Administrative Assistant
2 months ago
**Overview**
**MAJOR RESPONSIBILITIES**
1. Provide excellent customer service
- Deal effectively with customer and citizen concerns
2. Provide administrative support to the Director of Operations and the Operations Coordinators
- Government permits
- Inventory control
- Maintain proper filing system in accordance with the Town of Pincher Creek Retention and Disposal of Municipal Documents Bylaw #1569
- General maintenance of office and ordering supplies
- Support the Health and Safety program and coordination between departments
- Answer incoming calls promptly and respond to enquiries
- Ensure supervisor is fully apprised of all relevant and pertinent matters
3. Maintain required certifications
- Basic Emergency Management
- ICS 100
- First Aid
4. Provide clerical assistance as required
- Create required documentation
- Develop assigned reports
5. Provide backup as required
- Backup to coordinate regular safety presentations as required
- Crosstrain for other administrative functions with the Administration and Culture and Recreation Departments
- Assume duties of any other administrative function within the Administration and Culture and Recreation departments as directed by supervisor or CAO
6. Attend meetings as required
- Ensure professional conduct of meetings
- Take notes as required
7. Responsible for working safely and following safety policies
- Provide safety orientation for new employees, visitors and contractors
- Participate in the Health and Safety program
- Participate in Pincher Creek Regional Emergency Organization training, role development and activation duties as required.
- May be required to work outside of normal work hours during Emergency Coordination Centre (ECC) activation.
8. Maintain work area in a clean and tidy manner
- Perform sanitation such as disinfecting doorknobs, etc.
- Maintain office equipment
9. Dress appropriately for the role and operational tasks, ensuring compliance with PPE requirements
10. Take ownership and solve problems as required
11. Adopt and demonstrate professionalism and integrity in the workplace
12. Assist with emergent or unforeseen tasks as required
13. All other duties as assigned by either supervisor or the CAO
**QUALIFICATIONS**
- High School Diploma
**ASSETS**
- Training/mentoring skills
- Communication skills
- Organizational skills
- Motivating others
- Able to handle multiple issues/priorities at the same time
- Administrative Diploma
- BEM and ICS 100
**Job Types**: Full-time, Permanent
Pay: $26.56-$28.31 per hour
Expected hours: 35 per week
Additional pay:
- Overtime pay
**Benefits**:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2024-10-24
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