Full Time Administration Assistant

3 weeks ago

Old Toronto, Canada Great Oak VFA Full time

Job description

GREAT OAK VFA - Administrative Assistant

We are an industry leading Litigation Support Firm, comprised of a team of highly driven business, accounting and vocational professionals. We provide a full spectrum of litigation and economic support services to legal professionals and their clients across Canada.

We are looking for a highly motivated administrative assistant to join our dedicated team of professionals. This is a unique opportunity to gain valuable experience in a role that has regular exposure to lawyers, accountants, economists and insurance professionals. If you excel in a friendly, fast-paced environment, possess a strong work ethic and are passionate about customer service and delivering quality results then don’t delay, contact us today

Job Summary

The Administrative Assistant reports to the President and will be responsible for assisting our professionals in managing our client’s files and workflow. The ideal candidate will be friendly, energetic, and self-motivated with strong computer skills and great attention to detail.

Responsibilities Include:

  • The Administrative Assistantshould have experience in managing time and tasks within a busy professional office environment and have the ability to focus on the priorities of a rapidly changing day.
  • The incumbent has excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb phone presence, organizational and time management skills and the ability to multitask effectively.
  • Independently manage client’s files through effective and professional communication with key stakeholders; legal representatives, accountants, and clients
  • Proactively monitors and responds to all client inquiries and is focused on delivering superior customer satisfaction
  • Coordinating document workflow including; sourcing documents, drafting, editing, and billing
  • Prepare and review bills, perform weekly review with Quality Assurance team to follow up on outstanding invoices
  • Handle client matters expeditiously, proactively, following-through on projects to successful completion with deadline pressures
  • Ability to think in a logical manner, demonstrate independent judgment and solve problems.

Qualifications

  • Bachelors or College degree an Asset
  • Working Knowledge of taxes, and Insurance Act an asset
  • Technically proficient in MS Office; Microsoft Word, Excel, Outlook
  • Strong analytical / organizational skills and creative problem-solving skills
  • Ability and motivation to work independently with minimal supervision, to work efficiently and manage time appropriately
  • Must thrive under pressure and prioritize efficiently while maintaining a high caliber of accuracy and attention to detail

No agencies please.

We offer a competitive compensation package, an entrepreneurial environment to learn and grow professionally.

Please forward your resume and cover letter by email. We thank all candidates for their interest, however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $20.00-$23.00 per hour

Expected hours: 37.5 per week

Benefits:

  • Extended health care
  • On-site parking
  • Vision care

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Education:

  • Bachelor's Degree (preferred)

Experience:

  • administrative assistant: 1 year (preferred)

Work Location: In person

#J-18808-Ljbffr

  • Administrative Assistant

    3 days ago

    Toronto, Canada ATTIX PHARMACEUTICALS Full time

    **ADMINISTRATIVE ASSISTANT (FULL TIME)** **Company Description**: Attix Pharmaceuticals is a service provider for licensed distributors in North America. Our licensed distributors supply a full line of active pharmaceutical ingredients (APIs), nutraceuticals, peptides, cosmetic ingredients, natural herbal extracts as well as specialty excipients. **Primary...

  • Administrative Assistant

    1 month ago

    Toronto, Canada OWS Law Full time

    OWS Law is a growing, fast-paced firm with extraordinary talent and knowledgeable individuals. We are looking for our next amazing hire to join our tight-knit firm. Finding a home as part of a job is hard and we understand that. Our goal is for you to not be just a number, but rather an essential part of our firm. We are looking for a hard-working,...

  • Payroll Administrator – Full-Time

    4 days ago

    Old Toronto, Canada Kohl & Frisch Limited Full time

    Founded in 1916, Kohl & Frisch Limited has a solid reputation in the healthcare industry that distinguishes it as the only national, Canadian-owned and operated wholesale distributor. A family-owned company, it is one of Canada’s leading national distributors and is the essential link between pharmaceutical manufacturers and healthcare providers. Kohl &...

  • Payroll Administrator – Full-Time

    4 days ago

    Old Toronto, Canada Kohl & Frisch Limited Full time

    Founded in 1916, Kohl & Frisch Limited has a solid reputation in the healthcare industry that distinguishes it as the only national, Canadian-owned and operated wholesale distributor. A family-owned company, it is one of Canada’s leading national distributors and is the essential link between pharmaceutical manufacturers and healthcare providers. Kohl &...

  • Payroll Administrator – Full-Time

    4 days ago

    Old Toronto, Canada Kohl & Frisch Limited Full time

    Founded in 1916, Kohl & Frisch Limited has a solid reputation in the healthcare industry that distinguishes it as the only national, Canadian-owned and operated wholesale distributor. A family-owned company, it is one of Canada’s leading national distributors and is the essential link between pharmaceutical manufacturers and healthcare providers. Kohl &...

  • Full-Time/Contract Administrative Assistant

    3 weeks ago

    Toronto, ON, Canada Besi Full time

    Construction Administrative Assistant Needed Administrative Responsibilities: Prepare reports, meeting minutes, communications and composing and/or editing a variety of documents using Word and Excel Must be fluent in English ~2-5 years administrative experience ~ General construction knowledge; Must understand and comply with construction safety...

