Administrative Assistant

2 weeks ago


Whitehorse, Canada Flatiron Construction Corp Full time

Overview:
As the Administrative Assistant, you will provide administrative support with data entry, employee inquiries and office coordination for the Erik Nielsen Whitehorse International Airport project. This project includes reconstruction of the runway, new construction of taxiways, drainage improvements and new electrical guidance devices. These scopes of work incorporate modern design elements and advanced technology to streamline air traffic flow, addressing the current and future needs of the airport, its passengers, stakeholders and boosting the local economy.

What you will be doing:

- Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
- Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
- Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
- Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
- Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
- Perform additional assignments per management’s direction.
- Coordinates asset distribution and tracking for assigned employee group or project.
- Maintains company and business contact information, seating and event calendar documents.
- Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
- Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
- Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
- Orders office supplies, stationary and staff business cards, as directed by manager.
- Maintains knowledge of Company’s values and strategic plan.
- Support published corporate policies.

What we are looking for:

- High School Diploma or GED required.
- Administrative or clerical experience preferred.
- Experience using MS Office Suite, including Word and Excel preferred.
- Knowledge of computer and MS Office Suite required.
- Friendly disposition and customer service attitude required.
- Able to multi-task and self-prioritize required.

Why work for us:
Some of the benefits you may be eligible for as a Flatiron employee are:

- Comprehensive compensation package and paid time off program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.



  • Whitehorse, Canada Cabinet Offices Full time

    Administrative Assistant**Cabinet Offices** - Whitehorse, YT - Full TimeAdministration And Clerical **Duration** - Permanent**Job Level** - AssistantThe Cabinet Offices are hiring an Administrative Assistant to work with Ministers and Senior staff. Do you like working in a fast paced environment, have strong computer skills and are an excellent...


  • Whitehorse, Canada Capital Helicopters Full time

    Administrative Assistant**Capital Helicopters** - Whitehorse, YT - Full Time- Compensation: $25 Hourly- Health & Dental Coverage In Effect following 3 months employmentAdministration And Clerical **Duration** - To be Determined**Closing Date** - 31 March 2023**Job Level** - Assistant**Intended job posting audience**Capital Helicopters (1995) Inc. is looking...


  • Whitehorse, Canada Yukon Full time

    Essential Qualifications : To be considered for this candidate registry, you will ideally have: AR05 to AR07: Recent experience performing a range of administrative support functions, including but not limited to: coordinating travel, scheduling, file management, processing financial transactions, and supporting internal and external clients. AR08...


  • Whitehorse, Canada City of Whitehorse Full time

    Job Summary: The incumbent provides front line customer service support and performs general administrative duties. Duties and Responsibilities: 1. Perform administrative support including: Providing front line customer service support; Receiving incoming calls; Preparing correspondence including letters and reports; Scheduling...


  • Whitehorse, Canada 536788 Yukon Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Direct and control daily operations - Open and distribute mail and other materials - Establish and implement policies and procedures - Schedule and confirm appointments - Manage training and development strategies - Answer telephone and relay telephone...


  • Whitehorse, Canada 839466 Yukon Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 3 years to less than 5 yearsTasksAnswer telephone and relay telephone calls and messagesOrder office supplies and maintain inventorySet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entryPerform...


  • Whitehorse, Canada 839466 Yukon Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksAnswer telephone and relay telephone calls and messagesOrder office supplies and maintain inventorySet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entryPerform basic bookkeeping...


  • Whitehorse, Canada Yukon Full time

    Essential Qualifications : clearly illustrating how you meet each of the following qualifications – specifically, how your work experiences and related duties align with the essential qualifications listed below. Note that selection for further consideration will Post-secondary course work and/or diploma in Office Administration, Business...


  • Whitehorse, Canada 536788 Yukon Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksDirect and control daily operations Open and distribute mail and other materialsEstablish and implement policies and proceduresSchedule and confirm appointmentsManage training and development strategiesAnswer telephone and relay telephone calls and...


  • Whitehorse, Canada 536788 Yukon Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksDirect and control daily operations Open and distribute mail and other materialsEstablish and implement policies and proceduresSchedule and confirm appointmentsManage training and development strategiesAnswer telephone and relay telephone calls and messagesAnswer electronic...


  • Whitehorse, Canada NORTHERN LIGHTS CULTURE AND MEDIA Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryOversee payroll...


  • Whitehorse, Canada NORTHERN LIGHTS CULTURE AND MEDIA Full time

    Education: Expérience: EducationCollege/CEGEPTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryOversee payroll administrationArrange travel,...


  • Whitehorse, Canada Yukon Full time

    Essential Qualifications how you meet the qualifications listed below – specifically – how your work experiences and related duties align with these essential qualifications. Note that selection for further consideration will you provide in your resume, including the use of YG’s “month/year – month/year” formatting standard. Experience...


  • Whitehorse, Canada Yukon Full time

    Essential Qualifications how you meet the qualifications listed below – specifically – how your work experiences and related duties align with these essential qualifications. Note that selection for further consideration will you provide in your resume, including the use of YG’s “month/year – month/year” formatting standard. Experience...


  • Whitehorse, Canada Borealis Fuels & Logistics Full time

    **Organization Information**: Borealis Fuels & Logistics is an international company that distributes and sells propane (LPG) for domestic energy consumption. Borealis is one of North America's fastest-growing propane companies. Borealis’s customers are residential, commercial, and industrial consumers. Borealis works with domestic propane producers to...

  • Virtual Assistant

    2 days ago


    Whitehorse, Canada Earthrise Building Services Full time

    Description Company: Earthrise Building Services Inc. Earthrise is a fast-growing startup located in Whitehorse Yukon. We looking for someone to lend a hand with the administrative aspects of our company. Earthrise is on a mission to help cut the carbon out of homes in the Canadian North by providing folks with comprehensive energy retrofit support...


  • Whitehorse, YT, Canada Government of Yukon Full time

    Government of Yukon - Health & Social Services - Deputy Minister's Office Permanent Full/Part Time Full-time Standard Hours Bi-weekly Saturday/Sunday This initiative is in support of Yukon government’s goal for a representative public service. Note: Candidates who have certified in the Government of Yukon Administrative Assistant Pool at the...


  • Whitehorse, Canada T & D INVESTMENTS CORP. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...


  • Whitehorse, Canada ALX Exploration Services Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...


  • Whitehorse, Canada ALX Exploration Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...