Office Administrator

3 months ago

Bracebridge, Canada St. Thomas Anglican Church Full time

**St. Thomas’ Anglican Church**

**Job Description For Part Time Office Administrator**

Position Title: Part-Time Office Administrator

Hours: 20 hours per week, Tuesday to Friday from 9-2 (Wage based on experience)

Major Responsibilities:

- To type correspondence, reports, and other parish documents.
- To prepare weekly newsletter, annual vestry report, monthly calendar.
- To maintain parish files in good order for easy retrieval.
- To photocopy documents as needed.
- To get mail and distribute to appropriate people.
- To retrieve and copy proper’s (readings).
- To greet, receive, and relate to members of the parish and public in a spirit that projects a positive image of St. Thomas’ parish.
- To respond courteously to telephone inquiries and to relay messages correctly.
- To co-ordinate the scheduling of church rooms for parish or public use, invoicing, and collecting of monies.
- To maintain adequate office supplies and other church-related materials.
- To communicate with various groups and committees to get information for the newsletter.
- To attend Parish Council meetings if required.
- To perform any other duties assigned by the Incumbent or Wardens.
- To prepare a weekly PowerPoint presentation and order of service for Sunday services from a template.
- Send Sunday service info to Lake of Bays.
- Updates to Website.

Qualifications:

- Ability to operate office machines, phone system, photocopier, computer, scanner, and printer as well as knowledge of computer software.
- Ability to type 50 wpm and produce accurate documents.
- Pleasant personality and phone manner.
- Knowledge of Anglican tradition and faith as asset but not required.
- Self-direction and initiative.
- Ability to communicate clearly.
- Mature judgement to recognize the confidential and stressful situations under which people seek resources of the church.
- Ability to be flexible in both hours and tasks.
- A sense of humor is a must.

Reporting Relationship:

- The position ultimately reposts to the Incumbent and Wardens. However, on a day-to-day basis, accountability is complex and involves a high degree of self-direction and initiative.

Knowledge and Skills:

- An operating knowledge of Microsoft Word, Excel, Outlook Express, PowerPoint.
- Knowledge of parish organization and Anglican traditions is an asset but not required, and an ability to communicate clearly and with discernment are necessary.

Screening:

- Police check
- Interview with Incumbent and Wardens

**Interested parties can call the Church office Tuesday thru Friday from 9-1**

**Job Type**: Part-time

Pay: $18.32-$20.00 per hour

Expected hours: 20 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- No weekends

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

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