Administrative Coordinator
3 weeks ago
**Job Details**:
**Temporary Full-Time (CUPE 1329T)**
**Posting Status**:
**Open of all current Town of Oakville employees and external applicants**:
**Closing Date**:
**Applications for this position must be received at **oakville.ca** in the employment section by no later than 11:59pm on **January 13, 2023.**:
***:
**Responsibilities**:
- Assists with the facility permitting system for the facility
- Processing memberships and pay as you go utilizing the P.O.S. and Xplor Recreation systems
- Consolidating and reconciling revenues on a daily basis
- Coordinating schedules and assist with training of Front Desk Staff
- Inventories and orders community centre office supplies
- Ensuring all Permits are confirmed prior to booking dates, all associated requirements are met and appropriate fees are collected;
- Providing excellent customer service for all external and internal customers, either in person at the front counter or through phone;
- Producing and distributing various user guides and information pamphlets as required;
- Preparing and sending out correspondence as needed;
- Preparing a variety of material including memos, letters, minutes, reports and manuals;
- Carrying out monthly inventory reports; coordinating display boards;
- Processing miscellaneous facility revenue as required;
- Recommending policy and/or procedural changes to the Manager where appropriate;
- Performing other related duties, as required, including special projects.
**Qualifications/Skills**:
- Completion of Secondary school education with supplemental courses in Accounting and/or administration, with at least one year of previous experience performing similar functions. An equivalent combination of education and experience may be considered.
- Proficiency in EXCEL and Word along with demonstrated analytical skills are essential. Working knowledge of Xplor Recreation and J.D. Edwards Financials is desirable.
- Excellent communication, interpersonal and customer service skills are critical.
- Must have the ability to organize and process high volumes of work, often with many interruptions and competing deadlines.
- Must also be resourceful and have initiative to perform with little supervision.
**DATED**:January 6, 2023**:
**We thank all applicants and advise that only those selected for an interview will be contacted.**:
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