Accounting-safety Administration Assistant

7 months ago


Edmonton, Canada Alberta Exchanger Ltd. Full time

**Accounting-Safety Administration Assistant**

**REPORTS TO**:Accounting Lead

**DIRECT REPORTS**:None

**OVERALL SCOPE OF THE POSITION**

The **Accounting-Safety Administration Assistant** processes and accounts for Accounts Payable invoices and responds to related enquiries and aids in administrative duties for safety.

This position is responsible for administrative support to Safety and the Accounting Department. The position requires the individual to be client service oriented, strong attention to detail, exceptional organizational skills and is a team player. This position functions as the Company’s primary Receptionist for walk-in and telephone (switchboard) traffic and ensures that visitors are greeted and directed pleasantly and professionally in support of customer service.
- KEY RESPONSIBILITIES AND AUTHORITY
- Assist with Accounts Payable and Payroll.
- Matching and inputting invoices into the accounting system.
- Entering the information from daily shop and field time sheets and preparing the weekly job hour report.
- Ensuring the accurate and timely processing of the Shop/Field Payroll, via the company’s payroll program.
- Matching packing slips to PO’s, invoices and Bill of Ladings for Accounts Payable.
- Supporting the overall accounting and bookkeeping function, as required.
- Receiving and distributing incoming communications and outgoing communications.
- Ensuring general office supplies are available and appropriately stored;
- Ensuring that primary office equipment (photocopier, facsimile, mail machine, switchboard, etc.) are appropriately maintained and serviced;
- Acting as the service point of contact for office supply and office services suppliers;
- Arranging meeting facilities and meals, on request; and photocopying and faxing;
- Provide support for other departments as required, including admin support for Field.
- Maintain online portals.
- Onboard field staff.
- Prepare documents for safety related activities.
- Organize and maintain safety files.

**SKILLS REQUIRED OR DEVELOPED**:

- Strong communication skills.
- Computer experience in accounting, payroll, and spreadsheets.
- Experience in setting up files and maintaining filing procedures.
- Able to work with little supervision and under pressure.
- Must be experienced and appreciate the confidential nature of the information being processed.

Other duties and responsibilities may be assigned by the Company from time to time; you agree to comply with the Company’s employment policies and practices, written or oral, which may be implemented or amended by the Company from time to time in its sole discretion.

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Vision care

Schedule:

- Monday to Friday

Ability to Commute:

- Edmonton, AB (required)

Work Location: In person



  • Edmonton, Canada VJ Accounting & Tax Services Full time

    VJ Accounting is a fast growing, family-oriented accounting firm based in Edmonton. We are seeking a detail oriented person to fill the role of the accounting/ Administrative Assistance on a part-time/casual basis Duties and Responsibilities: - Greets visitors and directs them to contacts or service areas - Answers telephone and relay telephone calls and...


  • Edmonton, Canada Coastal Safety Consulting Ltd Full time

    * Must be local to Edmonton * - Must have health and safety administrative experience of minimum one year* About you: You enjoy administrative tasks and you have a keen eye for detail. You are able to oversee administrative safety tasks for multiple companies across all industries. You are a self-starter and have a basic safety background to assist you in...


  • Edmonton, Canada Alberta Construction Safety Association Full time

    Your Alberta Construction Safety Association (ACSA) is a registered independent not-for-profit society whose Mission is to leverage industry expertise through engagement, products, services, and education to support the continuous improvement of the safety culture in Alberta's construction industry._ **Do the Values of Excellence, Trust, Service &...


  • Edmonton, Canada Taxxlution Accounting Professionals Ltd. Full time

    Duties: - Perform administrative and clerical tasks to support the office operations - Assist with payroll processing, ensuring accuracy and timeliness - Assist with budgeting and financial report writing - Handle governmental accounting tasks, including compliance and reporting - Conduct account reconciliation to ensure accuracy and resolve discrepancies -...


  • Edmonton, Canada Taxxlution Accounting Professionals Ltd. Full time

    Duties: - Perform administrative and clerical tasks to support the office operations - Assist with payroll processing, ensuring accuracy and timeliness - Assist with budgeting and financial report writing - Handle governmental accounting tasks, including compliance and reporting - Conduct account reconciliation to ensure accuracy and resolve discrepancies -...


  • Edmonton, Canada IRED Thermal Group Full time

    **Safety Administrator and Office Assistant** - **IRED Thermal Group**_ specializes in fired equipment inspection and engineering, and also API visual inspection in the oil & gas, chemical, and manufacturing industries. We offer periodic on-stream monitoring programs, turnaround and maintenance support, and also combustion analysis of fired-equipment as...


