Payroll Coordinator

3 weeks ago


Waterloo, Canada Karis Disability Services Full time

**Permanent, Full Time**

**Payroll Coordinator**

**40 hours/week**

**Waterloo Office (In-Office 4x/week)**

The Payroll Coordinator is responsible for carefully and accurately processing employee information and remuneration through the Human Resources Information System (HRIS)/Payroll Software on a timely basis in adherence with federal and provincial legislation. The Payroll Coordinator provides support and assistance to all Karis Disability Services Supervisors and other stakeholders in reporting employee data and payroll information.

**Responsibilities**:

- Interpret employee change documentation and process all employee changes in the HRIS e.g., terminations, location changes, leaves of absence, etc. taking care to enter information accurately into the HRIS.
- Ensure Records of Employment (ROE) are completed accurately, and the codes accurately reflect the circumstances of the employment change.
- Calculate and manage vacation entitlement, milestone anniversaries, annual increases, and appropriate benefits coverage in the HRIS.
- Manage employee status records in the HRIS and provide information to the Abilities Specialist regarding medical leaves of absence.
- Provide assistance to the Abilities Specialist that would include calculating Group Life premiums retroactively, manually enter deductions into the HRIS, ensure any payments or bonuses owed are paid out, and return to “Active” status in the HRIS, provide employees’ earning statements for the requested period, assist with employees’ gradual return to work from LTD, Sick, and Injury at Work leaves and assist in completing employees’ LTD claim/insurance forms, third party adjudicator, and Workplace Compensation Board (Saskatchewan) pay information requests.
- Respond to garnishment requests, manage garnishment records in HRIS, track withholdings, and distribute garnishment cheques.
- Calculate and process special adjustments as necessary.
- Generate and review reports.
- Create Record of Employment’s, submitting electronically to Service Canada, and provide copies to employees.
- Respond to information requests from Canada Revenue Agency, Service Canada, Family Responsibility Office, and other external stakeholders.
- Perform audits to ensure current and accurate information is maintained in the database.
- Support the completion of annual T4s and T4As with distribution to employees and follow-up as necessary.

**Requirements**:

- Three years of previous Payroll experience
- College Diploma in a related field of study (Accounting, Human Resources, Payroll)
- Professional Designation - PCP
- UKG/Kronos experience is considered an asset
- Strong written and verbal communication skills
- Proficient computer skills, including demonstrated experience with Office 365
- High degree of confidentiality
- Attention to detail
- Time management

**Why Should You Apply?**
- Competitive Wages
- Career Development and Training Opportunities
- Comprehensive Benefits Package
- Employee Discounts

**Application Deadline**:February 16, 2024**

**Hourly Range: $23.72- $26.29**

**Job Types**: Full-time, Permanent

**Salary**: $23.72-$26.29 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

**Experience**:

- Payroll: 1 year (required)

Licence/Certification:

- PCP Certification (preferred)

Work Location: In person



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