Graduate Program Coordinator

8 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to the Associate Chair, Graduate Studies, occasional administrative support to the Chair, and general support to faculty in the department.

**Responsibilities**:

- Prepares the recommendation for admission and offer letter for the Associate Chair, Associate Dean, Graduate Studies and GSPA Associate Director’s approval

Advises graduate students in consultation with the Associate Chair, Graduate Studies as appropriate:

- Reviews PhD progress reports; arranges for approvals for PhD dissertation proposals, MA thesis proposals, and Masters of Research proposals; coordinates PhD area exams; coordinates PhD thesis defenses
- Assists with academic appeals; advise students on processes for student appeals or petitions
- Refers students to on-campus resources as appropriate
- Coordinates work term report submissions, grading, monitoring and awards
- Maintains department records and database of current students and graduates, including confidential correspondence
- Conducts final review of students’ transcripts to ensure all requirements have been met for program completion. Confirms final update for graduation on Quest
- Deliver immediate support to students in distress; follow up with appropriate referrals

Assigns teaching assistants and proctors for the department’s undergraduate courses:

- Assigns teaching assistants (TA) each term by matching students’ skills to course requirements and enrolments.
- Manages graduate student funding for the department
- Ensures that teaching assignments are consistent with students’ funding packages and that all graduate students are assigned the appropriate number of teaching assistantships
- Provides conflict mediation between TAs and faculty as needed
- Where applicable, oversees the assignment of midterm and final exam proctors in consultation with the undergraduate scheduling/examination representative
- Assigns office space for graduate students

Manages the graduate program budget, including the following:

- Prepares TA and scholarship budgets based on the number of new and continuing students
- Prepares the payroll submission for all students employed as TAs, markers and occasionally proctors
- Prepares scholarship nominations using the Faculty funding formula
- Assigns and coordinates departmental and tri-council Research Assistants (RA) in consultation with the Associate Chair, Graduate Studies, and the Administrative Manager
- Tracks senior PhD students in-funding and out-of-funding and updates this information for the Chair’s use during course scheduling
- Prepares and issues funding statements to all department graduate students for tuition payment
- Participates in annual budget process

Serves as the department calendar representative for the graduate program in consultation with the Associate Chair, Graduate Studies:

- Compiles course and program changes for submission to the graduate calendar and monitors the approval flow through Faculty and Senate committees
- Prepares submissions for the Graduate Affairs Group

Serves as the department scholarship coordinator:

- Provides detailed graduate scholarship information to graduate students
- Computes course averages based on student transcripts to ensure students’ eligibility
- Oversees UW graduate scholarships, bursaries and awards and reconciles the department’s UW scholarship fund; maintains financial summaries, award recipients, and authorizes payment of awards

Assists with graduate student engagement:

- Develops and assists in delivering the department’s annual graduate student orientation program, attends events, acts as a resource to students and provides program information. Works with the Math Graduate Office/Faculty Events Manager on the execution of Faculty wide graduate events
- Maintains active communication with students using a range of communication modalities
- Prepares text for and maintains the department’s graduate website
- Participates in planning various student-focused departmental events
- Manages the federal and provincial government’s annual recruiting seminars
- Serves as liaison to alumni

Provides administrative support to the Chair, Associate Chair, and faculty, including the following:

- Advises Chair and Associate Chair of any problems in the graduate program and recommends improvements
- Prepares the agenda for unit committee meetings with the Associate Chair, Graduate Studies; minutes these meetings
- Prepares data and statistical reports as required for the Chair and Associate Chair, drawing on departmental, Faculty and institutional data; participates in departmental self-studies
- Coordinates periodic internal and external graduate program reviews, including OCGS reviews, in co-operation with the Associate Chair and department Chair
- Maintains departmen

  • Graduate Advisor and Program Coordinator

    4 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Advisor and Program Coordinator, in cooperation with the Graduate Program Manager, will provide service to graduate students to enhance their overall experience in the Kinesiology and Health Sciences Department and at the University of Waterloo. This position reports to the Graduate Program Manager and is also accountable to the...

  • Graduate Program Manager

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Manager provides executive leadership for all graduate programs in the Department of Recreation and Leisure Studies (RLS) and is responsible for the smooth and efficient operation of the graduate programs in a manner consistent with the department’s goals and objectives. The scope of the position encompasses operational...

