Executive Assistant to CEO

6 months ago

Toronto, Canada Clearspace Offices Inc. Full time

**About Clearspace**

Our mission at Clearspace is to **make better spaces available to more people**. We are disrupting the commercial real estate industry by reimagining how offices are designed, built and delivered. As a construction-tech startup built by a group of industry outsiders, we have developed solutions to materially reduce the cost of and simplify commercial construction. We work with Canada's largest landlords and have been involved in a number of Toronto's largest office transactions. You’ll work with an incredible team of smart, driven individuals to re-think how office space is delivered. Join us, as we change an industry and make awesome workplaces accessible to more companies.

**Role**:
**Responsibilities**:

- Managing the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders;
- Overseeing the operations of the executive office, including leadership and board meetings, and strategy planning. This includes structuring agendas, managing communications, and coordinating across divisions.
- Leading and supporting strategic initiatives and projects, facilitating action items, and ensuring execution on behalf of the executive office. This includes:

- Creating and maintaining reports, systems, and processes to streamline operations by identifying inefficiencies and proposing improvements.
- Maintaining our project and management systems (including, but not limited to, Salesforce, Wrike, Procore, etc.), ensuring they are updated to meet the needs of the executive office and the participating business divisions.
- Developing comprehensive documentation and training materials to support the adoption and ongoing use of new business systems.
- Coordinating with the engineering team for system updates, ensuring solutions meet business requirements.

**Qualifications**:

- Training or certification in project management preferred;
- At least 7 years in a role supporting C-level executives;
- A minimum experience of 2 years working in a construction or real estate related industry;
- Proficiency in the following is mandatory: Wrike, Procore, Salesforce and Make;
- A certification in Procore is mandatory.
- Exceptional organization, time management, and multitasking skills;
- Demonstrated ability to lead and manage projects from inception to completion, ensuring alignment with business goals;
- Ability to read and analyze profit and loss and balance sheet statements is required; and
- Excellent communication skills and the ability to manage stakeholder relationships effectively.

**About the opportunity**
- Occasional telework from home option available.
- Full time, Permanent
- Benefits: Standard company employment benefits including: extended medical, dental, vision care, life insurance, 15 vacation days annually. May be eligible for occasional discretionary bonuses in line with company policy.

**About The Way We Work**

An inclusive working environment and a vibrant company culture are at the heart of Clearspace. These values describe who we are as Clearspacers.
- **Integrity First** - We do the right thing, even when no one is watching.
- **Grit** - We don’t give up when it’s tough. We get back up after we fail.
- **Treat People Well** - We build relationships based on respect and transparency. We don’t work with assholes.
- **Ownership** - We take the initiative, own the results.
- **Continuous Improvement** - We push our limits to be better. We are never complacent.

Clearspace is an equal opportunity employer strongly committed to diversity and inclusion. We currently employ a hybrid work model to offer our team choice and flexibility to accomplish their best work. Join us and build something incredible

**Job Types**: Full-time, Permanent

**Salary**: $85,000.00-$95,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Toronto, ON M8V 1M6

  • Executive Assistant to CEO

    6 months ago

    Toronto, Canada Provincial Smart Home Services Full time

    **Company**: _Provincial Smart Home Services - HVAC & SMART HOME AUTOMATION_ **Company Overview**: Provincial Smart Home Services provides a range of smart home and HVAC solutions to homeowners across Canada. Our commitment to environmental sustainability is at the core of everything we do. We offer eco-friendly products and services that not only enhance...

  • Executive Assistant to The CEO

    2 months ago

    Toronto, Canada Visions of Science Network for Learning Full time

    **Position Overview** We are seeking a dynamic and proactive Executive Assistant to join our team at Visions of Science! This position will lead the management of the CEO’s office, manage key administrative functions, and support the Board of Directors, including committees and special projects. Additionally, this role offers unique opportunities to be...

  • Executive Assistant to CEO

    1 month ago

    Toronto, Canada Ontario Association of Optometrists Full time

    **Job Overview** **About the Ontario Association of Optometrists (OAO)** The Ontario Association of Optometrists (OAO) is the leading professional organization representing over 2,000 optometrists in Ontario for over 100 years. We are dedicated to helping our members provide the highest standard of eye health and vision care for Ontarians while driving the...

  • Executive Assistant

    8 months ago

    Toronto, Canada Teranet Full time

    Core Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...

  • Executive Assistant to CEO

    4 days ago

    Toronto, Canada Nightshift Full time

    **About Nightshift**: Nightshift is an independent design, development, strategy, and experiential studio. We combine creativity, craft, and technology into ideas and experiences that challenge the status quo. We have fuelled the world’s most innovative companies to create brands and experiences shaping our collective future. **About the Position**: **Key...

  • Executive Assistant to The CEO

    7 months ago

    Toronto, Canada Rose Rocket Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Executive Assistant to CEO

    7 months ago

    Toronto, Canada innovatebyday.ca Full time

    This is a **Full-Time Executive Assistant **positionwith a **Business Development focus.**: **COMPANY OVERVIEW** Innovate By Day is a bilingual, certified woman-owned, values-led strategic marketing and digital content studio. Since 2010, we have specialized in serving the corporate, cultural, governmental, and not-for-profit industries, developing...

