Office Administrative Assistant

4 weeks ago


Winnipeg, Canada RJ Immigration Services Ltd. Full time

Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Plan, develop and implement recruitment strategies
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Perform data entry
- Provide customer service
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:

- 5-10 people
**Computer and technology knowledge**:

- Google Docs
- Desktop publishing software
- MS Access
- MS Excel
- MS Office
- MS Word
- MS Windows
- MS Outlook
- Social Media
**Transportation/travel information**:

- Public transportation is available
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Time management
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 35 hours per week


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