Assistant Coordinator; Intramurals

3 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 Year**

The Assistant Coordinator; Intramurals is directly accountable to the Coordinator of Recreational Sports for the overall administration of all Athletics and Recreation intramural and community leagues. The incumbent will ensure that all Athletics and Recreation programs will adhere to the department and the Universities’ policies and procedures and will be highly motivated to promote holistic wellness and contribute to the vibrant student experience.

**Responsibilities**:
Program Management
- Provides management oversight for 10-18 intramural leagues per term and more than 16,000 participants each year
- Manages all intramural bookings and program registration through Fusion software
- Schedules league games for over 500 teams per term
- Routinely attends intramural games and recreational events
- Provides statistical reports of user activity and assists in the evaluation of the intramural program to guide program improvement
- Responsible for program records including accounts of staff; qualifications; a program manual with policies and operations; submitting and monitoring staff payroll information; files, and invoicing
- Support departmental events such as the Athletics and Recreation Open House and the Warrior Recreation Leadership Reception

Relationships/Partnerships
- Works collaboratively with the Coordinator of Recreational Sports regarding all aspects required to operate the day-to-day of the intramural program
- Works collaboratively with the Coordinator, Recreational Sports and the Coordinator, Business Operations in facility scheduling, program registration, and overall program collaboration where efficient delivery of services to multiple stakeholders is essential
- Supports the Building Coordinators, PAC and CIF & FH and facility staff related to the setup and execution of responsibilities around the arena, field house, gyms, meeting rooms and outdoor spaces
- Works closely with the Warrior Recreation team and other staff to contribute to the advancement of the Department’s goals regarding participation and engagement opportunities
- Provides front line customer service to all intramural participants
- Advocating for the importance of recreational programming into both the academic and wellness conversation
- Supporting and promoting the departmental message to student groups and other campus partners
- Foster relationships with members of the campus community to build and grow a sustainable intramural leagues program
- Provides front line customer service to both internal and external program registrants

Financial Management
- Collaborating with the Coordinator of Recreational Sports to develop and manage the annual operating budget for the intramural program of around $550k-$650k per year
- Responsible for complex student payroll due to the large student staff population (300+ per year) that reports to this position
- Work with the Coordinator of Recreational Sports towards achieving annual revenue goals and projections within a comprehensive student fee and pay-as-you-play model
- Assisting the Coordinator of Recreational Sports in providing accountability reports including transparent budget reporting to SSAC (Student Services Advisory Council) when required
- Accountable to meet all payroll timelines and expectations of central finance and administration

Leadership and Development
- Directly hires, supervises, conducts performance evaluations, manages payroll, facilitates conflict management, and provides leadership opportunities and mentoring to over 300 intramural staff members and a student program coordinator
- Providing leadership, guidance, program planning expertise to staff (including human resources management, facilities scheduling, program registration, policy development, etc.)
- Facilitating orientation and training sessions for league staff, officials, and scorekeepers
- Contributing to a comprehensive student-leadership model that provides strong leadership and mentorship, along with policies and procedures to guide and empower the students
- Accountable for the risk management and liability of the intramural program
- Ensuring commitment and adherence to operate according to the Warrior Athletics and Recreation department policies and procedures by all league members
- Identify and anticipate trends through research and an understanding of best practices
- Firmly committed to a high level of customer service and be committed to student leadership development as a top priority
- Provides all necessary information to instructional leaders and officials including registration lists, contact information and special needs

Supporting Holistic Wellness
- Supports the University of Waterloo’s commitment to the Okanagan Charter and the Wellness Collaborative’s priorities by providing supportive environments for physical activity, fostering
- community and a sense of belonging, generating a culture of well-being, and endorsing personal develo

  • Assistant Wellness Coordinator

    1 month ago

    Waterloo, Canada Schlegel Villages Full time

    Our **Village of University Gates **located in **Waterloo, Ontario** has an exciting opportunity for a **Permanent FULL-TIME Assistant Wellness Coordinator** to join the Village Leadership team. You can be you while being a part of our family. At Schlegel Villages we are redefining elder care through innovation, village design and culture change, but we...

  • Care Coordinator

    1 month ago

    Waterloo, Canada Home and Community Care Support Services Full time

    **Job Description**: **CARE COORDINATOR - Medical Assistance in Dying (MAiD) Team**: **REPORTS TO**: Patient Services Manager **LOCATION**: Home and Community Care Support Services Waterloo Wellington **OFFICE BASE**: Waterloo **STATUS**: Permanent, Full-Time **SCHEDULE**:7 hours/day, prescheduled Monday-Friday **UNION**:ONA **RATE**: $35.50 -...

  • Operations Coordinator

    1 month ago

    Waterloo, Canada Terracorp Management Inc Full time

    Do you pride yourself on providing superior customer service? Are you passionate about helping others and being a source for support? Our Operations Coordinator comprises both of these things, into one amazing role! We are currently looking for someone who loves people and has a strong organizational skillset. This role will be the go-to person for support...

  • Coordinator Store Operations

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 15 months.** The Coordinator, Store Operations & Events works with the Assistant Manager, Event & Resource Coordination to provide day-to-day supervision and training of casual staff, customer support and management and operation ofpoint of sale processes, ensuring cash control procedures are followed and ensuring the accuracy and...

