Facilities Coordinator

2 weeks ago


Waterloo, Canada Perimeter Institute for Theoretical Physics Full time

Perimeter Institute is seeking a highly organized and detail-oriented **Facilities Coordinator** to assist and execute on aspects of facility operations including space planning, event logistics, building operations and maintenance. As the **Facilities Coordinator**, you will be responsible for ensuring the efficient operation and upkeep of the institute including cleaning, exterior maintenance, waste management, visitor housing, fitness equipment and activities to support and enhance the Research experience.

**Primary Duties and Responsibilities**:

- Ensuring daily activities of the facility function effectively in accordance with contract specifications and requirements.
- Engaging in hands-on maintenance and repair tasks.
- Support execution of Perimeter events on site including:

- Set up and take down of event requirements as needed
- Monitor and update Facilities Events Calendar to ensure events run smoothly and have adequate resources
- Coordinate event equipment rentals and deliveries for set up
- Conduct regular inspections to identify maintenance needs, cleanliness of the facility and visitor housing for safety hazards, and potential improvements. Take appropriate action to address issues ly.
- Collaborate with external contractors and service providers to obtain quotes, schedule repairs, and ensure work is completed to high standards.
- Working closely with administrative team in the day-to-day processing of related contract paperwork such as Work Orders, Invoices, Proposals, and Purchase Orders.
- Maintain accurate records of maintenance activities, equipment maintenance history, warranties, and supplier information.
- Monitor and maintain inventory levels of equipment, tools, and supplies necessary for facility operations.
- Train and educate team members on proper equipment use, maintenance procedures, and safety protocols.
- Respond promptly to maintenance requests and emergency situations, coordinating appropriate resources and resolving issues in a timely manner.
- Participate in Perimeter's rotational on-call program outside of standard working hours
- Sourcing of new external suppliers for products & services that may be required for the facility or client.
- Adherence to and implementation of health, safety, quality control, and environmental policies and programs.
- Other duties as assigned.

**Required Knowledge, Skills and Education**
- Trade qualification and/or technical diploma, (or equivalent facility experience and knowledge)
- 1-3 years of experience in a coordination or maintenance role.
- Facility coordination experience would be considered an asset.
- Excellent organization and time management skills
- Safe Work and Quality Assurance Practices
- Experienced problem solver
- Excellent time management skills, ability to shift priorities on an ad hoc basis, and occasional flexibility with working hours.
- Must maintain a valid driver's license.


  • Manager, Facilities

    4 weeks ago


    Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Feb 22, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Athletics and Recreation **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Associate Director, Business Development and Operations **Employee Group**: Management **Application...


  • Waterloo, Canada University of Waterloo Full time

    Overview Term: 14 Months The University of Waterloo Nuclear Magnetic Resonance (UWNMR) Facility Manager is responsible for all aspects of the UWNMR facility operations. The position is accountable to the Chair of the Department of Chemistry to strategically lead facility operations, implement new systems, processes and strategies, as well as...


  • Waterloo, Canada University of Waterloo Full time

    Overview Reporting to the Administrative Officer, a dynamic and organized Administrative Coordinator will support the administrative processes required for organizing and maintaining the operations for the Department of Kinesiology and Health Sciences (KHS) and the Centre for Community, Clinical and Applied Research Excellence (CCCare). This will...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative & Financial Coordinator is responsible for administrative, facility, financial, and technical support activities within the Math Faculty Computing Facility (MFCF). Administrative & Financial Coordinator reports to the director and provides advice and continuity for all staff on an ongoing basis. The individual is responsible for...

  • Service Coordinator

    4 weeks ago


    Waterloo, Canada GoodLife Fitness Full time

    Position Description **SERVICE COORDINATOR**:** Who is a Service Coordinator?** The Service Coordinator is responsible for scheduling and administrating service and maintenance requests drawn from the Maintenance Software system. As the first point of contact for our Clubs, the Service Coordinator will maintain a multitude of requests with great proficiency...

  • Care Coordinator

    4 weeks ago


    Waterloo, Canada Home and Community Care Support Services Full time

    **Job Description**: **Care Coordinator - Grand River Hospital**: **REPORTS TO**: Patient Services Manager **LOCATION**: Home and Community Care Support Services Waterloo Wellington **OFFICE BASE**: Grand River Hospital **STATUS**: Permanent, Full-Time **SCHEDULE**:12 hours/day, prescheduled Monday-Sunday, includes Weekend...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Advancement Coordinator is responsible for providing operational coordination and support to the Faculty’s development, fundraising, and alumni relations. Under the direction of the Director of Advancement, the Advancement Coordinator is a vital member of the Science team and its success in engaging donors and volunteers to meet priorities...

