Office Manager

5 months ago


Vancouver, Canada CoCalibrate Real Estate Solutions Full time

A Real Estate Public Relations Firm is looking for a proactive and highly organized Office and Project Manager to provide professional support to our Firm's Principal, Directors, and Project Managers. This individual will play a crucial role in coordinating ongoing public consultation projects and daily operations, ensuring smooth project execution and efficient office management.

**Compensation**:
$50,000 - $65,000+ yearly DOE

**Responsibilities**:

- Organize all aspects of the day-to-day office including managing office supplies and organizing equipment maintenance and repair
- Greets clients and visitors in person and on the phone
- Implements and communicates office policies
- Oversee calendar, travel, itineraries, and communication for the Principal
- Prepares and schedules meetings, events, and company activities
- Managing appointments and meetings for the Principal
- Ensuring office technology is efficient and up-to-date
- Organize communication for the Principal from both internal and external requests
- Prioritize conflicting schedules and manage timelines with efficiency and effective planning
- Ensure high-level assistance for the Firm's Principal, Directors, and Project Managers on multiple projects involving stakeholders, media, and development firms
- Take minutes and disseminate information to the team
- Proofread reports and documents as required
- Research media, historical data, community sponsorships, and developmental approval or rejections of multiple project initiatives
- Ensure database and records for both internal and external parties are up to date
- Act in an administrative support role for multiple members of the team and office as a whole
- Attend industry events, open houses, and public events when needed

**Qualifications**:

- Advanced research capabilities
- Methodical planning and attention to detail
- C-Level executive assistant experience
- Expert in Microsoft Outlook, Word, Excel, and PowerPoint
- Strong time management and problem-solving abilities
- Excellent communicator both verbal and written with experience in editing, preparing drafts, minutes, and agendas
- Naturally personable with a “can-do” attitude to bring to the team
- An understanding of real estate and development

**About Company**
An innovative solutions provider dedicated to matching top Executive Assistants with top producing Real Estate professionals.


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