Office Administrative Assistant Full Time
4 weeks ago
Reporting to the Branch Manager, Team Services, the Office Support Clerk III provides direct support to three Engineering Branches (Integrated Sewer & Drainage Planning, Healthy Waters Planning and Development Water Resource Management) and also to Team Services.
This position will be responsible for a variety of administrative and clerical tasks and will work in the office at Marine Gateway (450 SW Marine Drive, Vancouver).
Supports the onboarding of new employees to Marine Gateway, including IT and Security accesses and completes their Building Safety Orientations.
Acts as the floor reception, greeting guests and directs them to meetings.
Communicates Marine Gateway building issues with Property Management Company through the online reporting system.
Provides end-user support for the branch’s SharePoint pages.
Updates Project Management Framework documents, maintaining branch Scorecards, formatting Council Reports, and obtaining reports in SharePoint, etc.
Utilizes organizational software including SAP, to provide administrative support to all Engineering branches in various ways such as P2P training, shopping on behalf, service entries, good receipts, orders and approves payments for suppliers.
Acts as the backup departmental AP Flow & SAP P2P super user.
Adheres to standards of the City’s Ethical Purchasing Policy as well as manage the supplies and ordering of goods in accordance with the P2P process.
Arranges travel and training for branch employees.
Retrieves information from paper, electronic or film based files; assisting in the scheduling and transferring of records off site and requesting file searches from external sources.
Other administrative duties as required for Team Services, Healthy Waters Planning, Integrated Sewer & Drainage Planning and Development Water Resource Management branches.
Completion of Grade 12 including or supplemented by commercial administration courses plus sound related experience, or an equivalent combination of training and experience, is required.
Experience as a Departmental Records Coordinator would be considered an asset.
Considerable knowledge of modern office practices and procedures.
Sound knowledge of departmental and other policies, regulations, rules, procedures and practices that relate to the position occupied or which govern worksite activities and employee behaviour.
Ability to work in a fast paced environment with shifting priorities, demonstrated competency in decision making within established business practices and rules.
Ability to operate standard office equipment and a working knowledge of standard computer software such as VanDocs, Microsoft Word, PowerPoint, and Excel is required.
Business Unit/Department: Engineering Services (1300)
Employment Type: Regular Full Time
At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all gendersand persons with disabilities are encouraged to apply.Learn more aboutour commitment to diversity and inclusion .
Original job Office Support Clerk III posted on GrabJobs .
-
Office Administrative Assistant Full Time
2 weeks ago
London, ON, Canada MCA Dental Group Limited Full timeDental Office Administrator & Level II DA - Full Time - London South Full-Time Dental Administrator with Level 2 Dental Assisting Experience Wanted at Our Dental Office! Are you an administrative wizard with a passion for healthcare? We are a rapidly expanding dental practice committed to providing our patients with exceptional dental care. We're...
-
Full-time Administration Officer
1 month ago
Toronto, Canada Elit Care Full timeElit Care offers physiotherapy, chiropractic, and massage therapy services aimed at providing superior therapeutic care to our clients. Our focus is on rehabilitation, prevention, and reducing dependency. We believe in empowering our clients to take an active role in their health and wellness journey, with the goal of achieving lasting results. We are...
-
Full-Time/Contract Administrative Assistant
3 weeks ago
Toronto, ON, Canada Besi Full timeConstruction Administrative Assistant Needed Administrative Responsibilities: Prepare reports, meeting minutes, communications and composing and/or editing a variety of documents using Word and Excel Must be fluent in English ~2-5 years administrative experience ~ General construction knowledge; Must understand and comply with construction safety...
-
Full-Time Professor, Bachelor...
1 month ago
Toronto, ON, Canada Ontario College Administrative Staff Association Full timeAcademic Job Postings/Listings Only. Please follow-up with the college directly. Reporting to the Chair, School of Legal, Public & Office Administration, the professor is responsible for developing, preparing, and delivering post-secondary courses. Seneca offers courses in four delivery formats: in-person, online, hybrid and flexible. The professor will be...
-
Full-Time Administrator
1 week ago
Toronto, ON, Canada Corkin Gallery Full timeJob Overview: Corkin Gallery seeks a highly motivated, extremely organized, personable, and collaborative individual to join our team as a Gallery Administrator. If you thrive in a creative and fast paced environment, we encourage you to apply. Reporting to the Director, the Gallery Administrator is a critical, cross-departmental role, responsible for...
-
Finance and Administrative Assistant
1 month ago
Toronto, ON, Canada Association & Events Management International Full timePosition: Finance and Administrative Assistant (full-time) Location: Carlton Street & Yonge Street, Toronto Our association management company is looking for a Finance & Administrative Assistant to provide support in a broad range of areas. The successful candidate is a self-starter, takes direction and works well with others; is exceptionally organized...
-
Full Time Administration Assistant
4 weeks ago
Toronto, Canada Great Oak VFA Full timeJob description **GREAT OAK VFA - Administrative Assistant** We are an industry leading Litigation Support Firm, comprised of a team of highly driven business, accounting and vocational professionals. We provide a full spectrum of litigation and economic support services to legal professionals and their clients across Canada. We are looking for a highly...
