Reception/administrative Assistant

7 months ago

Stoney Creek, Canada Hamilton Food Share Full time

The Administrative Assistant will be required to perform an array of front office administrative duties including the processing of all donations with a high degree of accuracy.

This role will also act as a first point of contact and provide general information to donors, clients, and the public.

**Donations and gift processing**
- Enter all donations in Raiser’s Edge.
- Process Charitable Tax Receipts with solid understanding of CRA requirements.
- Ensure thank you letters and tax receipts are sent out in a timely manner.
- Run queries and create reports in Raiser’s Edge.
- Process credit cards and pre-authorized debits.
- Maintain donor files.
- Ensure the accuracy and completeness of donor records: to include researching addresses when mail has been returned and contacting donors for contact information.
- Assist with special projects including direct mail.

**Administration**
- Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports.
- Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
- Maintain and monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment.
- Photocopy and organize documents for distribution, mailing, and filing.
- Review documents, reports, and correspondence for format, content, grammar, and spelling; make edits as necessary.
- Locate filed materials upon request, ensuring that materials are given only to authorized parties.
- Prepare background documentation and research for reports.
- Maintain an organized and clean administration area.

**Requirements**:

- Experience in gift processing using Raiser’s Edge is an asset
- A post-secondary degree or diploma in administration, business, or a related field
- Excellent problem-solving skills
- Able to maintain a high level of confidentiality
- Excellent written and spoken English communication skills
- Computer literacy, including effective working skills of MS Word, Excel, and Outlook
- Ability to work individually as well as part of a team
- Superior telephone manners and strong interpersonal skills.
- Strong writing, editing, and proofreading skills
- Ability to adapt to new technology
- Ability to prioritize and manage conflicting demands

**Work Conditions**
- Operation of desktop computer and peripherals
- Able to occasionally lift items up to 25 pounds
- Extended periods of sitting
- Interaction with employees, management, and the public at large
- Working in a busy office environment with frequent interruptions

This is a great opportunity for someone who is highly organized, detail-oriented, and enjoys providing support in a fast-paced environment. If you are looking for a rewarding administrative role with room for growth, we encourage you to apply.

**Salary**: $20.00-$23.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

  • Reception - Concierge

    3 days ago

    Stoney Creek, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica STONEY CREEK_** **_ CASUAL - ON CALL_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of...

  • Reception - Concierge

    7 days ago

    Stoney Creek, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica Stoney Creek_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors now and as their...

  • Reception - Concierge

    6 days ago

    Stoney Creek, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica Stoney Creek_** **_ Casual - on call_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of...

  • Receptionist/administrative Assistant

    2 months ago

    Stoney Creek, Canada Spartan Response Inc. Full time

    **Spartan Response **is actively recruiting for a full-time **Reception/Administrative Assistant **based out of our Stoney Creek office. This role is essential in providing exceptional front desk support and administrative assistance, ensuring smooth operations within our office. We're looking for an energetic, well organized, administrative professional...

  • Full Time Sales and Reception

    1 week ago

    Stoney Creek, Canada Vision Clinic Full time

    Frame Stylist/Reception/Sales/ full time Are you a fashion-forward professional looking for an exciting career in Optics? Vision Clinic, the largest retail optical in the Niagara Region with locations also in Hamilton/Halton is actively seeking new members to join their team as a Frame Stylist to assist with reception and sales. You will learn about optics...

  • Full Time Sales and Reception

    3 days ago

    Stoney Creek, Canada Vision Clinic Full time

    Frame Stylist/Reception/Sales/ full time Are you a fashion-forward individual looking for an exciting career in Optics? Vision Clinic, the largest retail optical in the Niagara Region with locations also in Hamilton/Halton is actively seeking new members to join their team as a Frame Stylist to assist with **reception and sales**. You will learn about...

  • Part Time Sales and Reception

    2 weeks ago

    Stoney Creek, Canada Vision Clinic Full time

    Are you a fashion-forward individual looking for an exciting career? Vision Clinic, the largest retail optical in the Niagara Region with locations also in Hamilton/Halton is actively seeking new members to join their team as a Frame Stylist to assist with **reception and sales**. You will learn about optics and be immersed in the world of high designer...

  • Part Time Sales and Reception

    1 week ago

    Stoney Creek, Canada Vision Clinic Full time

    Are you an outgoing, enthusiastic, and fashion-forward individual looking for an exciting career? Vision Clinic, the largest retail optical in the Niagara Region with locations also in Hamilton/Halton is actively seeking new members to join their team as a Frame Stylist to assist with **reception and sales**. You will learn about optics and be immersed in...