  • Edmonton, Canada IRED Thermal Group Full time

    **Safety Administrator and Office Assistant** - **IRED Thermal Group**_ specializes in fired equipment inspection and engineering, and also API visual inspection in the oil & gas, chemical, and manufacturing industries. We offer periodic on-stream monitoring programs, turnaround and maintenance support, and also combustion analysis of fired-equipment as...


  • Edmonton, Canada Main Safety Solutions Full time

    **About us** At Main Safety Solutions, we redefine safety as both an art and a science. With over a decade of experience in Canada’s largest industries, we specialize in bridging safety compliance with safety culture. We simplify complexities, empower leadership, and ensure safety isn’t an expense but an investment. We’re a family of safety experts...


  • Edmonton, Canada All Star Accounting Inc Full time

    Responsibilities: - Enter Bank, credit card Statements in simply and check and post Invoices. - Assist with payroll processing and maintain employee records - Assist with budgeting and financial management tasks, such as bank reconciliation and account analysis - Manage accounts receivable and accounts payable processes - Maintain office supplies inventory...


  • Edmonton, Canada OpenBook Accounting LLP Full time

    **Full Job Description** You will be responsible for preparing and assisting with: bookkeeping files, payroll, administration and assistance to the firm partners as needed. You must be able to prioritize and manage your workload and filing deadlines independently without assistance. The successful person should have great verbal and written communication...


  • Edmonton, Canada J Sidhu Accounting Firm, CPA Full time

    **Job Summary** **Responsibilities** - Assistance with and preparation of client bookkeeping - Processing payroll - Preparation of personal income tax, T4, WCB and T5 returns - Utilize accounting software such as QuickBooks or Sage for financial record keeping. - Perform bank reconciliation to ensure accuracy of financial statements. - Prepare compilation...


  • Edmonton, Canada Spectrum Safety Services Full time

    **Bookkeeping Clerk/Administrative Assistant** Our fast growing, Consumer Choice award training company is adding an entry level position to our team. We are seeking a positive, energetic, personable team player for a full-time position. This individual will be mainly responsible for bookkeeping and office administration functions. A coach-able team player...


  • Edmonton, Canada First Aid & Safety Training Services Inc. Full time

    First Aid & Safety Training Services Inc. is looking for a full-time administrative asistant to join our team. First Aid & Safety Training Services Inc. has been providing quality first aid and safety training since 1995. Our mission is to be easy to do business with while providing interactive and quality safety training that meets or exceeds the...


  • Edmonton, Canada First Aid & Safety Training Services Inc. Full time

    First Aid & Safety Training Services Inc. is looking for a full-time administrative asistant to join our team. First Aid & Safety Training Services Inc. has been providing quality first aid and safety training since 1995. Our mission is to be easy to do business with while providing interactive and quality safety training that meets or exceeds the...


  • Edmonton, Canada Southland Transportation Full time

    **Safety Administrative Assistant** Do you have a passion for safety? Are you looking for a unique opportunity to develop your safety and leadership skills where your day will never be dull? This may be the opportunity for you! SOUTHLAND is seeking a Safety Administrative Assistant to support our Edmonton locations. This is a great opportunity to enhance...


  • Edmonton, Canada Oriac Full time

    We are looking for an organized and proactive individual to provide essential support to our accounting department. The Accounting Administrative Assistant will play a crucial role in ensuring the smooth day-to-day operations of our financial functions. This position is an excellent opportunity for someone with a passion for accounting and administrative...


  • Edmonton, Canada Gentry Home Master Builders Full time

    Gentry Home Builders is seeking a motivated and detail-oriented individual to join our team as an Administrative/Accounting Assistant. This position will report directly to the Controller and will play a key role in supporting the accounting department and overall operations of the company. **Responsibilities**: - Schedule and coordinate warranty...


  • Edmonton, Canada Randhawa Group of Companies Inc. Full time

    **About Us** Randhawa Group of Companies Inc. is a diversified business managing Hilton hotels, industrial real estate, and self-storage facilities. We are committed to excellence and efficiency in every aspect of our operations. To support our growing needs, we are seeking a detail-oriented and proactive Accounting & Administrative Assistant to join our...

  • Accounting Clerk

    7 months ago


    Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    **Job Posting - Accounting Clerk** Employee Benefit Funds Administration Ltd. (EBFA) is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health & welfare, and education trust funds for IBEW Local 424 plan members. EBFA employees work 35 hours each week. We have a 100% employer paid benefit package that...

  • Accounting Clerk

    4 months ago


    Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    **Job Posting - Accounting Clerk** Employee Benefit Funds Administration Ltd. (EBFA) is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health & welfare, and education trust funds for IBEW Local 424 plan members. EBFA employees work 35 hours each week. We have a 100% employer paid benefit package that...