Billing and Administrative Assistant

4 days ago


Canada, CA Tall Tree Integrated Health CA Full time

About the job

About us:


At Tall Tree, you’ll join an award-winning clinic focused on exceptional integrated healthcare. We’re a diverse team that is endlessly nerdy— we love learning, teaching, and keeping up to date with the latest research. We’re the most multidisciplinary and comprehensive team in private healthcare in BC; we put each client at the center of this with our goal to match everyone with the right clinician or team of clinicians. We take pride in our passionate clinicians, inspiring and uplifting facilities, high-quality health services, and exceptional customer service. We’re committed to delivering healthcare in the best possible way— and we have a singular culture of respect, warmth, curiosity and enthusiasm that makes being a part of the Tall Tree team something to be truly proud of.


About the role:


As a Billing and Administrative Assistant at Tall Tree, you’ll play a key role in supporting our mission to deliver high-quality programs and services through seamless billing and revenue operations. In this role, you’ll take ownership of generating and processing invoices, maintaining accurate billing records, and ensuring timely payments. Your attention to detail and ability to manage financial documentation with precision will directly contribute to the financial health and operational success of our organization.


Beyond day-to-day tasks, you’ll collaborate with internal teams to streamline processes, resolve payment inquiries, and uphold the highest standards of accuracy and efficiency. Your role will involve effective communication and proactive problem-solving, ensuring that our billing operations align with Tall Tree’s commitment to excellence.


This role is ideal for a detail-oriented professional who thrives in a dynamic environment and is passionate about maintaining the financial and administrative systems that support a well-oiled team and organization.


This is a role with flexibility to work remotely, as well as have flexibility around work hours.


As a Billing and Administrative Assistant at Tall Tree, you will:


  • Manage invoicing & Accounts Receivables: Following up and chasing outstanding payments for patients and funders to maintain Accounts Receivables within acceptable ranges, communicating with admin teams on the status of their funding approvals as required.
  • Tackle invoice preparation and distribution. You’ll own Submitting extended health claims to private insurers and third-party funders, such as Pacific Blue Cross, Canada Life, ICBC and WSBC in a timely manner. This will include payment application.
  • Project and task coordination: You’ll take an active role in executing and managing administrative projects, ensuring tasks are completed on time by tracking progress, providing updates, and driving initiatives forward.
  • Tackle administrative tasks and responsibilities: You’ll handle a variety of duties, including managing report submissions, organizing and maintaining files, uploading documents, and sending faxes, along with other tasks as assigned.

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