Assistant to the Office of the President

4 weeks ago

Oakville ON, Canada GFD of Canada Full time

Summary Of Position

The Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to simply ‘get things done' under ambiguous, time-constrained, high-pressure circumstances are imperative. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with exceptional written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Job Responsibilities:

Corporate Secretary

  • Plans and coordinates all logistical aspects of Board, leadership team, and company events (virtual, in-person, and offsites)
  • Arranges complex and detailed travel plans, itineraries, and agendas
  • Takes notes/minutes in board, committee, and other meetings and completes internal follow-up for information and materials resulting from meeting action items
  • Ensures proper filing of the corporate record and is owner of the recordkeeping of policies and minutes
  • Acts as liaison with the Board of Directors, organizing quarterly meetings, hotel bookings, and travel

Office of the President and CEO

  • Represents President & CEO by email and phone calls, and occasionally meetings with internal and external stakeholders
  • Assists the President & CEO in keeping on top of key initiatives and assisting executives with deadlines
  • Oversees the President & CEO's personal CRM, providing considerate recommendations for gifts, note cards, and staying updated on other celebratory occasions within their extensive professional network and team
  • Responsible to attend meetings with the President & CEO and provide an overall picture of productivity to executives and stakeholders, and transmit the information as required
  • Conserves the CEO's time by reading, researching, collecting, and analyzing data as needed for meetings and events in advance
  • Drafts letters, emails, reports, and other correspondence on behalf of the President & CEO
  • Fosters collaboration by building solid relationships with internal and external stakeholders on behalf of the CEO, ensuring prompt follow-ups to streamline decision-making
  • Acts as both "gatekeeper" and "gateway" while managing a complex, active calendar, including proactive anticipation of schedule conflicts
  • Completes all ad hoc projects as needed and ensures a smooth transition when handing them off
  • Acts as a "barometer," having a sense of the issues taking place in the environment
  • Demonstrates independence, good judgment, and practical problem-solving skills when making decisions, taking action, or working with others
  • Confidently and discretely works with confidential and high-priority information
  • Reviews and submits expense reports
  • Maintains accurate confidential files and data records

Requirements

This role may be for you if you are:

  • A strategic thinker: explores various avenues and solutions to tackle challenges
  • A proficient communicator: clear, concise, and professional in your interactions
  • Exceptional at time management: skilled at prioritizing tasks, maintaining focus, and organizing your workload efficiently
  • Service-oriented and committed to exceeding expectations
  • Proactive and skilled at anticipating needs before they arise
  • Open to giving and receiving direct feedback: able to articulate needs, questions, and goals clearly and succinctly, and comfortable seeking clarification or guidance to ensure accurate execution of tasks, scheduling, and meeting arrangements
  • Adaptable: capable of quickly adjusting to changing priorities while keeping track of all moving parts
  • Independent: capable of working autonomously with sound judgment
  • Resilient: adept at handling challenges and adapting effectively to changes
  • Possess excellent interpersonal skills: high emotional intelligence, actively listens, collaborative, maintains a positive attitude, and shows respect towards others

Qualifications:

  • 5+ years of experience across diverse industries
  • Bachelor's degree or higher
  • Advanced proficiency in standard technologies such as the MS Office suite, Google suite, Notion, and Slack
  • Background in technology, hospitality, financial services startups, or similar fields
  • Demonstrated experience as an Executive Assistant supporting C-level executives

Benefits

GFD offers a comprehensive benefits package to our full-time employees, which includes:

  • Competitive base salary
  • Comprehensive benefits plan covering medical, dental, vision care, paramedical services, life insurance, and disability coverage
  • Generous RRSP matching plan
  • Vacation plan based on years of service
  • Best-in-class Employee Assistance Program
  • Hybrid work structure allowing for 2 days in the office and 3 days working from home
  • Strong commitment to learning and development for all employees
#J-18808-Ljbffr

  • Assistant to the Office of the President

    2 months ago

    Oakville, ON, Canada Guaranteed Funeral Deposits of Canada Full time

    SUMMARY OF POSITION The Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability...

