Office Assistant

2 weeks ago

Winnipeg, Canada Treaty and Aboriginal Rights Research Centre of Manitoba, Inc. Full time

**Treaty & Aboriginal Rights Research Centre of Manitoba, Inc.**

**EMPLOYMENT OPPORTUNITY - Closing date February 17, 2023**

**OFFICE ASSISTANT, Full-time position, $35,000-$40,000 annually**

Established by the National Indian Brotherhood in 1982 as a non-profit research organization, the T.A.R.R. Centre specializes in research related to Treaty Rights, Treaty Land Entitlement, Claims Policy Reform, First Nation History and
Land Claims. The T.A.R.R Centre undertakes claims research and development on behalf of its member First Nations and researches and develops specific claims such as reserve land surrenders, reserve land alienation, the administration of

The T.A.R.R. Centre of Manitoba is currently seeking an Office Assistant for our Winnipeg Research office.

**SUMMARY OF RESPONSIBILITIES**:
Under the direction of the Executive Director, the Office Assistant provides a range of administrative office duties for senior management, researchers and the Board of Directors. This role will provide support by completing special projects; handling information requests; preparing and managing correspondence; and coordinating and scheduling meetings. Additionally, they are responsible for leading administrative process improvement initiatives; developing and communicating inter-office procedures; managing office supplies and equipment; maintaining files and records; and assisting with research activities. The incumbent is privy to sensitive information and provides highly sensitive support to the Executive Director and Board of Directors.

**MAIN DUTIES AND RESPONSIBILITIES**:
1. Reception duties including greeting visitors, answering calls, taking messages, and redirecting inquiries to appropriate staff. Sorting and distributing incoming mail and outgoing mail.

2. Administrative support responsibilities including file maintenance, data preparation, compiling reports, invoicing, and drafting correspondence as requested.

3. Ensures office equipment and supplies are ordered and maintained. Liaise with vendors where required including IT, telephone providers, shredding services, couriers, and archival offices. Acts as the main point of contact for these services and procedures.

4. Arranges various meetings, conferences, and appointments as required for management, including the preparation and distribution of agendas, minutes, booking of rooms, ordering food, and room set up etc.

5. Assists with research activities such as genealogy/pay list requests, as directed by the Executive Director and research staff.

6. Coordinates travel for T.A.R.R. employees including flight and hotel arrangements.

7. Coordinates special events for the T.A.R.R. staff team including employee appreciation day.

8. Maintains office petty cash, including reimbursements and daily cash reconciliation.

9. Attends meetings where required with the Executive Director, including travel to head office.

10. Assists with human resources administrative functions including attendance tracking.

11. Coordinates T.A.R.R’s digitization activities including maintaining, sorting or destroying records.

12. Benefits administration duties including entering new employees, changes, and tracking.

**REQUIRED** **QUALIFICATIONS AND EXPERIENCE**:

- Grade 12 plus successful completion of business or administrative courses or equivalent experience.
- Three (3) years’ experience as an office assistant, administrative assistant or similar role.
- Demonstrated knowledge of and engagement with Indigenous communities.
- Lived experience and/or knowledge of indigenous ways of knowing, thinking, and being.
- Capable of working independently and with mínimal supervision.
- Strong organizational skills with the ability to prioritize and multi-task
- Experience operating office equipment such as fax machines, printers, photocopiers, and computers.
- Proficiency in MS Office: Word, Excel, and Outlook.
- Ability to work effectively in a team atmosphere.

In addition to a collaborative and enriching work environment, the T.A.R.R. Centre of Manitoba offers comprehensive group benefits, competitive vacation time, paid cultural days, and professional development opportunities.

**INDIGENOUS CANDIDATES. APPLICANTS ARE ENCOURAGED TO SELF DECLARE ON THEIR COVER LETTER. **All other applicants must have a dedication to allyship with indigenous people and an ongoing commitment to reconciliation.

Please submit your resume and cover letter quoting “Office Assistant”.

We thank all who apply, however, only those selected for an interview will be contacted. Applicants must be legally entitled to work in Canada.

RESEARCH OFFICE
104-420 DES MEURON ST. WINNIPEG, MB R2H 2N9

HEAD OFFICE
BROKENHEAD OJIBWAY NATION
SCANTERBURY, MB R0E 1W0

**Salary**: $35,000.00-$40,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability

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