Reception/administrative Assistant

1 week ago


Vaughan, Canada Bartholomew Bakery Full time

**job Title**:Administrative Assistant (Bakery)**

We are seeking a highly organized and detail-oriented Administrative Assistant to join our bakery team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our bakery by managing various administrative tasks. If you have exceptional organizational skills and a passion for maintaining efficient systems, we invite you to apply.

**Responsibilities**:

- Create and maintain a calendar to track upcoming catering orders and ensure timely preparation.
- Schedule employees' shifts and manage the monthly schedule in Excel, taking into account availability and requested time off.
- Input payroll data into QBO (QuickBooks Online) on the 15th and last day of every month, ensuring accuracy and timeliness.
- Generate and send invoices for wholesale accounts once a month, using provided numbers.
- Process payments for WSIB (Workplace Safety and Insurance Board) and Source Deductions as per the specified schedules.
- Organize receipts on a weekly basis using blue sheets and folders for easy reference.
- Coordinate and schedule meetings for staff and shareholders, ensuring everyone is informed and prepared.
- Record and prepare minutes for weekly meetings with shareholders and monthly meetings with employees.
- Respond to Google reviews promptly, addressing customer feedback and maintaining a positive online presence.
- Update the bakery's website and Square platform as needed, ensuring accurate information and seamless operations.
- Develop and maintain a record-keeping system for sales transactions, inventory levels, supplier details, and other relevant data.
- Monitor stock levels, place orders with suppliers, and track ingredient and supply costs for effective inventory control.
- Record expenses in Excel, breaking them down by supplier and maintaining separate sheets for each account, along with a master sheet.

**Requirements**:

- Prior experience in administrative or office management roles is preferred.
- Excellent organizational skills with the ability to handle multiple tasks and prioritize effectively.
- Strong attention to detail and accuracy in record-keeping and data management.
- Proficiency in using Gmail, Excel, and QuickBooks Online (QBO).
- Effective communication skills, both written and verbal.
- Proactive and self-motivated with the ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Knowledge of the bakery industry or experience in a similar environment is a plus.

**Job Type**: Part-time
Part-time hours: 15 - 20 per week

**Salary**: $18.50-$21.00 per hour

**Benefits**:

- Discounted or free food
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience (preferred)
- Front desk (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person



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