-
Office Administrator
2 weeks ago
Toronto, Canada Toronto Yachts Full time**Job Overview**: **Duties**: - Perform excellent customer service tasks - Coordinate operations to secure efficiency and compliance - Clerical tasks, including bookkeeping, organizing files, and processing payroll. - Answering the main line to fill orders and answer general questions - Coordinating calendars of yacht bookings - Create monthly crew...
-
Nurse Practitioner
11 hours ago
Toronto, ON, Canada On Time Human Resources Full timeTitle: *Nursing Manager *Type: *Full time *Rate: *$89-110K annual salary plus 100% Employer paid benefits + Relocation and Accommodation provided *Looking for a Nursing Manager| Hornepayne, ON* Agile Healthcare Solutions, a leading name in healthcare recruitment, is searching for dedicated and compassionate Healthcare Professionals to join our team. If...
-
ADMINISTRATOR - Permanent Full Time
2 weeks ago
Toronto, ON, Canada Fero Waste And Recycling Full timeDispatch Administrator Location Fredericton, NB : Fero Waste and Recycling Inc, a division of The Municipal Group of Companies, is a leading and dynamic solid waste company that services New Brunswick and Nova Scotia and is currently seeking the knowledge and expertise of full-time Dispatcher/ Administrative Assistant based out of our Fredericton, NB...
-
Full-time Professor in the D
1 month ago
Toronto, ON, Canada Ontario College Administrative Staff Association Full timeAcademic Job Postings/Listings Only. Please follow-up with the college directly. Reporting to the Chair of the School of Public Safety and Behavioural Science, the Professor is responsible for developing, preparing, and delivering post-secondary courses including applied labs related to technologies and techniques in crime and intelligence analysis. Seneca...
-
Full-time Legal Assistant
7 days ago
Toronto, ON, Canada Burchell Wickwire Bryson Llp Full timeTwo Legal Assistant Positions Available One of Halifax's leading law firms, Burchell Wickwire Bryson LLP, ("BWB") is currently recruiting for two full-time, permanent Legal Assistants. Legal Assistant Float - float legal assistants will have the opportunity to move to assigned legal assistant positions as they become available. The float legal assistant...
-
Full Time Office Administrator
2 days ago
Toronto, Canada Wageners Meat Products Full time**Office Manager 3 YRS + Food Processing Office EXP** Wagener's Meat Products - Etobicoke, ON **Job Description**: **Wagener’s Meat Products** 40-44 Six Point Road Toronto, Ontario M8Z 2X2 (416)-231-0606 **Full Time Office Manager: Permanent** Responsible for the organization and co-ordination of office operations, procedures and resources to...
-
Real Estate Administrative Assistant
1 week ago
Toronto, ON, Canada TDS Personnel Full timeFull-time, Permanent $12 hours ago inAdministrative and Office Support Our client, a North York law firm requires an Administrative experience to join their condo law team. Reporting to the Senior Condo Law Clerks, the Administrative Assistant is responsible for a variety of activities supporting the Condo department including filing, pre-scanning,...
-
School Office Administrative Assistant
1 month ago
Toronto, Canada Sunnybrook School Full timeJob Overview: We are seeking a detail-oriented and organized School Administrator to join our team immediately. An enthusiastic and positive person with excellent organizational, communication and computer skills, along with the ability to prioritize and manage a complex workload. Enthusiasm for the life of the school community is a must. This is a...
-
Administrative Assistant
1 month ago
Toronto, Canada OWS Law Full timeOWS Law is a growing, fast-paced firm with extraordinary talent and knowledgeable individuals. We are looking for our next amazing hire to join our tight-knit firm. Finding a home as part of a job is hard and we understand that. Our goal is for you to not be just a number, but rather an essential part of our firm. We are looking for a hard-working,...
-
Senior Executive Assistant
5 days ago
Toronto, ON, Canada The Salvation Army in Canada Full time €75,248About The Salvation Army The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus. The Salvation Army Canada and Bermuda...
-
Administrative Support Assistant
2 weeks ago
Toronto, ON, Canada Uhnresearch Full time €22 - €27The University Health Network, where “above all else the needs of patients come first”, encompassesToronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its...
-
Office administrator Part-time and Full-time
1 week ago
Niagara Falls, ON, Canada City of Toronto Full timePress Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Select how often (in days) to receive an alert: Work Location: Rotationally between three locations -100 Queen St W (City Hall); 61 Front Street (Union Station) and 55 John St (Metro Hall) Job Type & Duration: Full-time, 3Temporary (24 months)...
-
Full-time Legal Assistant
1 week ago
Toronto, ON, Canada Kent Legal Full timeJob Title: Labour Legal AssistantJob #: 16521Job Type: Full time, permanentLocation: TorontoSalary: $70,000Benefits: Excellent benefits Remote Flexibility: Hybrid Remote Flexibility Client Profile:Our client, a reputable Toronto firm is currently looking for a Labour Legal Assistant. Leading Toronto law firm specializing in Labour, Employment and Criminal...