Administrative Assistant
7 months ago
PURPOSE
The Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function-specific support activities are carried out in a time and consistent manner to enable the function or department to achieve its respective business goals and objectives.
DUTIES AND RESPONSIBILITIES
**1. **General Clerical Duties and Administration**
Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, maintaining required stationery levels for the department; handles inquiries from and coordinates work with other functions and parties within or outside of the organization.
**2. **Documentation & Knowledge Management**
Creates, proof-reads, formats and distributes various business correspondence, formal documentation and spreadsheets; sets-up and maintains systems for department documentation and catalogues all department specific reporting and knowledge; may be required to update web-sites and other virtual portals; performs data search in open or exclusive sources and organizes/catalogues data for easier access and use; prepare PowerPoint presentations and marketing materials, as required; maintains extensive mailing and distribution lists to support functional communication; initiates document archiving and retrieval, as required.
**3. **Data & Platform Maintenance**
Performs various data input activities with the use of company’s systems, platforms and software specific to the function to ensure that data integrity is maintained and company’s policies and procedures for such activities are adhered to (e.g. lease documentation, insurance certificates, time reporting etc.); maintains various tracking systems for the department, as required.
**4. **Financial**
Performs coding of invoices, prepares Purchase Orders and liaises with Accounts Payables, where required, to ensure that payments are entered in the system in accordance with the company’s guidelines and processed timely to avoid financial penalties; may manage and reconcile impress account(s) and may be responsible for the petty cash, where applicable, as well as bank deposits for the department or office; prepares expense reports for team members, as required.
**5. **Travel Coordination and Time Management**
Prepares various arrangements and associated reporting including scheduling of appointments and meetings, travel arrangements, event organization and coordination to ensure that internal coordination between functions is timely and effective.
Any other job related duties and/or projects that may be assigned.
MINIMUM REQUIREMENTS
**Skills, Knowledge, Experience and Education**
- Excellent command of the English language with particular attention to grammar and spelling
- Intermediate to advanced practical knowledge of MS Office Applications
- Solid knowledge of Adobe Acrobat
**Core Competencies**
- Excellent interpersonal skills
- Strong communication skills both verbal and written
- Strong time management and organizational skills
- Ability to prioritize and maintain focus
- Ability to adapt to changing plans and priorities
- Ability to work independently
- Ability to handle confidential information
- Result
- and service oriented
- Proven proofreading skills
- Attention to detail
Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns - and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.
-
Administrative Assistant
3 weeks ago
Canada Sony Music Entertainment ca Full timeAbout Sony Music EntertainmentAt Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.Today, we work in more...
-
Administrative Assistant
3 weeks ago
Canada Sony Music Entertainment ca Full timeAbout Sony Music EntertainmentAt Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.Today, we work in more...
-
Administrative Assistant
3 weeks ago
Canada, CA Sony Music Entertainment ca Full timeAbout Sony Music EntertainmentAt Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.Today, we work in more...
-
Administrative Assistant
2 weeks ago
Canada, CA Applicantz ca Full timeAbout the jobRemote RoleOur large, Fortune Technology client is ranked as one of the best companies to work with, in the world. The client fosters progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty,...
-
Billing and Administrative Assistant
2 weeks ago
Canada, CA Tall Tree Integrated Health CA Full timeAbout the jobAbout us:At Tall Tree, you’ll join an award-winning clinic focused on exceptional integrated healthcare. We’re a diverse team that is endlessly nerdy— we love learning, teaching, and keeping up to date with the latest research. We’re the most multidisciplinary and comprehensive team in private healthcare in BC; we put each client at the...
-
Administrative Assistant
1 month ago
Canada Creek TightWire Full timeTightWire is looking for a dedicated Administrative Assistant to support our growing team. In this role, you will be responsible for a range of administrative duties that help keep our operations running smoothly. You will be the first point of contact for our clients and employees, and your professionalism and attention to detail will be key in creating a...
-
Administrative Assistant
3 weeks ago
Canada Ministry of Health Inc. Full timeAre you an administrative professional who is looking to showcase your skills in a dynamic role? Come join our team where you will deliver high-level client service and administrative support services to the Director, Managers and staff in the Emergency Health Program Management and Delivery Branch of the Ministry of Health. Responsibilities:provide...