  • Executive Assistant, President

    7 months ago

    Toronto, Canada Unity Health Toronto Full time

    In a fast paced environment, the primary role of the Executive Assistant to the President & Chief Executive Officer (CEO) of a 3 hospital site health system is to provide a wide range of executive level administrative support functions ranging from coordination of information flow integral to the office, accurate and timely delivery of senior level...

  • Executive Assistant to the CEO

    1 day ago

    Old Toronto, Canada Brodflour Full time

    Brodflour is seeking a highly skilled and experienced Executive Assistant to join its team as an integral member of the CEO's office. This role offers an exciting opportunity for a professional with excellent organizational, communication, and leadership skills to support the CEO in driving business growth and success.About the Role:The Executive Assistant...

  • Executive Assistant to CEO

    7 months ago

    Toronto, Canada BG Wealth Group Full time

    BG Wealth Group is a Canadian real estate investment and financial consultancy firm with 3 offices in the Greater Toronto Area. We specialize in the evaluation, acquisition, development, transformation, and management of real estate assets. **About the Position** This position requires on-site work at 2 different offices in the GTA on a flexible basis, 3...

  • Executive Assistant to CEO

    3 weeks ago

    Old Toronto, Canada Emerson Internatioanl Inc. Full time

    About Emerson International Inc.We are a global company seeking an exceptional individual to join our team as Executive Assistant to the Chief Executive Officer (CEO). This role offers an exciting opportunity for someone with excellent organizational skills, strong communication abilities, and a keen eye for detail.Job SummaryThe successful candidate will...

  • Executive Assistant to CEO

    8 months ago

    Toronto, Canada Teranet Full time

    **Who We Are** Teranet is Canada’s leader in the delivery and transformation of statutory registry services with extensive expertise in land and commercial registries. We also market insightful property and data solutions, as well as practice management automation to thousands of customers in the real estate, financial services, government, utilities, and...

  • Executive Assistant to CEO, Canada

    6 months ago

    Toronto, Canada Hill & Knowlton Full time

    **About Hill & Knowlton** Hill & Knowlton is the global strategic communications leader for transformation. We help brands, businesses and leaders build reputation, manage risk, and create breakthrough opportunities for growth. Founded in 1927, today's Hill & Knowlton operates 70 offices in over 30 countries, providing advisory, public relations and...

  • Personal Executive Assistant to The CEO

    10 hours ago

    Toronto, Canada Esport Entertainment Group Full time

    **JOIN THE WINNING TEAM!** **Full time - Senior Legal Counsel, Compliance and Regulatory** **Location: Toronto / Remote** **Overview** Reporting directly to the CEO, the Personal Executive Assistant to the CEO provides executive, administrative, and development support to the CEO. The Personal Executive Assistant serves as the primary point of contact...

  • Executive Assistant to The President and CEO

    2 days ago

    Toronto, Canada Ontario Chamber of Commerce Full time

    **ONTARIO CHAMBER OF COMMERCE EMPLOYMENT OPPORTUNITY** Executive Assistant to the President and CEO Location: 180 Dundas St. West, Toronto, Suite 2105 Working Arrangement: On-site Reports to: President and CEO Full-time, Monday - Friday from 9:00 a.m. - 5:00 p.m. Overview of the position: The Executive Assistant to the President and CEO of Ontario...

  • Executive Assistant to CEO

    7 months ago

    Toronto, Canada Encircled Full time

    Encircled is a Canadian slow fashion brand that believes in a mínimalist and versatile approach to clothing. With a focus on sustainability, their collection of eco-friendly and versatile clothing is designed to help you feel your best in any situation. From cozy loungewear to chic separates, their pieces are designed to be both comfortable and stylish,...

  • Executive Assistant to The CEO

    7 months ago

    Toronto, Canada The Pod Group Full time

    **PASSIONATE COLLABORATIVE ACCOUNTABLE RESULTS-DRIVEN CARING**: **OVERVIEW** A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Senior CEO Executive Assistant

    4 weeks ago

    Toronto, ON, Canada Professional Staffing Full time

    We’re looking for an Executive Assistant to manage key priorities, support leadership, and ensure seamless operations. If you thrive in dynamic environments and excel at anticipating needs, we want to hear from you! Act as a liaison to the Leadership Team, Executive Committee, Finance Committee, Board of Governors, and other committees. Perform a wide...

  • Executive Assistant to The President

    10 hours ago

    Toronto, Canada St. Michael's Hospital Full time

    Now, the leadership at St. Michael’s Hospital and Providence Healthcare has come to us with an audacious idea. They want to lead a global movement to reinvent the patient experience. So along with our physicians, scientists, educators and AI experts, we designed a $1-billion campaign to make it happen. It’s called HUMANCARE. Bolstered by our fierce...

  • Executive Assistant to the CEO

    4 weeks ago

    Old Toronto, Canada Government of Canada - Central Full time

    Overview:We are seeking an experienced Executive Assistant to provide high-level administrative support to our CEO.Salary: $85,000 - $110,000 per annumJob Description:The Executive Assistant will be responsible for coordinating the work of regions, divisions or departments, and establishing objectives for the organization. They will also formulate or approve...