  • Finance and Administrative Assistant

    1 month ago

    Toronto, ON, Canada Association & Events Management International Full time

    Position: Finance and Administrative Assistant (full-time) Location: Carlton Street & Yonge Street, Toronto Our association management company is looking for a Finance & Administrative Assistant to provide support in a broad range of areas. The successful candidate is a self-starter, takes direction and works well with others; is exceptionally organized...

  • Full Time Receptionist

    4 days ago

    Toronto, ON, Canada Scooby Groom Canada Full time €18 - €20

    Receptionist and administrative assistant - Dog Grooming Salon If you have a love for animals, excellent customer service skills, and a knack for organization, this could be the perfect opportunity for you! Spanish language -Passion for animals and a genuine love of pets - Availability for full-time work, including holidays, Saturdays, and Sundays -...

  • Full-Time Administrator

    5 days ago

    Toronto, ON, Canada Corkin Gallery Full time

    Job Overview: Corkin Gallery seeks a highly motivated, extremely organized, personable, and collaborative individual to join our team as a Gallery Administrator. If you thrive in a creative and fast paced environment, we encourage you to apply. Reporting to the Director, the Gallery Administrator is a critical, cross-departmental role, responsible for...

  • ADMINISTRATOR - Permanent Full Time

    1 week ago

    Toronto, ON, Canada Fero Waste And Recycling Full time

    Dispatch Administrator Location Fredericton, NB : Fero Waste and Recycling Inc, a division of The Municipal Group of Companies, is a leading and dynamic solid waste company that services New Brunswick and Nova Scotia and is currently seeking the knowledge and expertise of full-time Dispatcher/ Administrative Assistant based out of our Fredericton, NB...

  • Full-time Administration Officer

    4 weeks ago

    Toronto, Canada Elit Care Full time

    Elit Care offers physiotherapy, chiropractic, and massage therapy services aimed at providing superior therapeutic care to our clients. Our focus is on rehabilitation, prevention, and reducing dependency. We believe in empowering our clients to take an active role in their health and wellness journey, with the goal of achieving lasting results. We are...

  • Administrative Assistant-temporary, Full Time

    1 month ago

    Toronto, Canada Salvation Army Toronto Grace Health Care Centre Full time

    **TORONTO GRACE HEALTH CENTRE: CAREER OPPORTUNITY** **Administrative Assistant, Temporary Full-Time (12-month contract)** **Remote Care Monitoring** The Toronto Grace Health Centre (TGHC) provides, specialized care to those individuals who require Complex Continuing Care, Post-Acute Care Rehabilitation, Transitional Care, and Palliative Care services. The...

  • Full-time Legal Assistant

    4 days ago

    Toronto, ON, Canada Burchell Wickwire Bryson Llp Full time

    Two Legal Assistant Positions Available One of Halifax's leading law firms, Burchell Wickwire Bryson LLP, ("BWB") is currently recruiting for two full-time, permanent Legal Assistants. Legal Assistant Float - float legal assistants will have the opportunity to move to assigned legal assistant positions as they become available. The float legal assistant...

  • Medical Administrator

    1 week ago

    Toronto, Canada Inner City Family Health Team Full time

    Job Title: Medical Administrator Position: 1 - Permanent Full-Time Location: Downtown Toronto (69 Queen Street East) **Salary**: $39,190.38 - $45,432.39 Bargaining Unit: OPSEU Local 5115 Deadline to Apply: June 7, 2024 Purpose of the Position: The Medical Administrator effectively and efficiently assists with all office procedures and is responsible...

  • Human Resources Assistant

    2 weeks ago

    Old Toronto, Canada Good Shepherd Ministries Full time

    We are looking for an independent HR Assistant who is compassionate and a strong team player. Reporting to the Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the Human Resources administration of Good Shepherd Ministries. To...

  • Human Resources Assistant

    3 weeks ago

    Old Toronto, Canada Good Shepherd Ministries Full time

    We are looking for an independent HR Assistant who is compassionate and a strong team player. Reporting to the Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the Human Resources administration of Good Shepherd Ministries. To...

  • Human Resources Assistant

    2 weeks ago

    Old Toronto, Canada Good Shepherd Ministries Full time

    We are looking for an independent HR Assistant who is compassionate and a strong team player. Reporting to the Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the Human Resources administration of Good Shepherd Ministries. To...

  • School Office Administrative Assistant

    1 month ago

    Toronto, Canada Sunnybrook School Full time

    Job Overview: We are seeking a detail-oriented and organized School Administrator to join our team immediately. An enthusiastic and positive person with excellent organizational, communication and computer skills, along with the ability to prioritize and manage a complex workload. Enthusiasm for the life of the school community is a must. This is a...

  • Office Administrative Assistant Full Time

    3 weeks ago

    Toronto, ON, Canada City Of Vancouver Full time

    Reporting to the Branch Manager, Team Services, the Office Support Clerk III provides direct support to three Engineering Branches (Integrated Sewer & Drainage Planning, Healthy Waters Planning and Development Water Resource Management) and also to Team Services. This position will be responsible for a variety of administrative and clerical tasks and...

  • Office Administrator

    2 weeks ago

    Toronto, Canada Toronto Yachts Full time

    **Job Overview**: **Duties**: - Perform excellent customer service tasks - Coordinate operations to secure efficiency and compliance - Clerical tasks, including bookkeeping, organizing files, and processing payroll. - Answering the main line to fill orders and answer general questions - Coordinating calendars of yacht bookings - Create monthly crew...