Human Resources Coordinator

6 months ago

Kingston, Canada Queen's University Full time

**About Queen's University**

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

**Job Summary**

**JOB SUMMARY**:
The Human Resources (HR) Coordinator is part of the Smith School of Business HR team, where sharing ideas, open communication, accountability and partnership are promoted. This collaborative environment enables the HR team to deliver comprehensive and responsive client solutions.

Reporting to the Human Resources Director, and receiving day-to-day direction from the HR Advisor, the Human Resources Coordinator is the first point of contact for all visitors to the Smith HR office and is responsible for providing clerical and administrative support. This includes entering of employment data into HR systems. Activities include biweekly payroll entry, Teaching/Academic Assistant appointments and administration, direct support to the HR Director, and other ad hoc administrative support services that contribute to the service level of the team. As the first point of contact for the department, the incumbent will possess a positive, welcoming attitude that contributes to the welcoming nature of the Smith Business culture.

**KEY RESPONSIBILITIES**:

- Enters and verifies employee data into HR systems in an accurate and timely manner. Data is entered based on information received from other staff on the team.
- Provides auditing support by running pre-set audit reports according to defined schedules or as required, reviewing audit results, and resolving issues independently or with support when required.
- Acts as the first point of contact for payroll to troubleshoot, assess and resolve issues which may impact running payroll, consulting senior team members as required. This may include preliminary investigation of issues, gathering data or contacting managers and employees directly as required.
- Responds to employee enquiries regarding general employment information including questions about paystub information, employee benefits and pension data in HR PeopleSoft. Research and help resolve issues referring more complex problems appropriately.
- Drafts employment related documentation, including offer/appointment letters, notices correspondence etc. as directed by senior HR staff members.
- Conducts employee meetings with clients as required. Ensures proper documentation is completed and adds or updates employee records in the system.
- Identifies and recommends changes to administrative procedures, and assists with implementation as required.
- Performs other duties as assigned.

**REQUIRED QUALIFICATIONS**:

- Post-secondary diploma in business administration or human resources
- 1-2 years of administrative work experience
- Customer service experience considered an asset.
- Consideration will be given to equivalent combination of education and experience.

**SPECIAL SKILLS**:

- Strong attention to detail and a high level of accuracy to ensure accurate data entry and to identify errors with data and initiate correction.
- Service oriented perspective.
- Effective communication (oral and written) and interpersonal skills with an ability to adapt and meet the needs of varying individuals and circumstances
- Ability to maintain strict confidentiality and capable of handling sensitive information in an appropriate manner.
- Effective organizational and time-management skills, combined with the ability to maintain focus under pressure and despite frequent interruptions. Must be able to meet fixed deadlines under very tight time constraints.
- Effective analytical and problem-solving skills with an ability to know when to refer problems to others.
- Demonstrated knowledge and understanding of human resources policies.

**DECISION MAKING**:

- Prioritizes own work and time among several competing priorities.
- Decides what information may be incomplete or lacking for completing HRPS records; seeks clarification to complete within timelines
- Determines appropriate responses to clients regarding various HR related questions. Redirects to more senior staff or other individual(s) as required.
- Identifies and recommends opportunities for improvements to administrative procedures, and assists with implementation as required.
- Decides how to deal with new information at hand. Decides when it is necessary to involve the HR Advisor or Manager.
- Determines best way to provide information to clients and within Human Resources.

**Employment Equity and Accessibility Statement

  • Human Resources Coordinator

    6 months ago

    Kingston, Canada Bayshore HealthCare Full time

    Human Resources Coordinator - Under the direction of the Human Resources Business Partner, completes day-to-day human resources activities within Integrated Care Solutions (ICS) and collaborates in relevant National Service Centre initiatives. **Work Location** : Windsor Retirement Home; 24 Park Crescent, Amherstview, ON K7N 0C3. In this position you'll...

  • Human Resources Coordinator

    6 months ago

    Kingston, Canada PROVIDENCE VILLAGE INC. Full time

    **Department**: Human Resources **Reports to**:Director of Human Resources, Labour Relations and Change Leadership **Work schedule**: Monday - Friday, 37.5 hours per week (_Note: Must be available to work irregular hours as required on evening or weekends. _ **About PVI** PVI is an independent not-for-profit charitable organization sponsored by the...

  • Human Resources Coordinator

    2 weeks ago

    Kingston, Canada Empire Life Full time

    Please note the base salary will be determined by the successful candidate's education, skills and experience. The listed salary range serves as a general pay guideline for this position's pay level. Human Resources Coordinator Location: Hybrid in Kingston or Toronto (York Mills) Empire life is looking to hire a Human Resources Coordinator to join our...

