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General Office Secretary

3 months ago

Winnipeg, Canada River East Transcona School Division - Transportation Full time

**Class A - General Office Secretary**

**7 hours per day; 8:45 a.m. to 4:45 p.m.**

**Effective August 19/24**

**Job Summary**: Provides secretarial support by performing a variety of routine secretarial duties and administrative assignments as coordinated by the supervisor and, if applicable, assists staff, students, parents, and visitors.

**Responsibilities**:

- Assisting with transportation preparation, registration and computer scheduling
- Providing scheduling for and dispatch of buses for divisional field trips, special needs programming, bus evacuations, early dismissals and shop schedules
- Communicating with drivers using two-way radio
- Assisting with departmental budget control and requisitioning as needed
- Providing word processing, telephone, photocopying, filing, fax and mail services
- Assisting with compiling data and preparing reports
- Providing secretarial help as may be required by the head secretary and/or department administration

**Qualifications**:

- Education and experience:_
- A high school diploma and at least 6 months of administrative experience or formal training in office administration OR an equivalent combination of experience and training
- Communication and interpersonal skills:_
- Excellent written and verbal communication skills
- Ability to work cooperatively and harmoniously with staff and management and deal effectively with the public
- Respect confidentiality of work
- Computer skills:_
- Excellent knowledge of Office 365
- Word processing (minimum of 35 w.p.m.)
- Organization and time management:_
- Demonstrated organizational and time management skills with the ability to prioritize and multitask in a high-volume environment
- High degree of initiative
- External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

The above statements reflect the general duties considered necessary to describe the principal functions of the position identified and shall not be construed as a detailed description of all work requirements that may be inherent to the position.

Pay: $21.80-$25.69 per hour

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-08-19