Current jobs related to Administrative Assistant - Vaughan - Toronto and Region Conservation Authority (TRCA)

  • Sales Support Coordinator

    1 month ago

    Vaughan, Canada The Administrative Alliance Full time

    **About Us**:The Administrative Alliance is a division of The Mason Group. We are a team of recruitment experts with over 60 years of combined experience and are skilled at matching administrative professionals with their career goals. Seeking a bright and dynamic Coordinator to support the Business Development Team to work for one of our great clients...

  • Administrative Assistant

    4 months ago

    Vaughan, Canada Donya Dental Supply Incorporated Full time

    **Company description** Donya Dental Supply Incorporated operates in the administrative management and general management consulting services industry, the Company operates in the niche market as a provider of business management consultancy specializing in marketing advise and business strategy consulting services, market research, and data analysis to...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada B Fancy Laser Clinic Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at B Fancy Laser Clinic.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing schedules, coordinating travel arrangements,...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada B Fancy Laser Clinic Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at B Fancy Laser Clinic.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing schedules, coordinating travel arrangements,...

  • Administrative Assistant

    4 days ago

    Vaughan, Ontario, Canada B Fancy Laser Clinic Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at B Fancy Laser Clinic.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing schedules, coordinating travel arrangements,...

  • Administrative Assistant

    4 days ago

    Vaughan, Ontario, Canada B Fancy Laser Clinic Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at B Fancy Laser Clinic.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing schedules, coordinating travel arrangements,...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada Gallopeni Custom Flooring Ltd. Full time

    Job Title: Administrative AssistantGallopeni Custom Flooring Ltd. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada Gallopeni Custom Flooring Ltd. Full time

    Job Title: Administrative AssistantGallopeni Custom Flooring Ltd. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...

  • Administrative Assistant

    4 months ago

    Vaughan, Canada Ware Malcomb Full time

    Ware Malcomb is hiring an Administrative Assistant for our Vaughan office! The role of the Administrative Assistant is to provide support to the offices in the Canada Region for Ware Malcomb (Vaughan, Toronto, and Ottawa). Responsibilities include supporting the Region in day to day administrative activities. This includes scheduling meetings, events,...

  • Administrative Assistant

    3 months ago

    Vaughan, Canada Husky Heating & AC Full time

    Husky Heating and Air Conditioning is an Ontario based company providing quality heating, cooling and indoor air solutions to GTA customers. We are looking for an experienced Administrative Assistant to join our team to support our fast growing service operations division. We would like you to be able to work independently as well as in a team, have friendly...

  • Administrative Assistant

    15 hours ago

    Vaughan, Ontario, Canada A.J. Stone Company Ltd. Full time $48,000 - $58,000

    Job Title: Receptionist/Administrative AssistantA.J. Stone Company Ltd. is seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. As the first point of contact, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our office.Key...

  • Administrative Assistant

    1 day ago

    Vaughan, Ontario, Canada A.J. Stone Company Ltd. Full time $48,000 - $58,000

    Job Title: Receptionist/Administrative AssistantA.J. Stone Company Ltd. is seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. As the first point of contact, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our office.Key...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada visaforyou inc Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Visaforyou Inc. The successful candidate will be responsible for providing administrative support to our staff and management team.Key Responsibilities:Provide administrative support to staff and management teamManage and maintain accurate records...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada visaforyou inc Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Visaforyou Inc. The successful candidate will be responsible for providing administrative support to our staff and management team.Key Responsibilities:Provide administrative support to staff and management teamManage and maintain accurate records...

  • Administrative Assistant

    5 days ago

    Vaughan, Ontario, Canada Multirim Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Multirim Inc.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including tasks such as answering phone calls, responding to emails, and maintaining...

  • Administrative Assistant

    5 days ago

    Vaughan, Ontario, Canada Multirim Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Multirim Inc.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including tasks such as answering phone calls, responding to emails, and maintaining...

  • Administrative Assistant

    3 weeks ago

    Vaughan, Canada Robert Half Full time

    We are offering an opportunity for an Administrative Assistant in Concord, Ontario. This role is within the industry and requires the candidate to manage a variety of administrative tasks such as handling phone calls, booking appointments, and maintaining records. This role offers a long-term contract employment opportunity.Responsibilities:• Answering...

  • Administrative Assistant

    4 months ago

    Vaughan, Canada SmartCentres Full time

    **Job Title**: Administrative Assistant, Central **Reports To**: EVP, Portfolio Leader **Department**: Central Position Summary Provide administrative support with a high level of accuracy to the Business Units, including the coordination of the department’s administration activities. **Responsibilities**: - Support the EVP of Development, including...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada DaSilva and Associates Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at DaSilva and Associates Inc.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing schedules, coordinating...

  • Administrative Assistant

    3 days ago

    Vaughan, Ontario, Canada DaSilva and Associates Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at DaSilva and Associates Inc.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes managing schedules, coordinating...

Administrative Assistant

4 months ago

Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time

**Position Details**:
**Current Rate of Pay**: Min $ 31.79, to Max $ 34.47

**Employment type**: Permanent Full-Time

**Hours of work**: 35 hrs/week

**Work location**: RSC (9741 Canada Company Ave. Woodbridge, ON L4H 0A3)

**Division**: Restoration and Infrastructure

**Business unit**: Restoration and Resource Management

**Travel**: Yes, 20%

**Remote Work**: No

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.

**How you will contribute as part of the TRCA team**:
Reporting to the Senior Manager/Associate Director, the Administrative Assistant is responsible for providing a broad range of administrative and general office support to their designated team(s)/division. The Administrative Assistant exercises judgement and decision making to provide effective and efficient administrative services to their designated team(s)/division.
- Provide administrative support to the Senior Managers/Associate Directors which includes but is not limited to photocopying, minute taking, memo/documentation creation, committee support, presentation and report development and maintaining an effective filing system.
- Ensure the timely processing of accounts payable invoices, cheque requisitions, distribution of payments and the maintaining of program budgets and financial records.
- Collect and track data, research information, sort and distribute mail, process expense claims, schedule and organize meetings, and perform other administrative assignments as required.
- Coordinating, organizing and planning meetings.
- Provide procurement support to teams.
- On an ongoing basis, ensure team materials and documentation, including TRCA’s intranet and internet site, are up to date and reflective of current staffing and operations.
- Ensure teams Standard Operating Procedures are up to date and reflective of current operations.
- Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate.
- Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.
- Orders and maintains supplies, office equipment, publications, safety materials etc. for their designated team/division.
- Provides reception relief and support.
- Provides administrative assistance with staff time sheets.
- Other duties as assigned.

**What will you need to succeed**:

- Two (2) year College Certificate in office administration or combination of equivalent post-secondary education and experience.
- Valid class G Ontario driver’s license an asset.
- Two (2) to three (3) years of proven experience as an administrative assistant or office administrator.
- Effective organizational and time management skills.
- Strong interpersonal skills and demonstrated ability to work effectively, both independently and as a team member.
- Excellent verbal and written communication skills.
- Ability to work well under pressure.
- Demonstrated ability to interact effectively and courteously with all levels of staff and public contacts in a client service environment.
- Demonstrated ability to exercise discretion and judgment when handling confidential, sensitive and/or controversial information.
- Strong computer literacy aptitude in utilizing Microsoft Office Suite (Access, Excel, PowerPoint, Word), Adobe Acrobat, Lotus Notes, and the Internet.
- Knowledge of administrative, organizational/office practices, procedures and standards

**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.

While the Toronto and Region Conservat