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Property Administrator

4 months ago

Halifax, Canada Page Property Management Full time

**Page Property Management** is an industry leader in the development, construction and management of commercial and residential properties; primarily in the Halifax region. With an existing portfolio of over 5 million square feet (which includes the iconic Nova Centre), Page continues to expand its portfolio by investing in exciting projects. We are committed to attracting highly talented people, who share our passion for the industry, and commitment to provide exceptional tenant service.

Due to recent growth, we are looking to add a Property Administrator to the team. Acting as the first point of contact for tenants, the Property Administrators responsible for coordinating the daily activities related to the management of a portfolio of properties to ensure superior customer service and accountability with company policies and government regulations.

**Why Join Us?**
- Competitive salary
- Health/dental benefits
- GRRSP matching program
- Free, on-site private employee gym
- Pizza Fridays every month
- Free parking
- Opportunity to be part of a growing company, doing exciting things in the city of Halifax

**Responsibilities**:

- Provide a positive first impression as the front line response to tenant requests;
- Manage customer service requests through electronic work order system;
- Manage the master key system and keep index current;
- Maintain and keep current Insurance certification for contractors along with contact information;
- Prepare purchase orders for all goods and services procured and arrange for appropriate approval for payment;
- Prepare communication to tenants;
- Prepare service contracts as directed by the Property Manager;
- Update and maintain equipment, repairs, history and inventory information in electronic work order system;
- In conjunction with the Operations Team, ensure tenant requests are completed as requested, in a timely manner;
- Working in collaboration with internal staff, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum;
- In conjunction with the Property Manager, assist in the preparation of annual budgets and monthly reports;
- Scheduling life safety and other annual inspections through coordination with in
- house or third party contractors;
- Assist the Property Manager with tendering and awarding of service contracts;
- Work with Accounting team to ensure efficient processing of contractor invoices and PO’s;
- Working closely with Operations Team to maintain current PM records and inventory database within electronic work order system
- Provide reception relief as required;

**Qualifications**:
**Education and Experience**:

- Previous experience in property administration would be an asset, but not required
- 2+ years experience working in a administrative capacity
- Post secondary degree or diploma in a relevant field (e.g., Business Admin, Admin, etc.). Equivalent work experience may be considered.

**Specific Skills and Knowledge**
- Excellent tenant relation/customer service skills; proven ability to develop rapport and build relationships with others;
- Able to effectively multi task and address important time sensitive matters - strong sense of urgency;
- Exceptional organizational and prioritization skills;
- Ability to stay calm and work under pressure;
- Experience using Yardi considered an asset but not required;
- Working understanding of building systems is a strong asset;
- Strong written and oral communication skill
- Team play, reliable and diligent.

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2023-06-05