Executive Assistant

2 weeks ago

Kingston, Canada Holarch Design Inc. Full time

**HOLARCH PROFILE**

Holarch Design Inc. is a growing multi-faceted, purpose-driven company whose mission is empowering appreciation of the built environment through strategy, construction and experience. Our goal is authentic culture and brand fusion, walking our talk and serving from the values that are truly important to our team, customers & stakeholders. A ‘Holarcher’ is someone who inspiringly challenges the trajectory of their life knowing that only through meaningful growth and contribution can they give their best and find fulfillment in their work. We live empowered, authentic and intentional knowing that each relationship and project, big or small, can make a large rippling impact in many people's lives and the environments which help shape them.

We balance our hiring based first on a cultural fit, then on diverse skill sets, creativity & perspectives that serve the overall mission of the company.

**EXECUTIVE ASSISTANT**

$22-28

Full-time

This position includes a combination of personal, administrative & operational responsibilities. A balance between executing given tasks and responding to issues that arise while proactively noticing where value can be created for the executive's time, energy and attention.

Responsibilities include but are not limited to:

- Keep the ‘day to day’ running smoothly by anticipating, executing or overseeing a wide range of errands to ensure that the executive’s time, energy and attention are protected and focused on the highest priority items and relationships.
- Scheduling including appointments, meetings, and personal time, noticing/resolving any conflicts around the company or personal priorities.
- Communications/liaison to various team members, customers or general stakeholders while exemplifying the company's mission, values and brand identity.
- Work closely in project planning, meetings and strategy to manage action items and ensure effective execution.
- General knowledge, use and oversight of general maintenance and upgrades of business technologies, tools, & systems (in collaboration with relevant experts and departments).
- Assist in maintaining/updating the employee standards & experience manual.
- Identify/investigate/report any discrepancies in brand identity or cultural dynamics.
- Gathering and presenting information for reports.
- Advisory/feedback based on awareness, experience, best practices or social/cultural/market changes.
- Adapt as the company grows and scales.

Skills & Qualifications:

- 5+ years experience as an executive assistant or similar role.
- Excellent verbal and written communication.
- Ability to work with a diverse set of stakeholders managing expectations, values & priorities for successful outcomes.
- Maintain physical and mental health with self-directed and/or company-assisted practices.
- Ability to work independently and effectively under pressure in a fast-paced environment.
- Preserve personal/professional boundaries with confidentiality or sensitive information while maintaining an in-depth understanding of the executive’s and close contacts’ preferences, values, and way of living/working.
- Ability to travel when required.
- Excellent interpersonal and communication skills.
- Ability to work independently or as a team and take initiative in various types of environments.
- Superior organizational skills and attention to detail.
- Full G license for a minimum of 5 years and a clean driver’s abstract.
- Criminal record check will be required.
- Service and growth-oriented mindset.

Perks/Benefits include but are not limited to:

- Competitive pay;
- Performance Bonuses;
- Vacation Pay;
- OT pay after 44 hours;
- Group Benefits after 6 months;
- Team Days, Events & Trips;
- Career advancement, including various training to align work/position with your strengths/values.

We thank all applicants for their response, however, only those being considered for an interview will be contacted.

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