Human Resources Coordinator

4 months ago

Kingston, Canada Queen's University Full time

**About Queen's University**

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

**Job Summary**

**JOB SUMMARY**:
The Human Resources (HR) Coordinator is part of the Smith School of Business HR team, where sharing ideas, open communication, accountability and partnership are promoted. This collaborative environment enables the HR team to deliver comprehensive and responsive client solutions.

Reporting to the Human Resources Director, and receiving day-to-day direction from the HR Advisor, the Human Resources Coordinator is the first point of contact for all visitors to the Smith HR office and is responsible for providing clerical and administrative support. This includes entering of employment data into HR systems. Activities include biweekly payroll entry, Teaching/Academic Assistant appointments and administration, direct support to the HR Director, and other ad hoc administrative support services that contribute to the service level of the team. As the first point of contact for the department, the incumbent will possess a positive, welcoming attitude that contributes to the welcoming nature of the Smith Business culture.

**KEY RESPONSIBILITIES**:

- Enters and verifies employee data into HR systems in an accurate and timely manner. Data is entered based on information received from other staff on the team.
- Provides auditing support by running pre-set audit reports according to defined schedules or as required, reviewing audit results, and resolving issues independently or with support when required.
- Acts as the first point of contact for payroll to troubleshoot, assess and resolve issues which may impact running payroll, consulting senior team members as required. This may include preliminary investigation of issues, gathering data or contacting managers and employees directly as required.
- Responds to employee enquiries regarding general employment information including questions about paystub information, employee benefits and pension data in HR PeopleSoft. Research and help resolve issues referring more complex problems appropriately.
- Drafts employment related documentation, including offer/appointment letters, notices correspondence etc. as directed by senior HR staff members.
- Conducts employee meetings with clients as required. Ensures proper documentation is completed and adds or updates employee records in the system.
- Identifies and recommends changes to administrative procedures, and assists with implementation as required.
- Performs other duties as assigned.

**REQUIRED QUALIFICATIONS**:

- Post-secondary diploma in business administration or human resources
- 1-2 years of administrative work experience
- Customer service experience considered an asset.
- Consideration will be given to equivalent combination of education and experience.

**SPECIAL SKILLS**:

- Strong attention to detail and a high level of accuracy to ensure accurate data entry and to identify errors with data and initiate correction.
- Service oriented perspective.
- Effective communication (oral and written) and interpersonal skills with an ability to adapt and meet the needs of varying individuals and circumstances
- Ability to maintain strict confidentiality and capable of handling sensitive information in an appropriate manner.
- Effective organizational and time-management skills, combined with the ability to maintain focus under pressure and despite frequent interruptions. Must be able to meet fixed deadlines under very tight time constraints.
- Effective analytical and problem-solving skills with an ability to know when to refer problems to others.
- Demonstrated knowledge and understanding of human resources policies.

**DECISION MAKING**:

- Prioritizes own work and time among several competing priorities.
- Decides what information may be incomplete or lacking for completing HRPS records; seeks clarification to complete within timelines
- Determines appropriate responses to clients regarding various HR related questions. Redirects to more senior staff or other individual(s) as required.
- Identifies and recommends opportunities for improvements to administrative procedures, and assists with implementation as required.
- Decides how to deal with new information at hand. Decides when it is necessary to involve the HR Advisor or Manager.
- Determines best way to provide information to clients and within Human Resources.

**Employment Equity and Accessibility Statement

  • Human Resources Coordinator

    4 months ago

    Kingston, Canada Bayshore HealthCare Full time

    Human Resources Coordinator - Under the direction of the Human Resources Business Partner, completes day-to-day human resources activities within Integrated Care Solutions (ICS) and collaborates in relevant National Service Centre initiatives. **Work Location** : Windsor Retirement Home; 24 Park Crescent, Amherstview, ON K7N 0C3. In this position you'll...

  • Human Resources Coordinator

    5 months ago

    Kingston, Canada PROVIDENCE VILLAGE INC. Full time

    **Department**: Human Resources **Reports to**:Director of Human Resources, Labour Relations and Change Leadership **Work schedule**: Monday - Friday, 37.5 hours per week (_Note: Must be available to work irregular hours as required on evening or weekends. _ **About PVI** PVI is an independent not-for-profit charitable organization sponsored by the...

  • Human Resources and Staffing Officer

    7 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Human Resources and Staffing Officer

    7 months ago

    Kingston, Canada Queen's University Full time

    Human Resources and Staffing Officer About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Human Resources Assistant

    5 months ago

    Kingston, Canada Kingston Community Health Centres Full time

    Title: Human Resources Assistant Location Kingston, ON Position Type: Full-time 1-year Contract, 37.5 hours/week Salary $45,006 - $52,942 Reports To: Manager, Human Resources Start Date: As soon as possible **Position Summary** The Human Resources & Corporate Services Assistant supports KCHC Corporate Service activities, including human resources,...

  • Human Resources Manager

    4 months ago

    Kingston, Canada Canadian Tire Store #417 Full time

    The Human Resources Manager is responsible for all human resources functions and activities. This role works closely with the senior management team to lead and improve all HR functions. This role requires a high level of discretion and the safeguard of confidential information. **Responsibilities**: - Ensure compliance with employment laws and...

