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Office Administrator

3 months ago

Toronto ON, Canada Condor Security Inc. Full time

Company Description

Condor Security Inc. is a provider of professional security services. Our company is committed to maintaining and improving the effectiveness of our quality management system and customer satisfaction by focusing on continuous supervision of staff performance and upgrading our locally regulated and evolving security training programs. The company is located in Greater Toronto Area, Canada.

Role Description

This is a full-time on-site role for an Office Administrator located in Greater Toronto Area, Canada. Office Administrators at Condor Security Inc. are responsible for handling administrative duties, including but not limited to, answering and directing phone calls and emails, organizing and scheduling appointments, and drafting and distributing correspondence. Additionally, they should have strong communication skills and be capable of working in a fast-paced environment while displaying the highest level of professionalism.

Position Overview:

The Office Administrator plays a crucial role in ensuring the smooth operation of Condor Security's office. They are responsible for managing administrative tasks, coordinating office activities, and providing support to the management team. The ideal candidate should be highly organized, detail-oriented, and possess strong communication and multitasking skills.

Key Responsibilities:

  • Administrative Support: Provide administrative support to the management team, including scheduling meetings, managing calendars, and handling correspondence.
  • Office Operations: Oversee day-to-day office operations, including managing office supplies, equipment, and maintenance.
  • Reception and Communication: Manage incoming calls, greet visitors, and handle inquiries in a professional and friendly manner. Ensure effective communication within the office and with external stakeholders.
  • Data Management: Organize and maintain office files, records, and databases. Ensure data accuracy and confidentiality.
  • Travel and Accommodation: Arrange travel itineraries and accommodation for team members as required.
  • Event Coordination: Assist in organizing company events, meetings, and conferences, including venue booking, catering, and logistics.
  • Financial Administration: Assist with basic financial tasks such as expense tracking, invoice processing, and petty cash management.
  • HR Support: Support HR processes, including maintaining employee records, assisting with recruitment, and onboarding new hires.
  • Documentation and Reporting: Prepare and distribute reports, presentations, and other business documents as needed.
  • Ad hoc Tasks: Assist with various ad hoc tasks and projects to support the overall functioning of the office.

QUALIFICATIONS:

  • Proven experience as an office administrator, administrative assistant, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Attention to detail and problem-solving skills.
  • Ability to handle multiple tasks and prioritize accordingly.
  • Knowledge of basic accounting principles is a plus.
  • Familiarity with HR processes and practices is a plus.
  • Fluency in English, both written and verbal.