-
Administrative Assistant
3 weeks ago
Canada Ministry of Health Inc. Full timeAre you an administrative professional who is looking to showcase your skills in a dynamic role? Come join our team where you will deliver high-level client service and administrative support services to the Director, Managers and staff in the Emergency Health Program Management and Delivery Branch of the Ministry of Health. Responsibilities:provide...
-
Administrative Assistant
3 weeks ago
Canada Ministry of Health Inc. Full timeAre you an administrative professional who is looking to showcase your skills in a dynamic role? Come join our team where you will deliver high-level client service and administrative support services to the Director, Managers and staff in the Emergency Health Program Management and Delivery Branch of the Ministry of Health. Responsibilities:provide...
-
Administrative Assistant
3 weeks ago
Canada, CA Ministry of Health Inc. Full timeAre you an administrative professional who is looking to showcase your skills in a dynamic role? Come join our team where you will deliver high-level client service and administrative support services to the Director, Managers and staff in the Emergency Health Program Management and Delivery Branch of the Ministry of Health. Responsibilities:provide...
-
Administrative Assistant
6 months ago
Canada Mackenzie County Full time**Employment Opportunity** **ADMINISTRATIVE ASSISTANT **primary location for this position will be in La Crete, however, the individual may be required to work in other areas of the municipality as per operational requirements. This is a full-time unionized position with a 40 hour work week (8 hours per day) Monday to Friday. **Reporting to the Manager of...
-
Administrative Coordinator
2 weeks ago
Canada, CA Olsen Consulting CA Full timeAbout the jobOlsen Consulting is a fast-growing consulting firm specializing in providing advanced technology solutions to the construction industry. We pride ourselves on our team-oriented, innovative environment, where we work cross-functionally to deliver results for our clients. We’re looking for a Administrative Coordinator to support both marketing...
-
Admin Assistant
8 months ago
Canada kwarma health care Full time**Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain...
-
Administrative Coordinator
2 weeks ago
Canada Advapay Full timeJob DescriptionWe are seeking a highly organized and proactive Administrative Assistant to join our team at Advapay Canada.About Advapay CanadaAdvapay Canada is a leading provider of FinTech solutions, helping companies navigate the complexities of MSB and PSP registration with FINTRAC and the Bank of Canada. Our expert team provides consulting services,...
-
Administration Technician
7 months ago
Canada LCI Education Full timeTemporary full-time position for one year As an administrative technician, you are responsible for carrying out various technical work of an administrative nature for the direction of studies and mainly for academic administrative support, particularly in areas related to the management of financial and material resources and school organization. You can...
-
Travel Assistant
7 months ago
Canada RecrutXL Full time**Job Title: Travel Assitant** **Company**:RecrutXL **Location:Montreal,**Quebec** *** **Salary Range: $22.00 - $24.00 per hour** **About Us**:RecrutXL is global leader in workforce solutions, and we are currently seeking enthusiastic individuals to join our team as Travel Assistants in **Montreal**. This is an entry-level position with no specific...
-
Project Assistant
2 weeks ago
Canada, CA Pinchin CA Full timeAbout the jobBritish Columbia Today is the day to boost your career! Pinchin is seeking a Project Assistant to join our team to assist in project management and coordination. The Project Assistant can reside anywhere in British Columbia.As a Project Assistant you will report directly to a Project Manager. You will play a pivotal role on our team by providing...
-
Receveur comptable
2 weeks ago
Canada Impotlex Inc Full timeImpotlex Inc, une société de services professionnels axée sur l'immobilier, est à la recherche d'un Receveur comptable / Assistant(e) administratif(ve) motivé(e) pour gérer les dossiers financiers et aider à diverses tâches administratives.Rôle du posteLe/la titulaire du poste s'occupera des tâches liées à plusieurs compagnies au sein de...
-
Virtual Assistant
2 weeks ago
Canada Energy & Finance Institute Full timeLocation: RemoteAbout Us:Energy & Finance Institute is a fast-growing company specializing in developing state-of-the-art learning courses and market research. As we continue to expand, we are seeking a dedicated Virtual Assistant.Key Responsibilities:Project Management: Coordination with clients, stakeholders, and other team members.Developing Learning...
-
Virtual Assistant
2 weeks ago
Canada Energy & Finance Institute Full timeLocation: Remote About Us: Energy & Finance Institute is a fast-growing company specializing in developing state-of-the-art learning courses and market research. As we continue to expand, we are seeking a dedicated Virtual Assistant. Key Responsibilities: Project Management: Coordination with clients, stakeholders, and other team members. Developing...