Executive Assistant to CEO

6 months ago

Toronto, Canada Teranet Full time

**Who We Are**

Teranet is Canada’s leader in the delivery and transformation of statutory registry services with extensive expertise in land and commercial registries. We also market insightful property and data solutions, as well as practice management automation to thousands of customers in the real estate, financial services, government, utilities, and legal markets.

**Why Teranet**

We may be a global innovator in electronic services and solutions who operate one of the most advanced and secure registration systems in the world, but we’re so much more than that
- Our Extraordinary People.
- Growth Opportunities.
- Our Work Environment.
- Company Culture & Core Values

**What you will be doing**
- **Core Accountabilities and Outcomes**:_
- Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader.
- Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.) and is proficient with all Microsoft products and grammatical skills.
- Understands the responsibilities and priorities of the CEO and the business of the Company, and proactively coordinates the activities of the Office of the CEO of Teranet
- Possesses strong critical thinking capabilities to support effective problem solving and appropriate decisions having assessed a situation.
- Has strong listening skills and can digest and interpret information to determine next steps. Will proactively seek out internal and external influencers to better understand and represent the office.
- Work supportively with other Executive Assistants to (i) improve collaboration and comradery on the Teranet Executive team, and (ii) elevate the overall standard of capabilities and professionalism of the function within Teranet.
- Manages the calendar of the CEO to promote productivity including scheduling of all meetings, coordinating visits with internal/external contacts, booking appointments, making all travel arrangements, personal appointments etc.
- Ensures CEO schedule is appropriately paced to facilitate enough time to prep for meetings and complete deliverables.
- Observe, analyze and recommend changes to the functioning of the Office of the CEO to ensure overall effectiveness and efficiency for the rest of the organization.
- Track and manage the receipt of responses to requests for information made by the CEO.
- Follow up and act as a liaison for the Office of the CEO with various individuals both internally and externally, at all levels of the organization.
- Handle highly sensitive and confidential matters as part of daily administrative duties. Proactively manages an action item inventory and actions those within their purview.
- Respond to, and resolve general and confidential inquiries, working closely with other internal departments, as well as external contacts.
- Take requests or recognizes a need and independently manages it through to a successful outcome even if it means ensuring and coordinating the contribution of others.
- Be responsible for receipt, distribution, payment, and analysis of invoices and materials ordered for the department..
- Supports the administrative needs of the Teranet Board of Directors, Board Chair, Board Investment Committee, and Investment Committee Chair and Shareholder Asset Manager.
- Proactively coordinates CEO involvement in internal and external events and meetings ensuring logistics, preparation time and materials are prepared/delivered on a timely basis.
- Ability to understand desired outcomes and project manage them to success as assigned.
- Proactively build leverageable relationships with:

- Internal leaders and those that support them.
- Other duties as assigned.
- **Written Communication**:_
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures, deliverables on a timely basis.
- Building executive-level presentations and analysis and decks using the Microsoft Suite of products and Teranet’s Contract Management system. More particularly strong PowerPoint, graphic and intel skills
- Organizing, attending, and participating in stakeholder meetings. Ability to understand the discussions and capture relevant notes and action items and then to monitor and work with the CEO to ensure completion.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met.
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
- Draft and or edit/proof communications from the office of the C

  • Executive Assistant to CEO

    5 months ago

    Toronto, Canada Provincial Smart Home Services Full time

    **Company**: _Provincial Smart Home Services - HVAC & SMART HOME AUTOMATION_ **Company Overview**: Provincial Smart Home Services provides a range of smart home and HVAC solutions to homeowners across Canada. Our commitment to environmental sustainability is at the core of everything we do. We offer eco-friendly products and services that not only enhance...

  • Executive Assistant to The CEO

    2 weeks ago

    Toronto, Canada Visions of Science Network for Learning Full time

    **Position Overview** We are seeking a dynamic and proactive Executive Assistant to join our team at Visions of Science! This position will lead the management of the CEO’s office, manage key administrative functions, and support the Board of Directors, including committees and special projects. Additionally, this role offers unique opportunities to be...

