Operations Coordinator

6 months ago

Kelowna, Canada Traine Construction and Development Full time

Do you want to be part of a team that makes a difference by building amazing rental communities across Canada? A high performing team that focuses on learning and development and giving back to local communities? Consider joining our dynamic team at Traine Construction & Development and Mainline Living Property Management

We are currently seeking a highly skilled and motivated Operations Coordinator to join our exciting organization As a key member of our team, you will report directly to the Director of People and Culture, ensuring the smooth and efficient functioning of daily operations within our organization. This position is responsible for a diverse range of tasks, from overseeing logístical operations to facilitating communication and coordination among various departments. This role will serve as a central point of contact for internal and external stakeholders, providing timely support and solutions to operational challenges.

This is a temporary role covering an anticipated 1-year absence, with the possibility of extension or becoming permanent.

**Key Responsibilities**

Corporate Operations
- Oversee the annual renewal, management, and organization of business licenses and permits for Traine & Mainline Living Head Offices and all community properties and site buildings.
- Manage insurance, registration, and maintenance for corporate properties.
- Manage corporate travel and staff accommodations, while utilizing partners and discounts.
- Manage SWAG planning, procurement, storage, and shipping to enhance brand visibility and employee engagement.
- Be the point of contact for building-related questions, managing communication and resolving emergency needs.
- Back up support for office administrator and reception.

IT
- Be the main point of contact for software purchases and tracking.
- Manage the phone system, Zoom Phone, by handling tasks like adding/removing users, maintaining the queue database, and generating reports when needed.
- SharePoint administration coordination including file management, changes and access permissions.
- IT equipment tracking, movement, provision, and setup in partnership with fractional IT management.
- Level 1 IT helpdesk trouble shooting, support and triage for employees.

Facilities
- Manage and track various assets like office equipment, furniture, leases and licenses, and keep storage spaces well-organized.
- Support head office EH&S needs, prioritizing staff well-being and safety.
- Plan and coordinate facilities projects including office space changes, upgrades and moves.
- Regularly audit Traine facilities, coordinate upgrades and procurements, and work closely with landlords like Stober to ensure routine maintenance and high operational standards.

**Qualifications and Experience**
- High school diploma, GED or other equivalent
- Proven experience as Operations Coordinator or blended IT role
- Experience coordinating operational projects
- Experience in network management and help desk support is an advantage
- Ability to troubleshoot and repair issues
- Strong communication and interpersonal skills
- Attention to detail
- Excellent organizational and coordination abilities
- IT Certification (CompTIA Network+, CompTIA Security+ etc.) is an asset
- Must be capable of lifting and moving IT equipment, including setting up workstations and boardroom communications.

In return for your hard work and dedication, you will be rewarded with a very competitive salary (based on experience) and a full range of benefits, including:

- Robust performance bonus program
- Investment opportunities in real estate projects
- Shared win bonuses during each project
- Ranked top 10% Health and Dental plan in Canada
- Ranked top 5% Health and Dental plan in the construction industry
- Professional Development and ongoing training
- Opportunities to be involved in life changing charitable projects
- Long term employment

By joining our team, you'll find yourself working amongst a group of friendly, team-oriented individuals who strive to deliver exceptional results

Traine Construction and Development has been in business for over 20 years; based in Kelowna, BC and working throughout Canada on multi-family residential construction projects for our property management division, Mainline Living, to operate. We create communities that residents are proud to live in and we are proud to operate. From Ontario to British Columbia, Traine prides itself on building excellent multi-family communities and great careers By joining our team, you'll find yourself working amongst a group of friendly, team-oriented individuals who strive to deliver exceptional results.

Salary Range: $60,000 - $70,000

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