Program Operations Coordinator

2 weeks ago


Ottawa, Canada canarie Full time

The Program Operations Coordinator is accountable for supporting the efficient coordination and implementation of CANARIE’s programs, with a goal of maximizing workflow efficiency and providing support for programs while ensuring high levels of accuracy and quality program delivery to CANARIE stakeholders.

This is a full-time, term position through August 31, 2025, that reports to CANARIE’s Director, Program Operations.

**Key Responsibilities**:

- Supporting the management of program initiatives, coordinating team activities, and tracking progress of those initiatives
- Coordinating, scheduling, and participating in a variety of stakeholder meetings: including drafting agendas, coordinating logistics, and taking minutes
- Driving the rhythm of action items and tracking follow-up activities including determining status and following through to completion
- Developing a deep knowledge and understanding of the programs and supporting their committees
- Coordinating program activities such as webinars and training
- Preparing contracts and related amendments for program participants using standard templates
- Overseeing, maintaining, and developing CANARIE’s process documentation database and documentation program
- Supporting the development of standardized program reporting and related metrics
- Participating in team initiatives and projects
- Providing back-up support for team members
- Travel may occasionally be required
- Other related duties and responsibilities, as required

To excel at CANARIE, you have a demonstrated capacity to work collaboratively on teams and are also an energetic self-starter with the self-motivation to work independently. You have excellent oral and written communication skills, and can count time management, problem solving, and managing multiple priorities as your strengths. You also share a dedication to CANARIE’s core values: service, teamwork, inclusion, innovation, quality, and integrity.

Relevant experience in publicly funded not-for-profit organizations is desirable. Bilingualism is preferred.

**What You Bring**:
**Education and Experience**:

- College diploma or university degree or a suitable combination of education, experience and training
- Minimum of 8 years of related experience

**Skills**:

- Positive approach, adaptable and friendly
- Strong attention to detail
- Ability to work independently with confidence and a strong commitment to service
- Excellent consultative, analytical, problem solving and decision-making skills

**Technical Proficiencies**:

- Strong working knowledge of the Microsoft Office suite

**Come Work with Us**:
We are committed to employment equity and encourage anyone who can contribute to the diversification of ideas and perspectives to apply. For applicants with disabilities, accommodation is available upon request throughout the recruitment and assessment process.

We thank all applicants, however only those applicants selected for an interview will be contacted.



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