  • Executive Assistant

    7 months ago

    Toronto, Canada Teranet Full time

    Core Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...

  • Executive Assistant to CEO

    4 months ago

    Toronto, Canada Christiectherapy Full time

    Job Overview: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO. As the Executive Assistant, you will be responsible for managing a diverse range of administrative tasks, including bookkeeping, organizing receipts, running errands, and ensuring smooth operations within the...

  • Executive Assistant to The CEO

    5 months ago

    Toronto, Canada Rose Rocket Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Executive Assistant to CEO

    5 months ago

    Toronto, Canada innovatebyday.ca Full time

    This is a **Full-Time Executive Assistant **positionwith a **Business Development focus.**: **COMPANY OVERVIEW** Innovate By Day is a bilingual, certified woman-owned, values-led strategic marketing and digital content studio. Since 2010, we have specialized in serving the corporate, cultural, governmental, and not-for-profit industries, developing...

  • Executive Assistant, President

    5 months ago

    Toronto, Canada Unity Health Toronto Full time

    In a fast paced environment, the primary role of the Executive Assistant to the President & Chief Executive Officer (CEO) of a 3 hospital site health system is to provide a wide range of executive level administrative support functions ranging from coordination of information flow integral to the office, accurate and timely delivery of senior level...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada Constructor Full time

    About the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada The Pod Group Full time

    Job Title: Executive Assistant to the CEOAbout the Role:The Pod Group is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our CEO and Board of Directors. As a key member of our team, you will be responsible for managing complex calendars, coordinating events, and providing administrative support to ensure the...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada The Pod Group Full time

    Job Title: Executive Assistant to the CEOAbout the Role:The Pod Group is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our CEO and Board of Directors. As a key member of our team, you will be responsible for managing complex calendars, coordinating events, and providing administrative support to ensure the...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Ontario, Canada The Pod Group Full time

    Job Title: Executive Assistant to the CEOWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our President & CEO. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.About the RoleThe Executive Assistant will be responsible for providing administrative support...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Ontario, Canada The Pod Group Full time

    Job Title: Executive Assistant to the CEOWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our President & CEO. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.About the RoleThe Executive Assistant will be responsible for providing administrative support...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada The Pod Group Full time

    Job Title: Executive Assistant to the CEOJob Summary:The Pod Group is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and the Board of Directors. The successful candidate will be responsible for calendar and event management, general and systems administration, and operation support.Key...

  • Executive Assistant to the CEO

    1 month ago

    Toronto, Ontario, Canada The Pod Group Full time

    Job Title: Executive Assistant to the CEOJob Summary:The Pod Group is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and the Board of Directors. The successful candidate will be responsible for calendar and event management, general and systems administration, and operation support.Key...

  • Executive Assistant to the CEO

    4 weeks ago

    Toronto, Ontario, Canada Hootsuite Full time

    Why HootsuiteTransforming Social Media for Business SuccessHootsuite is a leading social media management platform that empowers businesses to connect with their audience, drive engagement, and measure results. As an Executive Assistant to the CEO, you will play a critical role in supporting the CEO's efforts to drive business growth and success.Key...

  • Executive Assistant to the CEO

    4 weeks ago

    Toronto, Ontario, Canada Hootsuite Full time

    Why HootsuiteTransforming Social Media for Business SuccessHootsuite is a leading social media management platform that empowers businesses to connect with their audience, drive engagement, and measure results. As an Executive Assistant to the CEO, you will play a critical role in supporting the CEO's efforts to drive business growth and success.Key...

  • Executive Assistant to CEO, Canada

    5 months ago

    Toronto, Canada Hill & Knowlton Full time

    **About Hill & Knowlton** Hill & Knowlton is the global strategic communications leader for transformation. We help brands, businesses and leaders build reputation, manage risk, and create breakthrough opportunities for growth. Founded in 1927, today's Hill & Knowlton operates 70 offices in over 30 countries, providing advisory, public relations and...