  • Human Resources Advisor

    5 months ago

    Kingston, Canada Bayshore HealthCare Full time

    This onsite role will be reporting to the Human Resources Business Partner, the Human Resources Advisor is the primary point of contact to assigned business units within Bayshore Healthcare ICS Division. The Human Resources Advisor will coach and educate all levels of Management and employees on HR Processes including Employee Relations, Talent, Development...

  • Human Resources Generalist

    5 months ago

    Kingston, Canada Kingston Market Square Hotel Full time

    We are a people powered business. So, we’re looking for a HR Manager who recognizes that culture is key - with the drive to create an enabling and empowering environment that brings the best out of our team. And delivers truly memorable experiences to our guests as a result. **A little taste of your day-to-day** Every day is different, but you’ll...

  • Human Resources Director

    2 months ago

    Kingston, Ontario, Canada Palmer & Associates Full time

    Director, Human Resources Palmer & Associates Executive Search Leadership Coaching Career Transition Our client, a respected non-profit organization in eastern Ontario, is seeking a seasoned senior Human Resources professional to join their dynamic leadership team. The ideal candidate will have a strong background in NFP Human Resources leadership and a...

  • Human Resources Director

    2 months ago

    Kingston, Ontario, Canada Palmer & Associates Full time

    Director, Human Resources Palmer & Associates Executive Search Leadership Coaching Career Transition Our client, a respected non-profit organization in eastern Ontario, is seeking a seasoned senior Human Resources professional to join their dynamic leadership team. The ideal candidate will have a strong background in NFP Human Resources leadership and a...

  • Human Resources Generalist

    5 months ago

    Kingston, Canada City of Kingston Full time

    Opening Statement We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern Ontario....

  • Chief Human Resources Officer

    7 days ago

    Kingston, Ontario, Canada Palmer & Associates Full time

    Chief Human Resources Officer - Palmer & Associates>Director, Human Resources > Palmer & AssociatesWe are seeking a seasoned Senior Human Resources professional to lead our client's Human Resources team.i&ggt;A unique opportunity to join a dynamic senior leadership team in a respectful, collaborative culture.Develop and implement HR programs that align with...

  • Human Resources Assistant

    5 months ago

    Kingston, Canada Haakon Full time

    Haakon Industries is a manufacturing company whose mission is to breathe life into an advanced and responsible future. We accomplish our goal by making engineered-to-order products of exceptional quality, solving challenges with technical and sustainable solutions, and maintaining healthy working relationships. **Description of Company**: Haakon Industries...

  • Senior Human Resources Director

    2 weeks ago

    Kingston, Ontario, Canada Palmer & Associates Full time

    Director, Human Resources › Palmer & AssociatesExecutive SearchLeadership CoachingCareer TransitionWe are seeking an experienced senior Human Resources professional to lead departmental and organizational HR activities. The ideal candidate will have strong NFP Human Resources leadership experience and a university degree, along with an HR designation and...

  • Human Resources Consultant

    5 months ago

    Kingston, Canada Limestone District School Board Full time

    $72,641 - $80,703/Year 35 Hours/Week See Yourself in Limestone! Highly motivated and committed to contributing to a system that is responsible for educating our future, you will support Senior Staff, Principals, Vice-Principals, Managers, and employees in a variety of areas, ensuring our schools are staffed to the highest standard based on qualifications,...

  • Human Resources Manager

    5 months ago

    Kingston, Canada MetalCraft Marine Incorporated Full time

    Overview: **Responsibilities**: - Develop and implement HR and H&S policies and procedures to ensure compliance with all applicable regulations and company standards - Manage the full cycle recruitment process, including job postings, resume screening, interviewing, and selection - Conduct new employee orientations and ensure a smooth onboarding process -...

  • Human Resources Director

    3 weeks ago

    Kingston, Ontario, Canada Clarity Hiring Full time

    Job Title: Human Resources ManagerAt Clarity Hiring, we are seeking a highly skilled and experienced Human Resources Manager to join our team.Key Responsibilities:Develop and implement HR strategies to support business objectives.Manage HR systems, programs, and processes to ensure compliance with employment legislation.Provide strategic leadership to ensure...

  • Senior Human Resources Director

    1 month ago

    Kingston, Ontario, Canada Palmer & Associates Full time

    Director, Human Resources › Palmer & AssociatesExecutive SearchLeadership CoachingCareer TransitionOur client, a local non-profit organization, is seeking an experienced senior Human Resources professional to lead their HR department and develop programs that align with the agency's strategic plan.The Ideal Candidate Will Have:Strong non-profit Human...

  • Senior Human Resources Director

    1 month ago

    Kingston, Ontario, Canada Palmer & Associates Full time

    Director, Human Resources › Palmer & AssociatesExecutive SearchLeadership CoachingCareer TransitionOur client, a local non-profit organization, is seeking an experienced senior Human Resources professional to lead their HR department and develop programs that align with the agency's strategic plan.The Ideal Candidate Will Have:Strong non-profit Human...

  • Human Resources Student Placement

    2 months ago

    Kingston, Canada Queen's University Full time

    Human Resources Student Placement About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...