records
- Prepare agendas/coordinate travel arrangements for visitors
- Maintain strict confidentiality at all times
- Professionally interact with business contacts both inside and outside of company
- Financial/analyst functions
- Assist with budget process; review/analyze monthly expenses
- Knowledge of Air Liquide purchasing and accounting systems
- Analyze data
- Drive a project through to completion
- Knowledge of organization, policy, procedures and personnel in order to operate with a great deal of latitude for independent judgment on routine issues
- Prepare internal and customer biographies for meeting preparation
- Prepare expense reports

**__________**
**Are you a MATCH?**
**General Requirements**:

- **Business Degree preferred**:

- **Event Planning Experience required**:

- **3+ years experience in administrative positions**:

- **Light Travel required for Customer Events (March)**:

- **Good communication/interpersonal skills; ability to interface with customers**:

- **Ability to type 60 wpm minimum; take shorthand**:

- **Strong written/oral communication skills**:

- **Attentive to details/accuracy is very important**:

- **Demonstrates tact and integrity when contacting internal and external customers**:

- **Make decisions about work priorities to effectively and efficiently manage workload**:

- **Handle many tasks at once**:

- **Excellent verbal/written communication skills**:

- **Theoretical/practical business knowledge**:

- **Function in a team environment**:

- **Proficiency in use of office automation tools; Google Suite**:

- **Thorough knowledge of Oracle (Purchasing)**

**Our Differences make our Performance**
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

**Job Types**: Full-time, Permanent

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Administrative experience: 4 years (required)
- Event Planning: 4 years (required)
- Customer service: 4 years (required)



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