Administrative Assistant, Summer Boarding Programs

3 weeks ago

Oakville, Canada Appleby College Full time

**April 1, 2024 - August 30, 2024**

Our mission is to educate and enable our students to become leaders of character, major contributors to, and valued representatives of their local, national, and international communities.

At Appleby, we inspire our 770 students in grades 7 to 12 to pursue their individual passions through an internationally recognized and innovative academic, co-curricular, experiential, and boarding life program that has been founded on the school’s eight Pillars of Strength: Pursue Scholarship, Think Creatively, Engage Globally, Grow Experientially, Discover Self, Embrace Wellbeing, Practice Leadership, and Build Community.

Appleby’s model of educational excellence enables and encourages our students to learn and discover independently and collaboratively, both inside and outside of the classroom.

**OUR TEAM**

Our team is highly engaged and committed to excellence in education. Working at Appleby means that you value integrity and are committed to learning and professional development. Our exceptional team is the reason we provide an outstanding educational experience to our students. Appleby’s foundation for success is attracting and retaining employees who thrive in our dynamic culture that recognizes individual strengths and talents.

Breadth, excellence, innovation and caring - this is what defines the essence of the Appleby College team.

**THE ROLE**:

- Manage and process all the Summer ESL Program, Summer CEC Program, Summer Academy, and Enrichment related registrations and documentations
- Assist with room assignments
- Assist with human resources related duties for employee onboarding
- Manage and resolve issues with participants, staff, and parents/guardians
- Prepare materials for program, excursions, and duty binders
- Administer and assist with staff and student attendance, absence, and sick leaves
- Coordinate communication response in the event of emergency or maintenance issue
- Perform Program related reception duties
- Assist Coordinator, Ancillary Activities with facility and conference rental groups as needed
- Providing logístical support for off-campus excursion arrangements and busing schedule changes
- Arranging participant welcome, departure, and airport transfers
- Assist with all associated duties for the Boarding Programs Office
- Maintain ‘Glitch’/Suggestion log during program period
- Participate in post-summer debrief
- Follow and ensure program procedures and policies are always adhered including Appleby’s Mutual Respect Policy

**YOU WILL BE A GREAT FIT IF YOU**:

- Previous administrative, customer-service oriented experience working in a fast-paced environment
- Previous work experience in Camps is an asset
- Strong multi-tasking and problem-solving skills
- Ability to handle emergency response
- Have a high level of professionalism and a courteous approach to all participants, parents, staff, visitors and parents
- Strong time management, organization, and prioritization skills
- Ability to meet deadlines without compromising the quality of work
- Strong typing skills and solid knowledge of word, excel, outlook

**WHAT WE WILL OFFER TO MAKE THIS JOB AMAZING**:

- Competitive compensation package
- Beautiful environment and natural surroundings on our campus with its amazing facilities located on the shore of Lake Ontario
- Active engagement in community involvement

**HOW TO APPLY**

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

**DO YOU NEED AN ACCOMODATION?**
- Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require accommodation._

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