Administrative Assistant
3 weeks ago
SOMMAIRE_
L’adjoint(e) administratif(ve) fournit du soutien et de l’aide au vice-président, Exploitation et gestion des actifs, de même qu’au vice-président, Marketing et développement des affaires. Il/elle collabore de près avec l’adjointe de direction pour assurer la planification, la communication et l’exécution harmonieuse des tâches.
- RESPONSABILITÉS_
- Communication et coordination:
- Organiser les réunions du groupe.
- Effectuer des suivis auprès des équipes pour s’assurer de recevoir les rapports mensuels complétés.
- Effectuer la prise de notes durant les réunions.
- Coordonner les activités de formation.
- Fournir du soutien dans la gestion des boîtes courriel des supérieurs immédiats.
- Fournir du soutien lors de l’accueil de visiteurs ou de nouveaux employés.
- Rédiger des notes de service, des présentations ou autres outils de communication.
- Collaborer avec l’adjointe de direction sur différents projets et tâches.
- Soutien administratif:
- Préparer les notes de frais et traiter les factures de fournisseurs.
- Effectuer la gestion des calendriers, rendez-vous et voyages des supérieurs immédiats.
- Assurer la gestion de la documentation à soumettre.
- Répondre aux requêtes pour l'impression et la numérisation de documents, ainsi que la création de notes de service et de présentations.
- Coordonner le processus lié aux demandes d'approbation des dépenses (« _Request for Appropriation _»).
- Assurer l'approvisionnement en fournitures et en équipement lorsque nécessaire.
- Au besoin, fournir du soutien administratif pour des initiatives majeures, telles que le dépôt de projets dans le cadre d'appels d'offres liés au développement des affaires, et autres processus administratifs clés.
- Toute autre tâche connexe.
- Relations avec les propriétaires terriens:
- Être le contact de première ligne: recevoir et traiter les appels.
- Paiements annuels et lettres: assurer la gestion de la banque de données et la mise à jour des listes de propriétaires terriens au Québec, en collaboration avec le service de la Conformité; et assurer l’envoi des lettres et des paiements annuels.
- Organiser les événements annuels d'appréciation de nos partenaires et fournir du soutien dans le cadre d'autres événements annuels.
- Logistique et organisation:
- Soutien en SST auprès de nos sites d'exploitation: tenir les données à jour.
- Statistiques mensuelles: Colliger et entrer les données dans le système.
- Gestion des contacts:
- Cartes des fêtes: mettre en place et tenir à jour des listes d'envoi pour l'ensemble de l'équipe.
- Listes de distribution Outlook: assurer la mise à jour des listes de distribution lors de changements au sein de l'équipe.
- COMPÉTENCES ET HABILETÉS_
- Habiletés organisationnelles:
- Gestion de taches efficace sous pression, capacité à établir les priorités.
- Habiletés dans la création et la gestion de systèmes de classement efficaces.
- Communication:
- Excellentes aptitudes pour la communication orale et écrite, en français et en anglais, afin de communiquer efficacement avec les membres de l'équipe, les clients et les visiteurs.
- Aptitudes techniques:
- Bonne connaissance des logiciels de la suite Microsoft Office (PowerPoint, Excel, Word, etc.).
- Facilité d'adaptation et assimilation rapide de nouvelles technologies.
- Autonomie et collaboration:
- Aptitudes pour le travail d'équipe et capacité à travailler de façon autonome.
- FORMATION ET EXIGENCES_
- Diplôme collégial.
- De 2 à 5 ans d'expérience dans un poste similaire.
- Bilinguisme, français et anglais, à l'oral et à l'écrit.
- Orthographe et grammaire impeccables.
- Prise de notes efficace.
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