Intermediate Coordinator, Academic Program

2 months ago

Ottawa, Canada University of Ottawa Full time

Follow us on

LinkedIn

**Job Type**:
Employee

Duration in Months (for fixed-term jobs):
12

Job Family:
Academic Program Management

of Open Positions:
1

Faculty/Service - Department:
Registration and Foreign Programs

Campus:
Roger Guindon Hall

Union Affiliation:
SSUO

Date Posted:
February 22, 2024

Closing Date:
March 04, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 07

Salary Range:
$55,245.00 - $69,783.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:
Responsible for executing logístical activities related to the delivery of programs within a faculty, service or research environment, including but not limited to courses, workshops, training and events, while ensuring smooth and efficient operations and an exceptional client experience. Coordinates elements of physical and material resources, including arrangements with third-party providers and other uOttawa services. Performs routine financial transactions, routine communications and other administrative support functions related to program delivery. May be required to execute logístical activities for special projects within the scope of the overall program.

In this role, your responsibilities will include:
Program Operations: Performs a variety of operational functions related to ongoing program delivery in the context of a service, academic sector, or in a research environment. Performs routine administrative and financial functions. Executes all operational activities around program delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Maintains accurate records for key historical data and program metrics.

Client Service and Communications: Acts as communication liaison between program management, clients, contributors, experts and other stakeholders in order to ensure the effective sharing of critical information related to the program components under his or her area of responsibility. Ensures that accurate and clear information related to the program, deadlines, and requirements is consistently available and updated. Addresses client feedback, escalates more complex areas of concern to program management, with the goal of favouring service excellence.

Activity and Event Registration: Handles registration related to ongoing participation in program offerings. Plans and executes efficient participant registration and all related follow-up for special events. Handles other routine activities in support of the smooth execution of program events within the scope of the program.

Resource Coordination: Administers accurate inventories of resources required for program delivery. Contributes to the overall planning for all program offerings by projecting resource requirements for program cycles, including material and space requirements.

Reporting: Provides a variety of reports to management in support of program planning and continuous improvement initiatives.

What you will bring:
Essential Qualifications:

- Post-secondary education in administration, or an acceptable combination of education and experience
- Minimum of 3 years’ relevant experience in administrative coordination

Other Qualifications:

- Demonstrated experience in client service
- Experience working in a postsecondary institution or other complex organization is an asset
- Skills in the use all Microsoft Office software
- Strong organizational abilities and consistent attention to detail in a fast-paced environment
- Ability to produce high quality work in an environment with multiple strict deadlines
- Strong interpersonal and communication skills
- Demonstrated success working in a team setting
- Ability to occasionally work outside of normal office hours
- Ability to occasionally travel outside of the region
- Bilingualism - French and English (spoken and written)

LIhybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:

  • Intermediate Coordinator, Academic Program

    2 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Program Management of Open Positions: 1 Faculty/Service - Department: Administration Campus: Hamelin Hall Union Affiliation: SSUO Date Posted: June 01, 2023 Closing Date: June 12, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the...

  • Intermediate Coordinator, Academic Program

    2 weeks ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Intermediate Coordinator, Academic Program

    4 days ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Intermediate Specialist, Academic Administration

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: UGME Clerkship **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: April 29, 2024 **Closing Date**: May 10, 2024 **Note**:...

  • Intermediate Coordinator, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Esther Ouellet Campus: Main Campus Union Affiliation: SSUO Date Posted: March 11, 2024 Closing Date: March 22, 2024 Note: Applications will be accepted until 11:59 PM on...

  • Intermediate Specialist, Academic Program Management

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research...

  • Intermediate Coordinator, Academic Administration

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: UGME Preclerkship Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: November 13, 2023 Closing Date: November 24, 2023 Note: Applications will be accepted until 11:59 PM on the day prior...

  • Academic Program Manager

    1 day ago

    Ottawa, Canada Kinaxis Full time

    **About Kinaxis**: **Academic Program Manager**: **Job location**: This is a remote/hybrid position. You can work from home and be located anywhere in Canada. Please note if you are located in Ottawa you will be expected to work in a hybrid environment of 3 days per week in office. **About the team**: The Academic Program Manager is responsible for managing...

  • Academic Program Manager

    1 day ago

    Ottawa, Canada Kinaxis Full time

    **About Kinaxis**: **Academic Program Manager**: **Job location**: This is a remote/hybrid position. You can work from home and be located anywhere in Canada. Please note if you are located in Ottawa you will be expected to work in a hybrid environment of 3 days per week in office. **About the team**: The Academic Program Manager is responsible for managing...

  • Lead Coordinator, Academic Program Management

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: Internationalization and Global Health Office **Campus**: 600 Peter Morand **Union Affiliation**: SSUO **Date Posted**: April 25, 2024 **Closing...

  • Intermediate Advisor, Academic Advising

    7 days ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Advising **# of Open Positions**: 1 **Faculty/Service - Department**: Juris Doctor Program **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: March 14, 2024 **Closing Date**: March 25, 2024 **Note**:...

  • Manager, Academic Program Management

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Program Management of Open Positions: 1 Faculty/Service - Department: Undergraduate Medical Education Campus: Roger Guindon Hall Union Affiliation: N/A Date Posted: March 11, 2024 Closing Date: March 22, 2024 Note: Applications will be...

  • Intermediate Advisor, Academic Advising

    1 week ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Advising of Open Positions: 1 Faculty/Service - Department: Juris Doctor Program Campus: Main Campus Union Affiliation: SSUO Date Posted: March 14, 2024 Closing Date: March 25, 2024 Note: Applications will be accepted until 11:59 PM on...

  • Manager, Academic Program Management

    7 days ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: Undergraduate Medical Education **Campus**: Roger Guindon Hall **Union Affiliation**: N/A **Date Posted**: March 11, 2024 **Closing...

  • Intermediate Officer, Academic Administration

    4 days ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 22 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: mars 18, 2024 **Closing Date**: mars 29, 2024 **Note**: Applications will be...

  • Intermediate Coordinator, Program Management

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: PDI - Operations & Client Service **Campus**: Desmarais Hall **Union Affiliation**: SSUO **Date Posted**: April 08, 2024 **Closing Date**: April...

  • Lead Coordinator, Academic Program Management

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: UGME Preclerkship **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: March 28, 2024 **Closing Date**: April 08,...

  • Lead Coordinator, Academic Program Management

    1 week ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Program Management of Open Positions: 1 Faculty/Service - Department: UGME Preclerkship Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: February 15, 2024 Closing Date: February 26, 2024 Note: Applications will be...

  • Intermediate Administrative Assistant, Academic

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Administrative Support of Open Positions: 1 Faculty/Service - Department: Administration, Department of Mathematics and Statistics Campus: Main Campus Union Affiliation: SSUO Date Posted: July 20, 2023 Closing Date: July 31, 2023 Note: Applications will be accepted until...

  • Intermediate Administrative Assistant, Academic

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Administrative Support **# of Open Positions**: 1 **Faculty/Service - Department**: Department of Mathematics and Statistics, Faculty of Science **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: April 08,...