Executive Assistant to CEO

7 months ago

Toronto, Canada Encircled Full time

Encircled is a Canadian slow fashion brand that believes in a mínimalist and versatile approach to clothing. With a focus on sustainability, their collection of eco-friendly and versatile clothing is designed to help you feel your best in any situation.

From cozy loungewear to chic separates, their pieces are designed to be both comfortable and stylish, with a focus on high-quality materials. Encircled is committed to ethical and sustainable production practices, producing all clothing locally in Toronto. As a certified B Corporation, Encircled is dedicated to minimizing its environmental impact and creating a positive social impact in the fashion industry.

Join our team and be a part of a company that is committed to making a difference through fashion.
- **Are you ready to join a team that's redefining workwear and sustainability?**_

Encircled, a slow fashion brand based in Toronto, is looking for a motivated **Executive Assistant** to provide high-level support to our CEO and help drive our growth.

You'll coordinate her business and personal calendars, manage team communications, and handle various admin tasks including scheduling, HR, inbox management, office management, PR and social media and more.

No task is too small or too big, and you're passionate about making a difference. You're a quick learner who thrives on balancing multiple priorities. If you possess a high-level of decorum, love technology, have experience serving entrepreneurs, and enjoy collaborating with a team, we want to hear from you.

Join us in our mission to make sustainable fashion the norm.

**Your primary gig**:

- Manage CEO's personal and business calendars, adjust to new demands and prioritize commitments, schedule travel and book appointments.
- Manage CEO's inbox and provide attention to detail in communication.
- Handle light bookkeeping, update cash flow documents, and coordinate invoices, track down receipts and expenses.
- Evaluate incoming correspondence and redirect to the team as necessary.
- Organize logistics for the studio, including social events, retail events, training, and appointments.
- Complete various administrative tasks, such as booking appointments, processing invoices, and responding to general inquiries.
- Assist with social marketing efforts, and compiling data for analysis.
- Participating in the recruiting process.
- Lead meetings in lieu of the CEO and attend others and take notes.
- Local, and possible future international travel with the CEO to events/conferences.
- Other administrative duties as required.

**Who we’re looking for**:
We're seeking a highly motivated, team-oriented individual who enjoys working in a fast-paced and collaborative startup environment. While you prefer a backseat role, you're a self-starter who can work independently while still contributing to the team. You're tech-savvy, comfortable with social media, and a master of business and personal calendars, typing 45 wpm. You're an expert problem solver with great communication skills that facilitate ease and flow with your leader and extended team. You're passionate about creating a positive impact and continuously improving systems and processes. Most importantly, you must love dogs and be trustworthy and safeguard the confidentiality of our business, customers, and team members. You work smart, fast and technology is embedded into every process you create.

**Your experience**:

- An experienced Administrative Assistant with a minimum of 3+ years supporting a CEO, founder or high-level directors
- Experience being a personal assistant
- Ability to manage multiple priorities
- At least 2 years of bookkeeping experience.
- A Bachelor’s degree in marketing or business administration is an asset.
- Familiarity with bookkeeping software like Xero is necessary.
- You must be comfortable with troubleshooting Apple devices.
- You should have solid spreadsheet skills and project management skills.
- A flexible schedule is required as evenings and weekends may be necessary during busy periods.
- You must be able to lift a minimum of 20lbs, and a valid G-license and access to a car is an asset.
- Hybrid-remote position: minimum 1-day a week in office with some flexibility up or down during busy periods.

**Working at Encircled**:

- Casual dress code at our office - basically, no dress code
- Priority on healthy work-life balance
- Apple laptop for work
- Dog-friendly workspace
- Summer hours
- Opportunity to work directly with a dynamic CEO and learn from her experience
- Opportunity to buy our clothing at a discounted rate for yourself, and friends and family
- Eligible for company-subsidized health and medical benefits

**To apply**:
**Cover letters must outline your experience, and answer the following questions**:

- Why do you want to work for Encircled?
- Why are you the right fit for this position?
- What’s your desired salary?
- Only applicants selected for interviews will be contacted. Please no drop-in visi

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