  • Graduate Coordinator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on academic matters and...

  • Graduate Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on...

  • Graduate Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 8 months** The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on...

  • Graduate & Admissions Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Graduate & Admissions Coordinator administers academic services and advises graduate students in the Centre for Computational Mathematics in Industry & Commerce (CCMIC) (50%) and the Department of Applied Mathematics (AM) (50%) graduate programs. The Graduate & Admissions Coordinator is responsible for providing effective...

  • Graduate Studies Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 15 Months** Responsible for administering and coordinating a portfolio of graduate student-related functions from orientation to graduation, in the Physics and Astronomy department, which is home to over 250 students. The incumbent’s daily supervision will be carried out by the Graduate Program Administrator. Tasks and duties will be...

  • Graduate Studies Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 11 months** Reporting to the Graduate Studies Supervisor, the primary focus of the Graduate Studies Coordinator will be to provide support to the Mathematics Graduate Office and Graduate Studies and Postdoctoral Affairs (GSPA) by coordinating the Master’s and PhD Thesis Defences/Oral Dissertations process. The Graduate Studies...

  • Graduate Studies Marketing and Recruitment

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Responsible for establishing and managing the process and framework by which the Faculty of Health (HLTH) meets its overall enrolment management goals, including developing an integrated marketing, recruitment, and communications plan and conducting research and analysis to inform specific strategies, key messaging, and positioning. Plays a key...

  • Academic Program Coordinator

    4 days ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    The University of Waterloo is seeking a highly skilled and dedicated Academic Program Coordinator to join their team. This role will provide exceptional support to the Department of Systems Design Engineering, focusing on undergraduate and graduate programs.Key ResponsibilitiesDeliver exceptional client service to students, faculty, and staff, ensuring a...

  • New Student Transition Specialist

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 20 months** The Specialist, New Student Transition (Graduate), is responsible for designing, implementing, and maintaining integrated programs intended to support a successful transition for new and incoming graduate students into the university. This requires the Specialist to be knowledgeable and up to date on the unique needs of...

  • Undergraduate Advisor and Program Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term - 15 Months** The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As overseen...

  • Events and Programs Coordinator

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Events and Programs Coordinator plays a critical role within the Organizational and Human Development (OHD) Team. Reporting to the Manager, Learning and Development, this position has overall responsibility and accountability for learning event management, learning program administration and coordination, relationship management and evaluation...

  • Undergrad Program Coordinator and Advisor'

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the...

  • Undergraduate Program Coordinator and Advisor

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs in a...

  • Associate Professor and Program Coordinator

    2 months ago

    Waterloo, Canada Martin Luther University College Full time

    **Position Title: Associate Professor Spiritual Care and Psychotherapy** (Faculty Teaching Position) **and Spiritual Care and Psychotherapy Program Coordinator** (Administrative Role) **Reporting Relationship**: Principal-Dean **Position Objective**: The Associate Professor will be responsible for teaching, academic advising, supervision and research,...

  • Program Manager

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Administrative Officer, the Program Manager oversees the Psychology program with the collaboration of the Associate Chair Undergraduate, the Associate Chair Graduate, the HRM Director, and the program coordinators. This position coordinates the Psychology programs, supervises, and strategizes to ensure it is a success. **Term: 1...

  • Program Coordinator, Localizing The Sdgs:

    2 months ago

    Waterloo, Canada Conrad Grebel University College Full time

    **Conrad Grebel University College** Conrad Grebel University College is a liberal arts college founded by the Mennonite church and affiliated with the University of Waterloo. The mission and programs of Grebel are rooted in and inspired by its Christian identity and its Anabaptist/Mennonite heritage. Grebel offers undergraduate, graduate, and community...

  • Program Assessment Specialist

    4 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Program Assessment Specialist (PAS) monitors the outcomes-based undergraduate and graduate program curriculum of the Systems Design Engineering (SYDE) department by collecting various sources of quantitative and qualitative data, facilitating faculty collaboration, and operating various online database systems for student use. The PAS serves the...

  • Program Manager

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Program Manager (PM) reports to the Associate Director, Academics and Student Affairs to support and manage the administration of the optometry professional program in the School of Optometry and Vision Science, and to the Administrative Officer for staff supervision and human resources related requirements. Significant aspects of this position...