  • Assistant to the Office of the President

    4 weeks ago

    Oakville, Canada GFD of Canada Full time

    Summary Of PositionThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Assistant to the Office of the President

    3 weeks ago

    Oakville, Canada Guaranteed Funeral Deposits of Canada Full time

    SUMMARY OF POSITIONThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Assistant to the Office of the President

    2 weeks ago

    Oakville, Canada Guaranteed Funeral Deposits of Canada Full time

    SUMMARY OF POSITIONThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Assistant to the Office of the President

    2 months ago

    Oakville, Canada Guaranteed Funeral Deposits of Canada Full time

    SUMMARY OF POSITIONThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Assistant to the Office of the President

    2 weeks ago

    Oakville, Canada Guaranteed Funeral Deposits of Canada Full time

    SUMMARY OF POSITIONThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to...

  • Executive Assistant

    2 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    2 months ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    2 days ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant

    2 weeks ago

    Oakville, Canada The Indeka Group Full time

    **Who We Are**: Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base. We are looking to hire...

  • Executive Assistant, President

    2 months ago

    Oakville, Canada Halton Healthcare Services Full time

    **Posting #**:2023-926605 **Position**: Executive Assistant, President & CEO **Department**: Corporate Administration **Non Union** **Status**: Full-Time **Site**: Oakville. May require regular travel to Milton, Georgetown and other sites **Hours**: Monday to Friday days with flexibility to attend early morning and evening meetings. **Organizational...

  • Executive Assistant to The President

    2 months ago

    Oakville, Canada Halton Healthcare Services Full time

    Ref #:926605 Specific Department and Program:Corporate Administration Location:Oakville Posted Date:Nov 13, 2023 **Posting #**:2023-926605 **Position**: Executive Assistant, President & CEO **Department**: Corporate Administration **Non Union** **Status**: Full-Time **S**ite**: Oakville. May require regular travel to Milton, Georgetown and other...

  • Advertising Assistant

    1 month ago

    Waterloo, ON, Canada The Carnegie Full time

    WLUSP has four summer positions currently open: This position will report to the Student Publications Advertising Manager and must have knowledge or experience with Adobe Creative Suite, WordPress and/or audio production as well as cold-calling and sales. This position will be located in Waterloo, Ontario for 15 hours per week for 8 weeks (June-August),...

  • Senior Executive Assistant, President’s Office

    2 days ago

    Toronto, ON, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • Senior Executive Assistant, President’s Office

    3 days ago

    Toronto, ON, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • Senior Executive Assistant, President’s Office

    2 days ago

    Toronto, ON, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • Personal Assistant to President

    2 months ago

    Oakville, Canada LabTest Full time

    **Job Title**: Personal Assistant **Description**:Sales and Admin **Location**:Oakville, ON (Canada) **Full time/Part time/Contract**: Full-time LabTest Certification Inc. is a Canadian-based Testing, Inspection, and Certification Body with head office in Delta, BC (Canada), and additional locations in Richmond, BC (Canada), Toronto, ON (Canada), and Las...

  • Assistant vice-president, school of continuing studies

    3 weeks ago

    Guelph, ON, Canada University of Guelph Full time

    Home Careers @ Guelph Current Opportunities Assistant Vice-President, School of Continuing Studies Assistant Vice-President, School of Continuing Studies Forbes includes U of G Among Canada’s Best Employers Assistant Vice-President, School of Continuing Studies University of Guelph The University of Guelph has partnered with the...

  • Executive Assistant, Office of the President

    2 months ago

    Toronto, ON, Canada Capreit Full time

    Position Summary: The Executive Assistant, Office of the President and CEO provides superior administrative support and coordination to the Office of the President and CEO. This role is primarily responsible for travel planning, calendar management, email management, meeting preparation and other administrative services. The ideal candidate for this role...

  • Executive Assistant to the President and Secretary to the Board of Governors

    4 weeks ago

    Toronto, ON, Canada Canadian College of Naturopathic Medicine Full time

    Position Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAPApplicant Deadline: Until filledDo you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experienced Executive Assistant to the President and Secretary to the Board of...