  • Full Time Sales and Reception

    1 day ago

    Stoney Creek, Canada Vision Clinic Full time

    Are you a fashion-forward individual looking for an exciting career? Vision Clinic, the largest retail optical in the Niagara Region with locations also in Hamilton/Halton is actively seeking new members to join their team as a Frame Stylist to assist with **reception and sales**. You will learn about optics and be immersed in the world of high designer...

  • Administrative Assistant

    3 weeks ago

    Stoney Creek, Canada ServiceMaster Restore of Hamilton Full time

    **_About Our Company_** ServiceMaster Restore of Hamilton is a franchise of the 65 year industry leader ServiceMaster Canada. We provide disaster restoration expertise and quality customer service following unfortunate events. For more information, please visit our website at: **_The Position_** We are looking for a full-time Administrative Assistant who...

  • Administrative Assistant

    4 months ago

    Stoney Creek, Canada ServiceMaster Restore of Hamilton Full time

    **_About Our Company_** ServiceMaster Restore of Hamilton is a franchise of the 65 year industry leader ServiceMaster Canada. We provide disaster restoration expertise and quality customer service following unfortunate events. For more information, please visit our website at: **_The Position_** We are looking for a full-time Administrative Assistant who...

  • Administrator - Financial and Administration

    2 weeks ago

    Stoney Creek, Canada Hamilton Food Share Full time

    Hamilton Food Share is seeking a full-time Administrator to join the team. This position reports directly to the Business Manager with key responsibilities in Financial & Accounting, Central Administration, Facility and Property and Special Projects. **Key Responsibilities** **Financial & Accounting**: enters all financial and accounting related...

  • Administrative Supervisor

    5 days ago

    Stoney Creek, Canada Russel Metals Full time

    We are currently seeking someone who is eager to learn, committed to having a safe and healthy workplace and to ensuring the delivery of quality products for the position of **Administrative Supervisor **in our **Stoney Creek, ON** Branch. **Responsibilities**: - Providing efficient and timely administrative support to the branch. - Supervision...

  • Administration Supervisor

    3 months ago

    Stoney Creek, Canada Russel Metals Full time

    **Reasons to Join Our Team!** - Competitive Salaries - Attractive Profit Sharing Plan - Comprehensive Benefits Program - Pension Plan with employer matching - Company Stock Purchase through payroll deduction - Scholarship Program - Educational Reimbursement Program We are currently seeking someone who is eager to learn, committed to having a safe and...

  • Administrative Assistant

    4 weeks ago

    Stoney Creek, Canada ASI Group Ltd. Full time

    Administrative Assistant ASI Group Ltd. (ASI) has been an industry leader in underwater inspection, maintenance and repair, and biofouling (mussel) monitoring and control services since 1987. Our scope and depth of work has continually increased over the years, while our core business of marine inspections and mussel services remains consistent. Our...

  • Dental Office Administrator

    7 months ago

    Stoney Creek, Canada Paramount Dentistry Full time

    Come join our amazing team at Paramount Dentistry! We are searching for a detail-oriented, experienced **Dental** **Office Receptionist** on a full-time basis. The Dental Office Receptionist will play a key role in executing the day to day administration and coordination of the dental office. The person we are looking for loves welcoming and interacting with...

  • Administration Assistant

    3 months ago

    Stoney Creek, Canada Russel Metals Full time

    **Reasons to Join Our Team!** - Competitive Salaries - Attractive Profit Sharing Plan - Comprehensive Benefits Program - Pension Plan with employer matching - Company Stock Purchase through payroll deduction - Scholarship Program - Educational Reimbursement Program We are currently seeking someone who is eager to learn, committed to having a safe and...

  • Administration Assistant

    7 months ago

    Stoney Creek, Canada Russel Metals Full time

    **Reasons to Join Our Team!** - Competitive Salaries - Attractive Profit Sharing Plan - Comprehensive Benefits Program - Pension Plan with employer matching - Company Stock Purchase through payroll deduction - Scholarship Program - Educational Reimbursement Program We are currently seeking someone who is eager to learn, committed to having a safe and...

  • Administrative Assistant

    7 months ago

    Stoney Creek, Canada King East Dental Full time

    **Administrative Assistant** Our progressive, patient centered family practice is searching for a full-time (35-40 hours/week) **Administrative Assistant** to join our team. We are looking for an enthusiastic individual who is a team-player and will share in our dedication to providing quality patient care and building lasting relationships. Effective...

  • Administrative Assistant

    7 months ago

    Stoney Creek, Canada DEL Windows & Doors Inc. Full time

    **Manufacturer of custom windows & doors for over 40 years, is looking for an experienced Administrative Assistant to join their dynamic team.** **SUMMARY**:To provide administrative support and assistance to senior management team. **SPECIFIC RESPONSIBILITIES**: - Provide high quality administrative support to senior management team - Day to Day Office...