Manager - Payroll Services (Specific Project)

4 weeks ago

Vanier, Canada Vanier College Full time

**Reference number**: 08-23-24-3130

**Job Category (Job Alert)**: Management

**Department**: Financial Services

**Services**: Financial Services

**Immediate Supervisor's Name**: Geneviève Masson

**Position Status**: Full-time Specific Project

**Length of the contract**: Until June 30, 2024

**Work Location**: Vanier College

**Work Schedule**: Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)

**External Posting Start Date**: 2023-08-31

**External Posting End Date and Time**: 2023-09-15 17:00

**Salary Scale**: $72,911 - $97,212

**Expected Start Date**: 2023-10-10

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

**Description**:

- Under the supervision of the Director Financial Services, the Manager of Payroll Services is responsible for the planning, organizing and controlling of all payroll services activities for Vanier College including Vanier College Daycare. More specifically, while maintaining uninterrupted payroll services, the incumbent ensures maximized efficiency of the system’s programming functions and the system complies with all regulations and other requirements.
- Typical functions included:
- Responsible for the supervision of the operations in Payroll according to pre-established schedule and ensures all payroll records are maintained in good standing and ensuring confidentiality;
- Responsible for reconciling all payroll accounts as well as perform the analysis on a monthly basis in accordance with the General Ledger and prepares journal entries as required;
- Develops, proposes and implements payroll policies and procedures after official approval;
- Conceptualizes and adapts payroll procedures with the objective of maximizing efficiency;
- Ensures compliance with all College policies and procedures, including all government rules and regulations;
- Liaises with Human Resource Services in order to ensure that Payroll activities complies with College policies and collective agreements;
- Is responsible for the supervision of the production of the year-end reports, tax information slips (all tax forms and summaries related to payroll) and any CNESST reports required;
- Is responsible for the production of all the Retraite Québec reports and prepares reconciliations;
- Is responsible for reconciliations to be done on a quarterly basis of all leave of absences and the production of the year-end report in preparation for the Audit;
- Assists in the generation of reports related to any Payroll information needed in collaboration with the external auditors;
- Liaises with governmental organizations and the College’s financial institution, as necessary, for any Payroll matters.

Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m. (35 hrs/week)
- Contract: A.S.A.P. until June 30, 2024, with the possibility of an extension
- Classification: Gestioinnaire administrative (Administrative Assistant) (ADM-5)**Salary**: $72,911 - $97,212**Requirements**:

- Qualifications: Established in accordance with provisions of Article 7-2.00 of the Policy for Management Personnel.**- University degree in an appropriate field.
- At least five (5) years of pertinent payroll related experience, ideally at the supervisory level;
- Extensive knowledge of payroll regulations, procedures and systems, preferably those used in the Educational sector, ideally those used in the Cégep network;
- Knowledge of Finance systems used in the Education sector, ideally those used in the Cégep network and Government pension plans;
- Strong English and French oral and written communication skills (to be tested);
- Demonstrated ability to work independently and autonomously;
- High level of attention to details and accuracy;
- Ability to work to tight timelines;
- Excellent organizational and customer service relations skill;
- Intermediate knowledge of Microsoft Office Word and Excel (to be tested).

**Exceptionally, a DEC and additional years of experience may be considered in lieu of the preferred Bachelor's Degree**Comments**:
If your work experience has changed since your last visit, please be sure to attach a new resume.

Note that a cover letter is mandatory, please be sure to attach yours.

We thank all those who apply, however only those selected for an interview will be contacted.

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