Assistant Secretary of The Board of Governors

3 weeks ago

Oakville, Canada Sheridan College Full time

Reporting to the Vice President, Strategic Alignment & General Counsel, the Assistant Secretary of the Board of Governors & Executive Assistant is responsible for administrative leadership, projects and operational support of the Office of General Counsel, and the Board of Governors.

This role will be a key member of the Office of the President team.

What You’ll be Doing

**Supporting the following operational areas**: Governance Secretariat, Legal, Policies and Procedures, Privacy, and Records Management. This includes: legal filing and records management, coordinating initiatives and projects related to the formalization and maintenance of the Vice President, Strategic Alignment and General Counsel, fielding inquiries, drafting correspondence, drafting legal pleadings, arranging filings with court and contacts with process servers, liaising with internal and external contacts, scheduling, organizing and expediting workflow and meetings

Acting as a Freedom of Information Implementation authority, coordinating Freedom of Information and Privacy requests, and researching IPC (Information & Privacy Commission of Ontario) decisions, supporting the policy development process, and ensuring the operations of the Office as a whole run smoothly.

Managing internal/external communications, financial processes, legal invoices, budget, internal and HR transactional administration for the department, information/records management, and coordination of various logistics and activities.

Developing and maintaining Board materials, preparing Board materials, establishing Board processes/procedures, and remaining apprised of/implementing governance best practices.

Managing the priorities for the Policy processes at Sheridan, including logístical/administrative and secretarial support. Also, accountable for ensuring Sheridan's public facing policies are up-to-date and meet legislative requirements.

Managing/Processing FOI requests and correspondence/responses. Supports the annual reporting process to the Information and Privacy Commissioner of Ontario and to the Board of Governors.

Providing intake of internal and external inquiries on a broad range of issues, including liaising with a variety of internal/external clients and staff. Responsible for office administration, financial, and HR administrative activities on behalf of the Office.

Completing other duties as needed.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You have the ability to collaborate with others in a professional and diplomatic manner to advance initiatives.

You have a client service focus with an aptitude to make connections, support others, provide excellent customer service and might identify as a community builder.

Your research and analysis skills will help to facilitate the measurement, interpretation and presentation of information in the most impactful way.

You enjoy balancing many different tasks, staying organized and planning and have the ability to integrate multiple streams of information, prioritize and track multiple projects to meet a demanding workload and keep things running smoothly.

You exercise sound judgement and your sharp problem solving and conflict resolution skills, along with your ability to invite new ways of thinking, allow you to solve challenges in a creative way to help advance organizational goals.

Must possess a minimum of a 3-year college diploma /3-year university degree in legal administration, office administration, or a business-related field

Must possess a minimum of 7-years experience in an executive office(e.g. large department/faculty, law office, business office) or other administrative role

Must have experience working in a highly confidential environment at the senior leadership level

Must have experience with filing and organization

Must have experience developing web materials and/or policies

Must have well developed organizational, planning & project administration skills

Must have knowledge of legislation, best practices and principles regarding access and privacy protection (FIPPA)

Experience working in post secondary or public sector environment is preferred

**Who We Are**:
**For more information, visit**: Why Work at Sheridan

Other Details

**Faculty/Department**: Office of the President

**Campus Location**: Trafalgar (may be assigned activities at any Sheridan campus) once normal campus operations resume. This position is currently working hybrid.

**Reference #**: J0123-1131

**Employee Group**: Administrative

**Payband**: NK

**Salary Range**: $77,768 - $97,210

**Application Deadline**: January 23, 2023

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, An

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