  • Human Resources and Staffing Officer

    8 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Human Resources and Staffing Officer

    8 months ago

    Kingston, Canada Queen's University Full time

    Human Resources and Staffing Officer About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Human Resources Assistant

    6 months ago

    Kingston, Canada Kingston Community Health Centres Full time

    Title: Human Resources Assistant Location Kingston, ON Position Type: Full-time 1-year Contract, 37.5 hours/week Salary $45,006 - $52,942 Reports To: Manager, Human Resources Start Date: As soon as possible **Position Summary** The Human Resources & Corporate Services Assistant supports KCHC Corporate Service activities, including human resources,...

  • Human Resources and Staffing Officer

    6 days ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Human Resources Advisor

    6 months ago

    Kingston, Canada Bayshore HealthCare Full time

    This onsite role will be reporting to the Human Resources Business Partner, the Human Resources Advisor is the primary point of contact to assigned business units within Bayshore Healthcare ICS Division. The Human Resources Advisor will coach and educate all levels of Management and employees on HR Processes including Employee Relations, Talent, Development...

  • Human Resources Generalist

    6 months ago

    Kingston, Canada Kingston Market Square Hotel Full time

    We are a people powered business. So, we’re looking for a HR Manager who recognizes that culture is key - with the drive to create an enabling and empowering environment that brings the best out of our team. And delivers truly memorable experiences to our guests as a result. **A little taste of your day-to-day** Every day is different, but you’ll...

  • HR Professional

    2 weeks ago

    Kingston, Ontario, Canada Empire Life Full time

    We are seeking a highly motivated and organized Human Resources Coordinator to join our team at Empire Life. This is an exciting opportunity to gain hands-on experience in various HR functions, develop leadership skills, and acquire a specialized HR skill set.

  • Human Resources Assistant

    7 months ago

    Kingston, Canada Haakon Full time

    Haakon Industries is a manufacturing company whose mission is to breathe life into an advanced and responsible future. We accomplish our goal by making engineered-to-order products of exceptional quality, solving challenges with technical and sustainable solutions, and maintaining healthy working relationships. **Description of Company**: Haakon Industries...

  • Human Resources Consultant

    7 months ago

    Kingston, Canada Limestone District School Board Full time

    $72,641 - $80,703/Year 35 Hours/Week See Yourself in Limestone! Highly motivated and committed to contributing to a system that is responsible for educating our future, you will support Senior Staff, Principals, Vice-Principals, Managers, and employees in a variety of areas, ensuring our schools are staffed to the highest standard based on qualifications,...

  • Human Resources Manager

    6 months ago

    Kingston, Canada MetalCraft Marine Incorporated Full time

    Overview: **Responsibilities**: - Develop and implement HR and H&S policies and procedures to ensure compliance with all applicable regulations and company standards - Manage the full cycle recruitment process, including job postings, resume screening, interviewing, and selection - Conduct new employee orientations and ensure a smooth onboarding process -...

  • Human Resources Student Placement

    3 months ago

    Kingston, Canada Queen's University Full time

    Human Resources Student Placement About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Human Resources Asssitant

    3 days ago

    Kingston, Canada Limestone District School Board Full time

    Human Resources Assistant 12 months/year 35 hours/week **Yearly Salary**: $59,133 - $66,518 One Year Contract with the Possibility of Becoming Permanent About the Limestone District School Board The Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabe and Haudenosaunee. We acknowledge their enduring presence on...

  • Human Resources Support Representative

    8 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Human Resources Student Placement

    3 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Human Resources Generalist

    6 months ago

    Kingston, Canada Sofina Foods Inc Full time

    **Position Summary**: Reporting to the Plant Manager, the Human Resources Generalist is accountable for administering and advising on HR programs, policies and procedures and for meeting the Plant’s staffing needs for hourly and salary positions to support business priorities. This role will also carry out administrative work involving the human resources...

  • Administrative Assistant to The Avp Human Resources

    6 months ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant to the AVP Human Resources About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Human Resources Manager

    2 weeks ago

    Kingston, Ontario, Canada Canada Royal Milk Full time

    About Canada Royal MilkCanada Royal Milk is a leading infant formula manufacturer in Canada, part of the Feihe International group of companies. We pride ourselves on using high-quality Canadian cow and goat milk to create nutritious products for our customers.About the RoleWe are seeking an experienced Human Resources Manager to join our team. As HR...