  • Project Coordinator

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Waterloo Climate Institute brings together scientists and students to elevate and enhance the impact and excellence of innovative interdisciplinary research and education that empowers business, government and civil society to respond effectively to the climate crisis. University of Waterloo’s unique combination of strengths...

  • Scheduling Coordinator

    1 month ago

    Waterloo, Canada TeccWeb Full time

    **TeccWeb **is growing and looking for both part-time and full-time Epicor Consultants. TeccWeb is an Epicor Service Partner comprised of a team of experts in Epicor ERP, Information Technology, Database Development, Program Customization, SSRS, Crystal Reports, Business Re-engineering and Employee Training providing enterprise resource planning (ERP)...

  • Scheduling Coordinator

    4 weeks ago

    Waterloo, Canada TeccWeb Full time

    **Job** Description** TeccWeb is an Epicor Service Partner comprised of a team of experts in Epicor ERP, Information Technology, Database Development, Program Customization, SSRS, Crystal Reports, Business Re-engineering and Employee Training providing enterprise resource planning (ERP) solutions to mid-market companies around the world. Our experts come...

  • Bdc / Lot Coordinator

    1 month ago

    Waterloo, Canada Waterloo Honda Full time

    Waterloo Honda is one of the premier dealerships in Waterloo. We have built a reputation for our quality of customer service, transparency, honesty, and the value that we offer our clients every day. We are looking to add a BDC / Lot Coordinator to our growing team. You will be tasked with the following responsibilities: - Assist the Service Coordinator...

  • Payroll Coordinator

    1 month ago

    Waterloo, Canada Karis Disability Services Full time

    **Permanent, Full Time** **Payroll Coordinator** **40 hours/week** **Waterloo Office (In-Office 4x/week)** The Payroll Coordinator is responsible for carefully and accurately processing employee information and remuneration through the Human Resources Information System (HRIS)/Payroll Software on a timely basis in adherence with federal and provincial...

  • Advancement Coordinator

    24 hours ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Manager, Advancement Operations, the Advancement Coordinator provides a full range of administrative and project support to the Math Advancement team. The Advancement Coordinator is considered a key central resource to the leadership team and the Faculty of Mathematics for matters regarding alumni, individual, corporate and...

  • Graduate Program Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to the Associate Chair, Graduate Studies, occasional administrative support to the Chair, and general support to faculty in the...

  • Estimating Coordinator

    1 month ago

    Waterloo, Canada CCW Inc. Architectural Millwork Casework Full time

    Are you an enthusiastic team player who thrives in a busy design/manufacturing environment and successfully drives projects forward? CCW Inc. is a North American industry leader for custom architectural millwork, casework and interior finishes and we are always looking for passionate individuals to join our growing team. We provide top quality millwork and...

  • Undergraduate Coordinator and Advisor

    1 week ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Facilities Coordinator

    4 weeks ago

    Waterloo, Canada Perimeter Institute for Theoretical Physics Full time

    Perimeter Institute is seeking a highly organized and detail-oriented **Facilities Coordinator** to assist and execute on aspects of facility operations including space planning, event logistics, building operations and maintenance. As the **Facilities Coordinator**, you will be responsible for ensuring the efficient operation and upkeep of the institute...

  • Esports Facility Coordinator

    1 month ago

    Waterloo, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Esports Facility Coordinator**: - **Requisition #**:23-108**: - **Campus**: Waterloo - **Department**: Athletics & Recreation - **Payband**: F - **Starting Rate**: $28.56 - **Payband Range**: $28.56 - $33.11 - **Hours/Week**: 35 - **Posting Date**: Thursday, July 20, 2023 - **Closing Date**: Wednesday, August 2,...

  • Inclusive Research Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 8 months** As part of its Impact Theme on Strengthening Sustainable and Diverse Communities, the University of Waterloo is committed to promoting and supporting Equity, Diversity, Inclusion and Indigenous Relations and a culture of equity, diversity, and inclusivity for all. In the Office of the Vice-President Research and International,...

  • Client Coordinator

    1 month ago

    Waterloo, Canada Davidson Realty Group Full time

    Full-Time Real Estate Administrative Assistant Company: Davidson Real Estate Group Location: Waterloo ON Are you a motivated, organized, and detail-oriented individual looking to kickstart your career in the real estate industry? Join our dynamic team as a Full-Time Real Estate Client Coordinator and work closely with eager real estate agents to support...

  • Administrative Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator is responsible for providing general administrative support to the School and its faculty members. **Responsibilities**: Expense Claim Preparation - Prepare travel claims and expenditure reimbursement requests for faculty, postdocs, graduate students, and visitors of assigned faculty in compliance with University...

  • Financial Coordinator

    22 hours ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Financial Coordinator (Coordinator) is responsible for all research and administrative activities of an assigned group of faculty members and research groups in the Department of Mechanical & Mechatronics Engineering (MME). They are the key point of contact for financial and procurement support. The Coordinator manages the...

  • Financial Coordinator

    4 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years.** The Financial Coordinator (Coordinator) is responsible for all research and administrative activities of an assigned group of faculty members and research groups in the Department of Mechanical & Mechatronics Engineering (MME). They are the key point of contact for financial and procurement support. The Coordinator manages the...