  • Care Coordinator

    4 weeks ago


    Waterloo, Canada Home and Community Care Support Services Full time

    **Job Description**: **Care Coordinator - Cambridge South Community**: **REPORTS TO**: Patient Services Manager **LOCATION**: Home and Community Care Support Services Waterloo Wellington **OFFICE BASE**: Cambridge **STATUS**: Permanent, Full-Time **SCHEDULE**:7 hours/day, prescheduled Monday-Friday **UNION**:ONA **ASSIGNMENT**:1.0 FTE **POSTING...


  • Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:May 19, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Student and Ancillary Services **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Residence Life Managers **Employee Group**: WLUSA **Application Deadline**:June 2,...

  • Care Coordinator

    6 days ago


    Waterloo, Canada Home and Community Care Support Services Full time

    **Job Description**: **Care Coordinator - Mental Health (Hospital)**: **REPORTS TO**: Patient Services Manager **LOCATION**: Home and Community Care Support Services Waterloo Wellington **OFFICE BASE**: Cambridge Memorial Hospital **STATUS**: Permanent, Part-Time **SCHEDULE**:7 hours/day, prescheduled Monday-Sunday **UNION**:ONA **ASSIGNMENT**:0.5...


  • Waterloo, Canada Accelerator Centre Full time

    We’re building the world’s #1 full-stack startup hub and we’re looking for a qualified, energetic and flexible individual to join our fast-paced and dynamic entrepreneurial organization. **KEY RESPONSIBILITIES** **Programs** - Support AC clients from intake to completion of our structured programming. This includes coordinating client engagement with...

  • Project Manager

    4 weeks ago


    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 24 months** Reporting to the Director of Design and Construction Services, or Manager, Design Services - Plant Operations, the Project Manager is responsible for the management of design and construction project delivery and facility renewal including budgeting, scheduling, design coordination, contract management and commissioning. The...


  • Waterloo, ON, Canada Radiant Systems Inc Full time

    Contracts Manager Location: Requires contract management skills: review, negotiate & draft terms and conditions, ideally experienced with software support agreements. Additional language beneficial but not a requirement The Company is seeking a full time Contracts Manager within the off-Cloud Support Renewals organization. The role includes the...

  • Research Scientist

    4 weeks ago


    Waterloo, Canada University of Waterloo Full time

    Overview: **Responsibilities**: Management and maintenance of field and lab facilities - Facilitate organization of field and lab spaces - Maintain field and lab equipment as required - Ensure that all laboratory users, including graduate, undergraduate and co-op students, visiting scholars, post-docs and others, have completed the required health and safety...


  • Waterloo, Canada City of Waterloo Full time

    **Position Description**: The City of Waterloo is recruiting for the role of Marketing and Business Services Manager. Reporting to the Director of Recreation Services, the Manager will be responsible for the marketing, business development, program registration and bookings of the city’s recreation programs, services and facilities. As a dynamic and...


  • Waterloo, Canada Marriott International, Inc Full time

    **Job Number** 24030390 **Job Category** Reservations **Location** Delta Hotels Waterloo, 110 Erb Street West, Waterloo, ONT, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Process all reservation requests, changes, and cancellations received by phone, fax, or mail. Identify...

  • Carpenter

    4 weeks ago


    Waterloo, Canada University of Waterloo Full time

    The Building Serviceperson 1 performs general repair, maintenance, renovation and alterations of University buildings, furnishings and structures, contributing towards providing a safe and accessible, invitingly clean and comfortable, functionally-enriched and well-maintained campus environment through service excellence. **Responsibilities** **Strategic...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Building Service Person 1 - Mason is assigned to the maintenance and construction of bricked and concrete block walls and surfaces and to provide trade, job instruction, and work direction to lower classification and others as required. University of Waterloo infrastructure comprises over eight million square feet of space powered by a large...


  • Waterloo, Canada University of Waterloo Full time

    Overview Term: 1 year The Assistant Chief Stationary Engineer, reports to the Chief Stationary Engineer, and is responsible for the day-to-day operations and maintenance of the central district heating and air conditioning plants that support all University of Waterloo campuses. This includes high pressure steam mains, pressure release valve...


  • Waterloo, Canada University of Waterloo Full time

    Overview The 2nd Class Stationary Engineer is assigned to the safe, efficient operation and maintenance of Central Plant and satellite equipment used for heating and cooling, contributing towards providing a safe and accessible, invitingly clean and comfortable, functionally enriched and well-maintained campus environment through service excellence. ...