Human Resources Assistant

3 weeks ago

Old Toronto, Canada Good Shepherd Ministries Full time

We are looking for an independent HR Assistant who is compassionate and a strong team player.

Reporting to the Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the Human Resources administration of Good Shepherd Ministries.

To apply for this position, you must have:

  • Post-secondary education in Human Resources
  • Experience in the areas of recruitment, onboarding, new hire orientation, health & safety, training coordination & administration/ HR reporting
  • Experience working in a unionized environment and understanding of how to interpret collective agreement
  • Understanding of Privacy Act, Federal and Provincial Employment Legislation
  • Proficiency in MS excel
  • Excellent time management and other organizational skills with the ability to meet stringent deadlines and prioritize workload while maintaining a strong attention to detail.
  • Excellent written communication and interpersonal skills to maintain teamwork with the ability to communicate effectively with individuals from diverse backgrounds.
  • Initiative and ability to work independently within a team environment are essential.
  • Ability to accurately follow instructions
  • Experience working with HRIS is an asset.

Duties and Responsibilities, but not limited to:

  • Assist with the recruitment process by posting, updating, and closing internal and external job posts/ opening and closing a recruitment file/ prescreening and shortlisting candidates/ scheduling interviews/ performing reference checks/ gathering all required documents for a job offer;
  • Track the progress of all recruitment activities and report the recruitment status as required;
  • Track and collect required onboarding documents before/ after a new hire joins;
  • Conduct a documentation session for new hires;
  • Coordinate and schedule an orientation session and mandatory compliance training for new hires working with department heads and external vendors;
  • Track, monitor, and maintain a database for work permit/visa status; send a reminder to respective coworkers to receive updated documents in compliance with employment legislation; escalate any case that needs attention to enforcement of the GSM employment policies;
  • Track and monitor the trial/ probation period, send a reminder email to department heads and managers, and collect evaluation forms for Human Resources Manager’s review;
  • Support the rollout of various HR programs/initiatives as assigned (i.e. sending a meeting invite for annual Joint Health & Safety Committee Meetings, surveys, GS employee events, etc. as assigned);
  • Coordinate and arrange internal and external training for employees, register employees who have been approved for training for an external training program, prepare logistics of training, etc.
  • Track and maintain a database for training history and mandatory job-related license expiry date, file a copy of all relevant documents;
  • Administer all HR-related expenses, log and track records;
  • Notify managers to complete a workplace incident report when and where necessary and prepare WSIB reports for submission within a deadline;
  • Pull data and prepare statistical data as requested;
  • Maintain working files, filing of confidential documents relating to people and health & safety and labour relations issues;
  • Work collaboratively with Payroll and Benefits Assistant where and when necessary to share and provide the required information in time for payroll and benefits administration;
  • Always maintain the confidentiality and ethical standards of Good Shepherd Ministries.
  • Perform any other tasks as required or as assigned from time to time by the Manager, Human Resources or designate.

Thank you for those who applied, however, only those selected for interview will be contacted.

Job Type: Full-time

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match

Schedule:

  • Monday to Friday

Education:

  • DCS / DEC (preferred)

Experience:

  • Human resources: 1 year (required)

Work Location: In person

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