Administrative Coordinator

4 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Coordinator

**Department/Unit**
- French

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S181-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week)

**Classification**
- AS2

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Administrative Coordinator is responsible for wide-ranging administrative functions in support of teaching, research, undergraduate and honours programs for the Department of French, which includes the Italian Studies program, to ensure excellent services in support of the Chair and the Department.

**Key Responsibilities**
- Ensure the efficient daily operation of department office and serve as the first point of contact for all department related matters.
- Support the Chair with the preparation of the annual department budget; monitor and reconcile expenses on a monthly basis to ensure compliance with budget plan; investigate discrepancies and variances for operating account; provide support for annual givings, endowment and research accounts affiliated with the department. Assist with the preparation of various financial forms.
- Prepare personnel and payroll forms for faculty, staff, part-time instructors, graduate students, research assistants, post-doctoral fellows, and student assistants.
- Assist in the preparation of the academic timetable; make recommendations to the Chair regarding scheduling, course rotation, and individual assignments; liaise with faculty members with regard to course assignment preferences and restrictions; liaise with the Registrar’s Office to resolve timetable issues.
- Assist students with inquiries, directing them to the instructor(s) concerned or to the Undergraduate Coordinator as appropriate.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administration diploma with three to five years’ related experience (or equivalent combination of training and experience).
- The ability to speak, write and read French.
- Experience with administrative functions including financial processes, budget monitoring, and office communications.
- Excellent client service skills are vital to this role.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Acrobat Reader, and web-based administrative systems and office technologies.

**Assets**
- Undergraduate degree.
- Experience working in a post-secondary setting.
- Basic understanding of project management.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 05/11/2023

**Close Date**
- 05/23/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

  • Administrative Coordinator

    2 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Coordinator **Department/Unit** - English **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S154-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative Coordinator

    1 month ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Coordinator **Department/Unit** - Family Medicine **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S313-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative Coordinator

    5 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Coordinator **Department/Unit** - Arts - Dean's Office **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S60-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative Coordinator

    1 month ago

    Halifax, Canada DeNova Full time

    As an experienced **Administrative Coordinator, **you are looking for your next challenge to make an impact with a purpose-driven organization, committed to building the innovative and sustainable food systems of our future. You want to demonstrate your superpowers of effective time management and impeccable organization. You see yourself as integrity-first,...

  • Administrative Coordinator

    22 hours ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Coordinator **Department/Unit** - Registrar's Office **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S337-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative & Project Coordinator

    7 days ago

    Halifax, Canada Canadian Association for Supported Employment Full time

    **The Canadian Association for Supported Employment** equips supported employment service providers to increase employment inclusion for Canadians who experience disability.** **Administrative & Project Coordinator** **PROJECT TITLE**:CASE **LOCATION**:Remote/Virtual, Canada-wide **POSTING DATE**:May 9th, 2024 **START DATE**:Immediately **APPOINTED...

  • Administrative Coordinator

    1 month ago

    Halifax, Canada Scotia Physiotherapy Full time

    Physiotherapy office seeking Permanent full-time Medical office administrative coordinator. Job summary: Provide & ensure front desk and phone coverage. Create a welcoming and efficient experience for clients over the phone and using various technologies. Manage Accounts Receivable and assist in marketing and promoting Scotia Physiotherapy. Manage...

  • Project Administration Coordinator

    1 month ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Project Administration Coordinator **Department/Unit** - Oceanography **Research Project** - Knowledge Co-Production and Transdisciplinary Approaches for Sustainable Nunatsiavut Futures **Location** - Halifax, Nova Scotia, Canada **Posting Number** - GP52-23 **Employee Group** -...

  • Research Administrative Coordinator

    3 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 162678** **Company: Nova Scotia Health** **Location: Central** **Zone, Halifax Infirmary Robie Street Entrance - QEII** **Department: RSH Geriatric Med 1029506-Hogan C 894286** **Type of Employment: Casual** **Hourly FT long-assignment** (100%** **FTE) x 1** **position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting...

  • Administrator Support Coordinator

    5 days ago

    Halifax, Canada D&L Engineering Sales Limited Full time

    **Company**: D & L Engineering Sales Limited **Position**: Administrator Support Coordinator As our Administrator Support Coordinator, you will be responsible for a wide variety of customer support and clerical duties such as: **Responsibilities**: - Answer incoming calls, greet walk-in customers and clients, and evaluate the purpose of inquiries,...

  • Executive Administrative Coordinator

    3 days ago

    Halifax, Canada Public Service Commission, Government of Nova Scotia Full time

    **Executive Administrative Coordinator** **Competition #** : 39073 **Crown Agency**: Art Gallery of Nova Scotia **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 5/23/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us** Since 1908, the Gallery has been a gateway...

  • Administrative Coordinator, Academic Programs

    5 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Coordinator, Academic Programs **Department/Unit** - Schulich School of Law - General **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S107-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if...

  • Program Administrative Coordinator, Rcp

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:155656 **Department/Program**:Reproductive Care Program, Healthy Populations & Provincial Initiatives **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: Non-union, Management/Non Union Bargaining Unit **Compensation**: $28.8914**: -...

  • Coordinator Administrator

    1 week ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:22-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Communities, Culture, Tourism and Heritage contributes to building a province which enhances pride...

  • Executive Administrative Coordinator

    4 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Crown Agency**:Art Gallery of Nova Scotia **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:5/23/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Since 1908, the Gallery has been a gateway for the visual arts in Atlantic Canada by engaging people with art. It...

  • Research Administrative

    2 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 152785** **Company: Nova Scotia Health** **Location: Central** **Zone, Centre for Clinical Research - QEII** **Department: Hematology Research** **Type of Employment: Casual** **Hourly FT long-assignment** (100%** **FTE) x 1** **position(s)** **Status**:Management/Non Union** Position** **Posting Closing Date: 12-Apr-23** Nova Scotia Health is the...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Halifax Real Estate Team Full time

    **Responsibilities**: Transaction Coordination: - Assist with the coordination and management of real estate transactions from start to finish. - Ensure all necessary documentation is completed accurately and submitted on time. - Coordinate with lenders, solicitors, and other third parties involved in the transaction process. Client Communication: -...

  • Coordinator, Administration and Finance, Nova

    1 month ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:2/20/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Communities, Culture, Tourism and Heritage contributes to building a province which enhances pride...

  • Administrative Coordinator

    4 days ago

    Halifax, Canada Government of Nova Scotia Full time

    **Job Overview** We are seeking a highly organized and detail-oriented Administrative Coordinator and Executive Assistant. You will report to the Deputy Chief of Staff and will be responsible for assisting in the day-to-day administrative operations of the Nova Scotia Liberal Caucus, while also supporting the Leader of the Official Opposition and elected...

  • Research Administrative Coordinator

    1 month ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 179789** **Company: Nova Scotia Health** **Location: Central Zone, Victoria Building - QEII** **Department: Research Urology** **Type of Employment: Casual Hourly PT long-assignment (50% FTE) x 1 position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date: 15-May-24** Nova Scotia Health is the largest provider of health...