Office Administrative Assistant Full Time

4 weeks ago


Toronto ON, Canada City Of Vancouver Full time

Reporting to the Branch Manager, Team Services, the Office Support Clerk III provides direct support to three Engineering Branches (Integrated Sewer & Drainage Planning, Healthy Waters Planning and Development Water Resource Management) and also to Team Services.
This position will be responsible for a variety of administrative and clerical tasks and will work in the office at Marine Gateway (450 SW Marine Drive, Vancouver).
Supports the onboarding of new employees to Marine Gateway, including IT and Security accesses and completes their Building Safety Orientations.
Acts as the floor reception, greeting guests and directs them to meetings.
Communicates Marine Gateway building issues with Property Management Company through the online reporting system.
Provides end-user support for the branch’s SharePoint pages.
Updates Project Management Framework documents, maintaining branch Scorecards, formatting Council Reports, and obtaining reports in SharePoint, etc.
Utilizes organizational software including SAP, to provide administrative support to all Engineering branches in various ways such as P2P training, shopping on behalf, service entries, good receipts, orders and approves payments for suppliers.
Acts as the backup departmental AP Flow & SAP P2P super user.
Adheres to standards of the City’s Ethical Purchasing Policy as well as manage the supplies and ordering of goods in accordance with the P2P process.
Arranges travel and training for branch employees.
Retrieves information from paper, electronic or film based files; assisting in the scheduling and transferring of records off site and requesting file searches from external sources.
Other administrative duties as required for Team Services, Healthy Waters Planning, Integrated Sewer & Drainage Planning and Development Water Resource Management branches.
Completion of Grade 12 including or supplemented by commercial administration courses plus sound related experience, or an equivalent combination of training and experience, is required.
Experience as a Departmental Records Coordinator would be considered an asset.
Considerable knowledge of modern office practices and procedures.
Sound knowledge of departmental and other policies, regulations, rules, procedures and practices that relate to the position occupied or which govern worksite activities and employee behaviour.
Ability to work in a fast paced environment with shifting priorities, demonstrated competency in decision making within established business practices and rules.
Ability to operate standard office equipment and a working knowledge of standard computer software such as VanDocs, Microsoft Word, PowerPoint, and Excel is required.
Business Unit/Department: Engineering Services (1300)
Employment Type: Regular Full Time
At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all gendersand persons with disabilities are encouraged to apply.Learn more aboutour commitment to diversity and inclusion .
Original job Office Support Clerk III posted on GrabJobs .



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